Front Desk Executive

Job Description

Title: Front Desk Executive

Company Name: SWAN Properties Ltd.

Vacancy: 1

Age: 22 to 30 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 1 to 2 years
• Freshers are also encouraged to apply.

• Bachelor/Honors

• 1 to 2 years
• Freshers are also encouraged to apply.

• Age 22 to 30 years
• Only Female

Technical Competencies

• Proficiency in Microsoft Office Suite (Word, Excel)
• Excellent Typing Skill in both English and Bangla.
• Must have efficiency in typing using ‘Bijoy’ Keyboard.

Behavioural Competencies

• Excellent Communication Skill.
• Organizing Skill.
• Time Management Skill.

Job Context:

We are seeking a professional, organized, and friendly Front Desk Executive to be the first point of contact for our company. The ideal candidate will manage all front-of-house activities, including greeting visitors, managing correspondence, and ensuring the office runs smoothly and efficiently. This role is crucial in creating a positive and welcoming first impression for all guests and stakeholders

Reporting To: Head of Admin

Key Responsibilities

Guest Management

• Greet and welcome guests, clients, and visitors with a positive, friendly, and professional attitude.

• Manage the visitor log, issue temporary passes, and notify company personnel of guest arrival promptly.

Communication & Correspondence

• Answer, screen, and forward incoming phone calls in a professional manner.

• Receive, sort, and distribute daily mail, deliveries, and courier packages.

• Manage and respond to general inquiries via email and phone.

Office Operations & Administration

• Maintain a tidy, presentable, and functional reception area.

• Manage the scheduling and booking of conference rooms and meeting spaces.

• Assist with various administrative tasks, such as filing, photocopying, and data entry.

• Maintain office supplies inventory by checking stock and placing orders.

• Coordinate with facility management to ensure office equipment (e.g., printers, coffee machines) is well-maintained and functioning.

Support & Coordination:

• Provide ad-hoc support for internal teams, including preparation for meetings and events.

As per the company policy