Finance and Admin Officer
Job Description
Title: Finance and Admin Officer
Company Name: Partners in Health and Development (PHD)
Vacancy: 01
Job Location: Cox's Bazar
Employment Status: Full-time
Educational Requirements:
∎ Graduate/Master’s in accounting/finance
Experience Requirements:
∎ At least 3 year(s)
Job Context:
∎ Partners in Health and Development (PHD) is a not-for-profit organization, working in Bangladesh for more than 3 decades towards improving the life of the people, particularly of marginalized and the less privileged. With Technical Support from Plan International, Partners in Health and Development is going to implement Global Affairs Canada (GAC) funded “Lifting Healthy, Empowered and Protected Girls and Women in Cox’s Bazar (LEAP)” project in Cox’s Bazar. LEAP will employ a comprehensive, integrated programmatic approach by engaging a variety of stakeholders and facilitating gender- and adolescent-responsive and inclusive (GARI), Sextual and Reproductive Health and Right (SRHR), Sextual Gender Based Violence (SGBV) and Mental health and psychosocial support (MHPSS) services by strengthening government health systems, including establishing/strengthening referral linkages (from community to health facilities and between different sectors) to bring transformative change among the most at-risk adolescent girls and young women in host communities and camps.
∎ Employment Status: Full time, Contractual.
Job Responsibilities:
∎ Responsible to give technical support to PC to ensure that the expenditure is incurring as per the approved budget line item under the project operational plan.
∎ Responsible to control the misuse of fund. Responsible to prepare the bank reconciliation statement on monthly/quarterly basis.
∎ Responsible to be custodian of the cheque books and cash of the project and to ensure that all vouchers, cash books, ledgers and cheque books are under lock and key. Manage payment of Tax & VAT in relation to the project
∎ Responsible to prepare the financial reports on monthly, quarterly, six monthly and annual basis or as per reporting calendar and within deadlines. Provide documents/report to the senior management as per need or instruction.
∎ Responsible to prepare salary sheet, petty cash requisition, cheque (s) along with supported by relevant voucher (s) as per the time schedule.
∎ Responsible to prepare and give posting of all vouchers (Debit, Credit, Transfer and Journal) supported by relevant appropriate documents complying with the administrative, personnel and accounting manuals and relevant office orders/memos/letters with “paid” seal.
∎ Responsible to record the expenditure in the ledger that will comply with the budget line item. Prepare the resolution of purchase committee.
∎ Check/review/ensure in compliance with the approved budget for all kinds of procurement, collect quotations, comparative cost statement, work order as and when necessary according to the organizational procurement policy and procedures.
∎ Responsible to ensure that all stock items are procured as per procurement policy and well documented (entered into the relevant register).
∎ Responsible to update the fixed asset register with the assistance of project support staff and physically verify the fixed assets as per the fixed asset register on six monthly basis.
∎ Ensure that fixed asset items are appropriately numbered and room wise updated and displayed.
∎ Responsible to provide all type of support during training/workshop/meeting period and communicate, coordinate & cooperate with all units and provide logistic support in time as their need.
∎ To maintain the HR related issues: Maintain personnel files and ensure its safety and confidentiality. Review and consolidate leave days for all staff and advise all designated authorities on the number of allowable leave days and take necessary actions with regard to payroll calculations. Ensure the correct process is followed so that the best personnel are hired to fill the open positions during the recruitment process for new Staff. Orient new staff on their duties and their responsibilities.
Additional Requirements:
∎ Additional Requirement:
∎ At least 3-year (s) experience in accounting and administrative section in reputed NGO
∎ Skilled in procurement, inventory management, VAT/Tax and financial reporting.
∎ Conversant in common IT applications (MS word, MS power point, internet browsing& e-mail communications)
∎ Excellent interpersonal skills, and the ability to establish and maintain effective working atmosphere
∎ Good working relationship with colleagues, partners, external actors and allies
∎ Ability to work under pressure, meet deadlines, priorities workload and ‘multitask’
∎ Knowledge about accounting software
∎ Ability to prioritize tasks, work under pressure and meet deadlines
Salary:
∎ Monthly Salary (approximate): 50,000 - 55000/ Per month (Tax will be deducted at source)
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 19 Jun 2022
Company Information:
∎ 13 Jun 2022
∎ Partners in Health and Development (PHD)
Category: Accounting/Finance
: Special Note: PHD maintain ZERO TOLERANCE towards discrimination, Protection from Sexual Exploitation and Abuse (PSEA) and any harm to Child. All employees are expected to abide by the code of conducts and Protection from Sexual Exploitation/GBV and Abuse & Child Protection Policy of PHD. As such, our selection process includes rigorous background checks.
