Job Description

Title: Finance and Admin Officer (F& AO)

Company Name: Resource Integration Centre (RIC)

Vacancy: 1

Location: Noakhali

Salary: Tk. 42800 - 42823 (Monthly)

Experience:
∎ At least 10 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency, Hospital, Micro-Credit

Published: 26 Aug 2024

Education:
∎ Master of Commerce (MCom)

Requirements:

Responsibilities & Context:
∎ Summary of the position: In a brief paragraph, state the position's overall purpose or objective, highlighting the general functions for which the position is responsible. Why does the position exist and what must it accomplish. Finance and Admin Officer (F&AO) will be responsible for overall finance & administrative management under the Shongzog project, Noakhali. The incumbent will be directly responsible for providing financial and administrative support for effective and quality implementation of Shongzog activities mainly at the district and upazila level.  S/He will be the key person to maintain all the financial and administrative procedures following organizational policy and donor compliances, S/He will facilitate and keep records and maintain appropriate finance and administrative documents and financial reporting at the divisional level. H/se will perform the responsibilities of Finance and Admin Officer (F&AO)/s at Noakhali in consultation with proper management at the District and central office, RIC, and also with the SCI-PI team at Noakhali District.
∎ Key skills required:Academic: Masters in commerce/MBA completed from any reputed university Working experience:At least 10 years of working experience (preferably with a health program) in finance and administration.   Professional: Demonstrable experience in working closely with the GO, NGO, and other departments. Job-related knowledge:Ability to manage a diverse workload in connection with Finance and administration.Mentality to support program implementation. Skills:Strong communication, interpersonal, and presentation skills·        Written and verbal fluency in English is preferable· Computer skills: MS Word, PowerPoint, Excel, and email. Organizational values:       Commitment to the organization.Understanding of Project activities, goals and objectives implementation strategies and financial implications.Responsibilities:Financial activities1. Ensure day to day payments through cash and cheque, maintaining Budget, financial clearance, TOR regarding individual event from concern/focal person.2. Pay advance to staff for conducting program and travel purpose through both in cash and cheque.3. Adjust the advance in timely and do necessary works regarding advance adjustment.4. Pay staff salary, calculation of support staff over time and others admissible benefits in to individual Bank account and ensure pay sleep in the end of every month.5. Prepare monthly fund request for district office6. Prepare monthly financial reporting including cash and bank reconsolidation.7.Track financial problems and suggest solution and Oversee quarterly and yearly project budget preparation 8. Ensure donor compliance before payment9. Ensure tax and vat from the vendor/parties (where applicable) and deposit in to bank through GoB challan, daily petty cash transaction in prescribed system.10.Prepare all kinds of Voucher-(Payment Voucher-Cash, Payment voucher-Bank, Cash/bank Receipt Voucher and General Journal Voucher) and posting accordingly.Budget tracking and review of burn rate1. Input in to preparing Budget, Details implementation plan (DIP)2. Assist district coordinator tracking all expenditure, showing through burn rate system and sharing progress time to time.Program support1. Purchase of all program materials/equipment for district office considering organization and donor compliance.2. Ensure all logistics and support in program implementation training orientation/ meeting, workshop/ seminars etc.Store and Inventory management1. Ensure store ledger/register, Asset-inventory and resources utilization and proper uses of resources.2.Maintain and management of store, maintain logistic/supplies in and out chain/register.Administrative1. Record /maintain of office in & out time, roster duty of support staff , overtime and leave record2. Ensure premise repairing, cleanliness and security3. Ensure Vehicle hiring for district office program upon requisition and maintain the vehicle fuel record keeping, vehicle movement and tracking time to time, prepare fuel consumption report every month.4.Ensure proper generator operating and generator fuel record keepingField visits, Supervison and Monitoring1.Directly supervising of support staffs.2. Maintaining district office HR activities3. Conduct district office monthly management meeting4.Maintaining liaison with local government, Local Elite, Others development organization and others stake herders as necessary.5. Review the major activities and highlight major compliance issues6.UZ level visit and support the assistant finance and admin officer for smmot oberation of financial and administrative activites operated at UZ level.Reporting1. Prepare and submission of financial report to Divisionaly monthly.Project Period: Upto October 2024
∎ Summary of the position: In a brief paragraph, state the position's overall purpose or objective, highlighting the general functions for which the position is responsible. Why does the position exist and what must it accomplish. Finance and Admin Officer (F&AO) will be responsible for overall finance & administrative management under the Shongzog project, Noakhali. The incumbent will be directly responsible for providing financial and administrative support for effective and quality implementation of Shongzog activities mainly at the district and upazila level.  S/He will be the key person to maintain all the financial and administrative procedures following organizational policy and donor compliances, S/He will facilitate and keep records and maintain appropriate finance and administrative documents and financial reporting at the divisional level. H/se will perform the responsibilities of Finance and Admin Officer (F&AO)/s at Noakhali in consultation with proper management at the District and central office, RIC, and also with the SCI-PI team at Noakhali District.
∎ Key skills required:
∎ Academic: Masters in commerce/MBA completed from any reputed university
∎ Working experience:
∎ At least 10 years of working experience (preferably with a health program) in finance and administration.
∎ Professional: Demonstrable experience in working closely with the GO, NGO, and other departments.
∎ Job-related knowledge:
∎ Ability to manage a diverse workload in connection with Finance and administration.
∎ Mentality to support program implementation.
∎ Skills:
∎ Strong communication, interpersonal, and presentation skills·
∎ Written and verbal fluency in English is preferable·
∎ Computer skills: MS Word, PowerPoint, Excel, and email.
∎ Organizational values:
∎ Commitment to the organization.
∎ Understanding of Project activities, goals and objectives implementation strategies and financial implications.
∎ Responsibilities:
∎ Financial activities
∎ 1. Ensure day to day payments through cash and cheque, maintaining Budget, financial clearance, TOR regarding individual event from concern/focal person.
∎ 2. Pay advance to staff for conducting program and travel purpose through both in cash and cheque.
∎ 3. Adjust the advance in timely and do necessary works regarding advance adjustment.
∎ 4. Pay staff salary, calculation of support staff over time and others admissible benefits in to individual Bank account and ensure pay sleep in the end of every month.
∎ 5. Prepare monthly fund request for district office
∎ 6. Prepare monthly financial reporting including cash and bank reconsolidation.
∎ 7.Track financial problems and suggest solution and Oversee quarterly and yearly project budget preparation
∎ 8. Ensure donor compliance before payment
∎ 9. Ensure tax and vat from the vendor/parties (where applicable) and deposit in to bank through GoB challan, daily petty cash transaction in prescribed system.
∎ 10.Prepare all kinds of Voucher-(Payment Voucher-Cash, Payment voucher-Bank, Cash/bank Receipt Voucher and General Journal Voucher) and posting accordingly.
∎ Budget tracking and review of burn rate
∎ 1. Input in to preparing Budget, Details implementation plan (DIP)
∎ 2. Assist district coordinator tracking all expenditure, showing through burn rate system and sharing progress time to time.
∎ Program support
∎ 1. Purchase of all program materials/equipment for district office considering organization and donor compliance.
∎ 2. Ensure all logistics and support in program implementation training orientation/ meeting, workshop/ seminars etc.
∎ Store and Inventory management
∎ 1. Ensure store ledger/register, Asset-inventory and resources utilization and proper uses of resources.
∎ 2.Maintain and management of store, maintain logistic/supplies in and out chain/register.
∎ Administrative
∎ 1. Record /maintain of office in & out time, roster duty of support staff , overtime and leave record
∎ 2. Ensure premise repairing, cleanliness and security
∎ 3. Ensure Vehicle hiring for district office program upon requisition and maintain the vehicle fuel record keeping, vehicle movement and tracking time to time, prepare fuel consumption report every month.
∎ 4.Ensure proper generator operating and generator fuel record keepingField visits,
∎ Supervison and Monitoring
∎ 1.Directly supervising of support staffs.
∎ 2. Maintaining district office HR activities
∎ 3. Conduct district office monthly management meeting
∎ 4.Maintaining liaison with local government, Local Elite, Others development organization and others stake herders as necessary.
∎ 5. Review the major activities and highlight major compliance issues
∎ 6.UZ level visit and support the assistant finance and admin officer for smmot oberation of financial and administrative activites operated at UZ level.
∎ Reporting
∎ 1. Prepare and submission of financial report to Divisionaly monthly.
∎ Project Period: Upto October 2024

