Job Description

Title: Finance and Admin Officer -USAID's Community Nutrition and Health Activity (CNHA)

Company Name: Friends in Village Development Bangladesh (FIVDB)

Vacancy: 01

Location: Kishoreganj

Maximum Salary: Tk. 39500 (Monthly)

Experience:
∎ At least 4 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 5 Nov 2024

Education:
∎ Bachelor/Honors

Requirements:

Additional Requirements:
∎ Age 25 to 55 years
∎ Graduate degree in accounting/finance/ other related discipline.
∎ Minimum 4 years of professional experience in finance, administration, and grants management in the development sectors
∎ Working experience in USAID-funded projects is preferable.
∎ Committed to achieving results in a short time frame and under time pressure.
∎ Excellent communication skills and ability to effectively coordinate among sections.
∎ Excellent interpersonal skills, cost-effectiveness, value for money, and integrity
∎ Ability to set priorities, plan, and organize the work.
∎ Skilled in computer literacy, application software, internet, and email communication.
∎ Good understanding of and commitment to promote Gender, Equity, and Diversity Inclusion (GEDI) related concepts, ideas, and best practices
∎ The duties and responsibilities set out here are partial. The role holder may be required to carry out additional duties within the reasonableness of her/his level of skills and experience. Ready to work in any natural disaster or emergency anywhere in Bangladesh.
∎ Provide support in facilitating external audits, monitoring through preparing financial statements, and providing bills/ vouchers, documents, financial reports, etc.
∎ Facilitate team meetings and prepare the meeting notes/minutes, especially any financial issues. Perform monitoring and guidance to the project staff to maintain financial procedures for their expenses.
∎ Provide assistance to the HR department in maintaining compliance and documentation for the project staff recruitment process.
∎ Provide support in capacity development to project staff on financial issues.
∎ Support in maintaining storage of project goods and ensuring proper inventory tracking records.
∎ Maintain effective communication with project staff and different departments at FIVDB.
∎ Assist orientation of suppliers, vendors, and contractors on standard policy, procedure, and compliance rules and safeguarding.
∎ The Finance and Admin Officer will report to the Manager – Finance and Admin of FIVDB and will closely work with the Senior Officer – Sub Grants, and Cluster Coordinator of CNHA, CARE Bangladesh.
∎ This position is primarily desk-based in Kishorgonj cluster office. However, there may be a need for field visits in accordance with specific project requirements and operational needs.
∎ Age 25 to 55 years
∎ Graduate degree in accounting/finance/ other related discipline.
∎ Minimum 4 years of professional experience in finance, administration, and grants management in the development sectors
∎ Working experience in USAID-funded projects is preferable.
∎ Committed to achieving results in a short time frame and under time pressure.
∎ Excellent communication skills and ability to effectively coordinate among sections.
∎ Excellent interpersonal skills, cost-effectiveness, value for money, and integrity
∎ Ability to set priorities, plan, and organize the work.
∎ Skilled in computer literacy, application software, internet, and email communication.
∎ Good understanding of and commitment to promote Gender, Equity, and Diversity Inclusion (GEDI) related concepts, ideas, and best practices
∎ The duties and responsibilities set out here are partial. The role holder may be required to carry out additional duties within the reasonableness of her/his level of skills and experience. Ready to work in any natural disaster or emergency anywhere in Bangladesh.
∎ Provide support in facilitating external audits, monitoring through preparing financial statements, and providing bills/ vouchers, documents, financial reports, etc.
∎ Facilitate team meetings and prepare the meeting notes/minutes, especially any financial issues. Perform monitoring and guidance to the project staff to maintain financial procedures for their expenses.
∎ Provide assistance to the HR department in maintaining compliance and documentation for the project staff recruitment process.
∎ Provide support in capacity development to project staff on financial issues.
∎ Support in maintaining storage of project goods and ensuring proper inventory tracking records.
∎ Maintain effective communication with project staff and different departments at FIVDB.
∎ Assist orientation of suppliers, vendors, and contractors on standard policy, procedure, and compliance rules and safeguarding.
∎
∎ Reporting:
∎ The Finance and Admin Officer will report to the Manager – Finance and Admin of FIVDB and will closely work with the Senior Officer – Sub Grants, and Cluster Coordinator of CNHA, CARE Bangladesh.
∎ Working Conditions:
∎ This position is primarily desk-based in Kishorgonj cluster office. However, there may be a need for field visits in accordance with specific project requirements and operational needs.
∎
∎

