Finance & Admin Officer

Job Description

Title: Finance & Admin Officer

Company Name: JAAGO Foundation Trust

Vacancy: 2

Job Location: Chattogram, Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Bachelor of Commerce (BCom) in Accounting, Finance

Experience Requirements:
∎ 1 to 3 year(s)

Job Context:
∎ The Finance and Admin Officer will be responsible for checking vouchers and processing payments and ensuring the filling of the documents; preparing monthly reconciliation statements and maintaining petty cash funds for the project; conducting periodic field visits and supporting the project team in the field on financial and administrative procedures. The position is also responsible for deducting VAT and Tax from vendor/consultant and individual payments and ensuring deposit to govt. treasury within the time as well as responsible for issuing VAT coupons and preparing VAT coupon-used reports for the project.

∎ The Finance and Admin Officer is also responsible for assisting Finance and Admin Manager in the preparation of financial reporting, ensuring compliance with financial policies and procedures and handling accounts payable and receivable, reconciling financial records, assisting in financial analysis and providing administrative support, including handling office supplies, coordinating meetings.

Job Responsibilities:
∎ Responsible for checking vouchers and processing payments.
∎ Issue VAT coupon to vendor/consultant for settling the VAT from vendor bills.
∎ Properly coding the expenses as per the budget line.
∎ Assist the supervisor with the preparation of the monthly financial report.
∎ Assist the supervisor in the preparation of project advance schedules and petty cash reconciliation etc.
∎ Prepare VAT coupon reports for the project.
∎ Ensure deduction source Taxes and deposits to Govt. treasure per regulations.
∎ Maintaining petty cash funds for the project.
∎ Ensure proper filing system for documents related to the finance e.g. the donor contract, monthly report, fund request/invoice, budget, modification, fund disbursement documents/records etc.
∎ Ensure proper documentation and preservation of project files and folders related to asset and inventory management as well as the administrative function of the project.
∎ Prepare VAT Coupon usage report and provide it to the supervisor.
∎ Assist the supervisor in the preparation of the statements/information required by the audit team as per donor and NGOAB requirements.
∎ Assist the Finance and Admin Manager in managing correspondences related to Finance and Admin for the project.
∎ Ensure all logistics are as per field requirements.
∎ Oversee the usage and maintenance of all project equipment and motorcycle.
∎ Maintain the Asset Register and Inventory Schedule.
∎ The administrative function e.g., records management, inwards & outwards mail, purchasing etc.
∎ Provide administrative and secretarial support for organizing meetings, training, workshop and event etc. Organize venue for meeting, workshops, and training under the program.
∎ Provide any other administrative support as needed for the projects.
∎ Arrange travel management (air, bus, train, vehicle rental etc.) for project staff.
∎ Accomplish other assignments needed for the day-to-day operation and as delegated by the Supervisor.
∎ Maintain liaise with other JAAGO Foundation Trust staff as necessary for the accomplishment of day-to-day work.

Additional Requirements:
∎ Age at most 40 years
∎ Preferred experience in the finance department in the development sector or NGOs;
∎ Proficiency in the use of Microsoft Office (Word, Excel and PowerPoint) is essential;
∎ Sound knowledge of Excel and financial software (Zoho Book) will be an extra advantage.
∎ Sound knowledge of VAT and Tax regulations.
∎ Self-motivated, energetic and a team player.

Salary: Tk. 30000 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Job Source: Online Job Posting.

Application Deadline: 14 Dec 2023

Company Information:
∎ 15 Nov 2023
∎ JAAGO Foundation Trust
∎ Address : House#57, Road#7/B, Block#H, Banani

Category: NGO/Development

: Urgent hiring on a rolling basis!


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