Skills & Expertise:

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Noakhali

Apply Procedure:

Hard Copy:
∎ Candidates who are meeting the above requirements, request to send an application along with CV, two copies recent passport size photographs, copy of national ID, copies of all educational, experience and training certificates to “THE DIRECTOR, RESOURCE INTEGRATION CENTRE (RIC), HOUSE-88/A, ROAD-7/A, DHANMONDI R/A, DHAKA-1209” by 02/09/2024.

Company Information:
∎ Resource Integration Centre (RIC)
∎ Plot # 88/A/KA, Road # 7/A, Dhanmondi, Dhaka-1209, Bangladesh
∎ RIC Established as a non-government organisation in 1981, RIC was founded by a group of distinguished social workers eager to support national development efforts in Bangladesh. Commencing operation with a relief, rehabilitation and financial assistance programme for rural women, RIC developed a traditional focus on rural sector development, targeting, in particular, women. Since that time, through innovation, dedication and hard work, RIC has been able to progress and diversify; to become a national-level NGO active across the country and in many development areas.

Address::
∎ Plot # 88/A/KA, Road # 7/A, Dhanmondi, Dhaka-1209, Bangladesh
∎ RIC Established as a non-government organisation in 1981, RIC was founded by a group of distinguished social workers eager to support national development efforts in Bangladesh. Commencing operation with a relief, rehabilitation and financial assistance programme for rural women, RIC developed a traditional focus on rural sector development, targeting, in particular, women. Since that time, through innovation, dedication and hard work, RIC has been able to progress and diversify; to become a national-level NGO active across the country and in many development areas.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 2 Sep 2024

Category: NGO/Development