Responsibilities & Context:
∎ Friends in Village Development Bangladesh (FIVDB) is implementing the "USAID's Community Nutrition and Health Activity (CNHA)' funded by USAID" Project in Haor region Sunamgonj, Habigonj, Natrokona and Kishorgonj district in partnership with CARE Bangladesh. The present project tenure is up to September 2027.
∎ USAID's Community Nutrition and Health Activity (CNHA)' funded by USAID, and implemented by CARE Bangladesh, aims to sustainably impact the nutrition and health of women and children in their first 1000 days of life. The activity will strive to achieve its goal by contributing to the areas of Strengthened community health systems to deliver nutrition, family planning, and health services; improving household nutrition and health behaviors; enhancing leadership and governance for improved nutrition; resilience of communities and households to potential nutrition shocks increased.
∎ Friends in Village Development Bangladesh (FIVDB), is a Bangladeshi non-governmental organisation founded in 1979 under the Societies' Registration Act, 1860. The organisation is also registered with the NGO Affairs Bureau and the Micro Credit Regulatory Authority, of the Government of Bangladesh.
∎ FIVDB's societal vision is that of 'a vibrant society based on justice, equity, democracy and environmentally sound principles'. It works with the mission to give the disadvantaged women, men and children greater voice, reduce their vulnerability, increase their use of citizenship rights and help them enhance their quality of life. To that end FIVDB pursues educational, social and economic capacity building and social organization processes. It works to strengthen social protection and safety networks and participates in national and international outreach and advocacy.
∎ Under this CNHA Project, the CARE Bangladesh consortium will work with different ministries, especially the Ministry of Health and Family Welfare (MoHFW) of the Government of Bangladesh (GoB) at the national, regional, and local levels, to improve nutrition status by strengthening the community health system and support the effective implementation of the Second National Plan of Action for Nutrition (NPAN2). This will work at multiple levels of local government institutions, specifically with the Nutrition Coordination Committees at the district, upazila, and union levels. The project intends to impact several of the core challenges selected districts face in the North (Rangpur), Haor (Kishoreganj), Padma Basin (Madaripur), and Coastal belt (Patuakhali) of Bangladesh.
∎ FIVDB, a local partner of this project implementation is hiring a Finance and Admin Officer. Finance and Admin Officer will be responsible for the execution of financial and administrative activities of the FIVDB under the CNHA project while carrying out his/her day-today responsibilities. Under the guidance of the Manager - Finance and Admin, S/he will S/he will be responsible for implementing administrative, logistic, and financial activities for the project, which grossly includes filing and documentation, staff salary payment, advance adjustment, assistance in procurement and asset management, maintenance and reports related to the projects. S/he will be responsible for checking bills and vouchers for the project expenditures, assisting management with the payment, and maintaining records of expenses. S/he is responsible for maintaining working relationships with the key personnel from CARE and will work in close collaboration with the Senior Officer - Sub Grants and other project staff. S/he will also communicate and ensure financial requirements and policies with the program staff of the project.
∎ Responsibilities and Tasks: % of Time:
∎ Responsibility # 1: Project financial activities, including budgeting, monitoring, and reporting 40%
∎ Provide support in planning, operations, and management of the project's finance and budget.
∎ Closely monitor and track the budget versus expenses with the approved project budget and work plan.
∎ Maintain project financial filing and ensure all financial documents according to USAID, CARE, and FIVDB policies and procedures.
∎ Assist in preparing financial reports, asset reports, and VAT reports. Conduct physical verification of project assets, update register/records, and prepare reports.
∎ Responsibility # 2: Human Resources management and administrative support 30%
∎ Prepare project staff salary statements and take appropriate measures to make payments on time.
∎ Ensure advance to the project staff: staff traveling for field activities, etc., and make necessary arrangements for adjustment of their advance on time.
∎ Arrange payment to consultants, vendors, and service providers, etc.
∎ Maintain filing financial, administrative, and HR records in an organized manner and according to USAID, CARE, and FIVDB policies and procedures.
∎ Facilitate, organize, and support the administrative activities such as ensuring field office set up, field movement, vehicles, assets, and logistics as per standards and guidelines.
∎ Responsibility # 3: Assist project procurement activities 20%
∎ Assist in the procurement of goods and services, including the preparation of the PR and subsequent follow-up for procurement.
∎ Provide support in ensuring and arranging adequate stationery, materials, and supplies for training, project activities, and other events on time.
∎ Responsibility # 4: Communication and liaison with partners and stakeholders 10%
∎ Maintain effective communication between the key personnel of CARE to ensure the requirements are met accordingly and timely.
∎ Maintain suppliers, vendors, and contractors' contact information and communication.
∎ Job Context:
∎ Friends in Village Development Bangladesh (FIVDB) is implementing the "USAID's Community Nutrition and Health Activity (CNHA)' funded by USAID" Project in Haor region Sunamgonj, Habigonj, Natrokona and Kishorgonj district in partnership with CARE Bangladesh. The present project tenure is up to September 2027.
∎ USAID's Community Nutrition and Health Activity (CNHA)' funded by USAID, and implemented by CARE Bangladesh, aims to sustainably impact the nutrition and health of women and children in their first 1000 days of life. The activity will strive to achieve its goal by contributing to the areas of Strengthened community health systems to deliver nutrition, family planning, and health services; improving household nutrition and health behaviors; enhancing leadership and governance for improved nutrition; resilience of communities and households to potential nutrition shocks increased.
∎ Friends in Village Development Bangladesh (FIVDB), is a Bangladeshi non-governmental organisation founded in 1979 under the Societies' Registration Act, 1860. The organisation is also registered with the NGO Affairs Bureau and the Micro Credit Regulatory Authority, of the Government of Bangladesh.
∎ FIVDB's societal vision is that of 'a vibrant society based on justice, equity, democracy and environmentally sound principles'. It works with the mission to give the disadvantaged women, men and children greater voice, reduce their vulnerability, increase their use of citizenship rights and help them enhance their quality of life. To that end FIVDB pursues educational, social and economic capacity building and social organization processes. It works to strengthen social protection and safety networks and participates in national and international outreach and advocacy.
∎ Under this CNHA Project, the CARE Bangladesh consortium will work with different ministries, especially the Ministry of Health and Family Welfare (MoHFW) of the Government of Bangladesh (GoB) at the national, regional, and local levels, to improve nutrition status by strengthening the community health system and support the effective implementation of the Second National Plan of Action for Nutrition (NPAN2). This will work at multiple levels of local government institutions, specifically with the Nutrition Coordination Committees at the district, upazila, and union levels. The project intends to impact several of the core challenges selected districts face in the North (Rangpur), Haor (Kishoreganj), Padma Basin (Madaripur), and Coastal belt (Patuakhali) of Bangladesh.
∎ Job Responsibilities:
∎ FIVDB, a local partner of this project implementation is hiring a Finance and Admin Officer. Finance and Admin Officer will be responsible for the execution of financial and administrative activities of the FIVDB under the CNHA project while carrying out his/her day-today responsibilities. Under the guidance of the Manager - Finance and Admin, S/he will S/he will be responsible for implementing administrative, logistic, and financial activities for the project, which grossly includes filing and documentation, staff salary payment, advance adjustment, assistance in procurement and asset management, maintenance and reports related to the projects. S/he will be responsible for checking bills and vouchers for the project expenditures, assisting management with the payment, and maintaining records of expenses. S/he is responsible for maintaining working relationships with the key personnel from CARE and will work in close collaboration with the Senior Officer - Sub Grants and other project staff. S/he will also communicate and ensure financial requirements and policies with the program staff of the project.
∎ Responsibilities and Tasks: % of Time:
∎ Responsibility # 1: Project financial activities, including budgeting, monitoring, and reporting 40%
∎ Provide support in planning, operations, and management of the project's finance and budget.
∎ Closely monitor and track the budget versus expenses with the approved project budget and work plan.
∎ Maintain project financial filing and ensure all financial documents according to USAID, CARE, and FIVDB policies and procedures.
∎ Assist in preparing financial reports, asset reports, and VAT reports. Conduct physical verification of project assets, update register/records, and prepare reports.
∎ Responsibility # 2: Human Resources management and administrative support 30%
∎ Prepare project staff salary statements and take appropriate measures to make payments on time.
∎ Ensure advance to the project staff: staff traveling for field activities, etc., and make necessary arrangements for adjustment of their advance on time.
∎ Arrange payment to consultants, vendors, and service providers, etc.
∎ Maintain filing financial, administrative, and HR records in an organized manner and according to USAID, CARE, and FIVDB policies and procedures.
∎ Facilitate, organize, and support the administrative activities such as ensuring field office set up, field movement, vehicles, assets, and logistics as per standards and guidelines.
∎ Responsibility # 3: Assist project procurement activities 20%
∎ Assist in the procurement of goods and services, including the preparation of the PR and subsequent follow-up for procurement.
∎ Provide support in ensuring and arranging adequate stationery, materials, and supplies for training, project activities, and other events on time.
∎ Responsibility # 4: Communication and liaison with partners and stakeholders 10%
∎ Maintain effective communication between the key personnel of CARE to ensure the requirements are met accordingly and timely.
∎ Maintain suppliers, vendors, and contractors' contact information and communication.
∎
∎

