HR & Admin Officer

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Masters

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Age 18 to 45 years

Educational Requirement:

• Master's degree in any discipline from a reputed university or institute, preferably with a major in Human Resource Management (HRM), Business Administration, or another relevant field.

• A Postgraduate Diploma (PGD) in Human Resource Management (HRM) will be an added advantage

• Desired Requirement:

• 3 years of relevant work experience; experience in the Rohingya response will be considered an added advantage.

• Good skills in coordinating HR and administrative activities related to project implementation.

• Proficiency in standard computer applications and office software.

• Experience in using HR management software, Zoom, Google Meet, Microsoft Teams, and the administrative panel of Bdjobs.com

• Proactive attitude with strong analytical thinking skills and the ability to identify opportunities and mechanisms to strengthen programme implementation.

• Strong problem-solving and decision-making skills.

• Ability to work effectively in challenging and demanding environments.

• Excellent verbal and written communication skills in both Bangla and English.

Job Context:

• The Centre for Disability in Development (CDD) is a non-profit organization established in 1996 to develop a more inclusive society for persons with disabilities. CDD simultaneously builds technical capacities of the development stakeholders and the communities in how to be more inclusive whilst also enabling persons with a disability to participate in society by strengthening their leadership and providing them with essential rehabilitation and other supports.

• CDD is one of the most renowned organizations in the field of disability-inclusive development. CDD’s work in Bangladesh is supported by international and national donor agencies/development partners. CDD offers an inclusive, amicable, and respectable work environment.

• The Ramon Magsaysay Award (Asian version of the Noble prize) has been awarded to its former Executive Director in 2010. In 2018, CDD was recognized by the Government of Bangladesh as one of the best organizations working on disability and development issues.

• CDD is implementing multiple humanitarian and development projects at Ukhiya and Teknaf in Cox's Bazar and BhasanChar with the support of Handicap International (HI), Humanity & Inclusion. These projects serve both Rohingya refugee and host communities and focus on disability inclusion, rehabilitation, protection, social inclusion and humanitarian assistance.

• The selected candidate will initially be hired for a three-month probationary period. Upon successful completion of this period, his/her employment contract will be renewed on an annual basis.

Brief Job Description:

HR Strategy:

• In collaboration with the Project Managers, assist in developing the Human Resources Plan, including the staff recruitment plan, ensuring an efficient and timely process in consultation with the respective managers and the Rohingya Response Focal Point.

• Ensure the consistent application and implementation of HR and administrative policies and procedures across the programme.

Recruitment:

• Facilitate the entire recruitment process, including job advertisement, application screening, shortlisting, interviews, and final selection, ensuring efficiency and compliance with CDD policies and the requirements of the Cox's Bazar team.

• Ensure that systematic, professional, and comprehensive documentation is maintained throughout each recruitment process to clearly demonstrate the rationale and basis for all decisions.

• Maintain a sound understanding of volunteer recruitment procedures at the Rohingya camp level. Coordinate volunteer recruitment with the respective CiC offices and ensure compliance with relevant RRRC and ISCG guidelines.

• Ensure that newly recruited staff receive and sign their employment contracts in a timely manner and that all relevant joining documents are completed and forwarded to the concerned departments or offices.

• Ensure that individual personnel files are opened for all new employees, regularly updated using a standard checklist, and maintained in an organized and systematic manner.

• Ensure the integrity, security, and confidentiality of all staff-related data and personnel records.

• Maintain an effective filing and documentation system for all HR-related records and provide relevant information to managers and staff as required, in line with confidentiality requirements.

• Ensure that all newly recruited staff receive appropriate orientation and induction on organizational policies, procedures, roles, and responsibilities.

• Maintain and regularly update the HR directory, ensuring that all necessary staff information is accurate and up to date.

Performance Appraisal:

• Provide support in developing, reviewing, and updating job descriptions in consultation with the respective line managers.

• Support the development of staff skills, competencies, and professional capabilities through appropriate learning and development initiatives.

• Monitor employee performance and coordinate with relevant staff to ensure that performance evaluations are conducted within the specified timelines and the results are communicated to the respective employees.

Compensation, Benefits Management:

• Ensure the timely and accurate preparation of monthly payroll, including verification of working days, applicable benefits, and other relevant entitlements.

• Ensure proper tracking and management of staff leave, attendance, movement, and absences, and maintain appropriate supporting documentation.

• Monitor and maintain volunteer attendance records, prepare volunteer payment sheets in a timely manner, and submit them to the Finance Department for processing within the stipulated timeframe.

• Review compensation and benefits packages periodically in collaboration with the Accounts and Management Team.

• Support annual salary scale assessments to ensure that CDD's salary structure and compensation packages remain fair, consistent, and competitive.

Employee Relations:

• Ensure the timely processing and documentation of new employment contracts, contract extensions, staff transfers, promotions, and other changes in employment status.

• Manage and coordinate processes related to disciplinary actions, staff separation, and employment termination in accordance with organizational policies and procedures.

• Respond promptly and effectively to all HR-related queries and requests from employees.

• Ensure that employee personnel files and HR records are properly maintained, up to date, and readily available for real-time audits in compliance with organizational policies and relevant donor requirements.

Training & Development:

• Coordinate and facilitate staff training and professional development initiatives to enhance employees' knowledge, skills, and competencies.

• Support the planning and implementation of team-building activities and initiatives to promote teamwork, collaboration, and a positive working environment.

• Develop and implement a staff training and development plan in coordination with the Management and Finance Teams, ensuring alignment with organizational priorities and available resources.

Administrative and Procurement work:

• Coordinate administrative and logistical support, including fleet management and transport arrangements, for project offices and field teams in Ukhiya, Teknaf, and Cox’s Bazar.

• Arrange hotel accommodation, training venues, and vehicle reservations for national and international staff and consultants.

• Ensure timely issuance and replacement of staff ID cards.

• Prepare and submit administrative reports and statistics as required.

• Maintain office health, safety, hygiene, and security standards.

• Ensure timely payment of utility bills and other office-related expenses.

• Ensure smooth office operations through proper maintenance and management of facilities, supplies, equipment, and vehicles.

• Supervise support staff and ensure regular office cleaning and maintenance.

• Ensure timely processing of purchase requisitions, requests for quotations (RFQs), and purchase orders in accordance with CDD policies and procedures.

• Prepare, review, and update lease and service contracts, ensuring compliance with organizational and statutory requirements.

• Lead and coordinate procurement activities in compliance with CDD's procurement policies and procedures.

• Conduct periodic physical verification of project assets and maintain an updated asset inventory.

• Maintain proper records of asset handover and takeover during staff joining, transfer, and separation.

• Ensure all assets are properly tagged with unique serial numbers and that the inventory records are regularly updated.

• Perform any other relevant duties assigned by the authorized supervisor.

Safeguarding Responsibilities:

• Adhere to CDD's Children and Adults at Risk Safeguarding policy, ensuring the safety and well-being of all project participants.

• Promote a safe and secure environment for all participants and stakeholders of the project.

• Report any safeguarding concerns promptly and follow the designated reporting procedures.

Additional Responsibilities:

• Perform any other responsibility/ special duty delegated by project and CDD management.