Finance Officer

Job Description

Title: Finance Officer

Company Name: Breaking the Silence (BTS)

Vacancy: 1

Age: Na

Job Location: Dhaka

Salary: Tk. 55000 (Monthly)

Experience:

• At least 3 years

• Master of Business Administration (MBA) in Accounting
• Master of Business Administration (MBA) in Finance

• At least 3 years

• 3 years in financial and administrative roles.
• The applicants should have experience in the following business area(s): Working experience in a National NGO.
• Able to work under pressure and willing to frequent travel to field of the project.
• Applicants should have experience in the following area(s): Working experience in Finance Office in a National NGO.
• Female Candidates are encouraged to apply and given preference.
• Person with Disability and Ethnic Minority applicants are encouraged to apply.
• Work experience on child protection system and community development at rural area will give priority in selection process.
• Experience in Accounts keeping and Administration, Skilled in financial analysis good writing and speaking skill in English and Bangla.
• Must have proficient in computer operation, particularly in MS-Excel, MS-Access, MS Word and MS-PowerPoint.
• Experience in using accounting software.

Job Context:

Breaking the Silence (BTS) is a non-profit, voluntary organization registered with the Department of Social Services (Registration No. 05037, Date: 17 October 2000) and the NGO Affairs Bureau (Registration No. 1642, Date: 20 May 2001). BTS works to establish child rights and prevent child abuse, child sexual abuse, and child marriage; promote child-friendly governance; improve the quality of primary and pre-primary education; prevent violence against women; and empower children and women across Bangladesh. BTS is currently implementing a consortium project titled “Strengthening Community and Institutional Response to Child Sexual Abuse and Exploitation” in partnership with Centre for Women and Children Studies (CWCS) and Nari Maitree (NM). The project will be implemented in Dhaka, Sreemangal, and Satkhira districts, with financial and technical support from GFA Consulting Group, the Fund Management Agency of the Nagorikata: Civic Engagement Fund (CEF), under the auspices of the Swiss Agency for Development and Cooperation (SDC) and Global Affairs Canada (GAC). To lead and coordinate this important initiative, BTS is recruiting a MEAL Officer. The position will be based at the Dhaka Head Office.

Project Name: “Strengthening Community and Institutional Response to Child Sexual Abuse and Exploitation”

Job Location: Dhaka (Head Office)

Working Area: Dhaka, Sreemangal and Satkhira

Job Description / Responsibilities:  

• Develop and manage budgets following donor and organizational policies.
• Maintain accurate financial records and prepare reports for donors and management.
• Monitor cash flow, process payments, and manage financial transactions.
• Ensure compliance with financial policies and support audits.
• Process payroll and manage expenses with proper documentation.
• Train project staff on financial procedures and support procurement decisions.
• Keep organized financial records and ensure data confidentiality.

Details Job Responsibilities:

• Books of Accounts & Reporting: a) Check and ensure all bill voucher and finance documentations are made available on demand, b) Maintain up-to-date books of accounts, data entry and preserve all kinds subsidiary registers, c) Ensure all receipts and follow up of settlements of advances and evidences, d) Ensure all payments are charged into approved budget line, e) Ensure fund request, financial report and relevant documents are prepared in time, f) Maintain all kinds of banking transactions and associated tasks including bank reconciliation, g) Handling petty cash, filing of all vouchers.

• Prepare Periodic Report and Budget Follow-up: a) Prepare periodic (Monthly/Quarterly) budget variance analysis reports, b) Prepare and revise annual budget as per need, c) Ensured the expenditure are incurred and booked in accounts respective budget line, follow up and report to Project Manager, d) Review the budget variance (under/Overspent) in the Budget line item.

• Administrative: a) Introduce/execute/support organization’s administrative rules & procedures, b) Preserve and update of personnel files and related documents, c) Ensure logistics and materials as per program/admin requirements, d) Ensure mechanisms and direct support to staff for workable office environments, e) Review the expenditure of project office operation.

• Program support and Documentation: a) Conduct field visit to examine the financial documents verification, provide feedback and support to financial dealings at major events, b)Ensure delivery of classified financial data to program and Line Manger, c) Follow up day to day expenses/financial operation and advice to improving the lack and internal control system, d) Preserve and maintain filing of all important financial documents, legal documents, staff financial contract, MOU, third party contract, financial information served to GO body, donor agreements, approved plan & budget, project proposal, bank information and audit reports, e) Maintain liaison with head office administration, finance and human resource departments.

• Compliance: a) Ensure scrutiny of budget request/bills/payment requests and availability of budget, b) Ensure that all policies and procedures are in compliance with donor and funding source policies, procedures, agreement clauses, along with organization’s financial policies, c) Contribute opinion in improving internal control systems, financial discipline, transparency and accountability, d) Maintain current knowledge of government requirements and ensure compliance with tax regulations and other legal regulations, e) Review financial monitoring report and follow up the compliance.

• Fixed Asset Management: a) Ensure inventory and identification of fixed assets at office and expatriate location maintaining liaison with relevant department of head office, b) Reviews periodically inventory/stock management.

• Assistance to Internal Financial Monitoring Team and Auditors: a) Ensure all financial documentations are made available on demand of organizational financial monitoring team and external auditors, b) Response to audit queries and observation in consultation with Finance head of the organization, c) Support to organization in executing and follow up audit recommendations.

• Requirement of Donor: a) Prepare the financial reports / statements maintaining the reporting schedule and provide other need-based financial statement as per requirement of donor through consultation with organization’s Finance Head, b) Ensure the reimbursements are adjusted with proper account, c) Coordinating with the donor officials relating to financial matters

• Facilitate Tax & VAT deduction process: a) Ensure timely and properly deduction of vendor tax, VAT and personal tax, and deposit of taxes timely and preserves the all relevant documents, b) Information update on tax and VAT deduction process. 

• Others: a) Attend different project meetings and finance related meeting of donor,        b) Attend capacity building training, orientation and events, c) Specific tasks assigned by organization’s Finance Manager, d) Coordinate and cooperate with project staff and finance department for smooth project financial operation, e) Any other assignments of organization management.

Tenure of Services Contract:

• 3 (Three) months’ probation period. After successful completion of the probation period, based on performance of the staff and recommendation from the supervisor, the post may be continued till project’s lifetime.

2 days weekend Office time, Annual Leave, yearly increment & other facilities will be applicable as per `Recruitment and Human Resource Management Policy` of Breaking the Silence.