Skills & Expertise:

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
∎ Salary Review: Yearly
∎ As per the project policy of FIVDB and the budgeted provision of this project.
∎ As per the project policy of FIVDB and the budgeted provision of this project.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Kishoreganj

Read Before Apply: FIVDB is an equal-opportunity organization Only short-listed candidates will be contacted for an interview. FIVDB affirms the 'ZERO' tolerance approach against sexual exploitation and abuse. And is committed to preventing any type of unwanted behavior at work including sexual harassment, lack of integrity, and financial misconduct, and expects staff to promote the welfare of children and adults at all times. FIVDB expects all staff and volunteers to share this commitment through our Code of Conduct. We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us. Join us on our Facebook page for more updates: www.facebook.com/fivdbngo

Company Information:
∎ Friends in Village Development Bangladesh (FIVDB)
∎ Khadimnagar, Sylhet-3103
∎ FIVDB is a development organization, established in 1979. Its major operation cover 7 major districts and concentrates round in the north-east of Bangladesh. It mission is to give disadvantage women, men and children greater voice, reduce their vulnerability, increase use of citizenship rights and help them enhance their quality of life.

Address::
∎ Khadimnagar, Sylhet-3103
∎ FIVDB is a development organization, established in 1979. Its major operation cover 7 major districts and concentrates round in the north-east of Bangladesh. It mission is to give disadvantage women, men and children greater voice, reduce their vulnerability, increase use of citizenship rights and help them enhance their quality of life.

Application Deadline: 13 Nov 2024

Category: NGO/Development