Facility Coordinator (Health)

Job Description

Title: Facility Coordinator (Health)

Company Name: Friendship

Vacancy: 1

Age: Na

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

Published: 2025-01-22

Application Deadline: 2025-01-28

Education:

• Masters level University degree with advanced training/ course in psychology, sociology, anthropology, gender studies, social work, international affairs, humanitarian aid, or related field;

Skill and Competencies:

• Minimum of two years' experience working with vulnerable communities, basic needs, and social service experience, and/or advocacy programs.
• Experience of working with Non-Governmental organizations or local governmental authorities.
• Good communication skills and ability to conduct training and awareness.
• Computer skills (Microsoft Outlook, Word, Excel)
• Good organizational and management skills.  

Responsible for: 

• Provides specialized administrative support in the development, implementation, and marketing of program/project function.
• Coordinates activities of support staff, consultants, facility, and/or volunteers engaged in implementation and administration of program objectives.
• Ensure implementation of policies and practices.
• Work as per the budget guidance to ensure value for money.
• Manage communications at all level without any gaps and lacking.
• Help build positive relations within the team and external parties.
• Schedule and organize meetings/events and maintain agenda.
• Prepare paperwork and order material through PR, MFR, etc  

Activities: 

• Ensure the smooth running of the clinic including set-up, support staff supervision, security, maintenance, and liaison with landlords, contractors, and suppliers.
• Maintain constant liaison with the Cox Bazar based Friendship management and field team and camp based regulatory bodies including CiC, ACiC, Site Management, and Community Health Working group.
• Support the PMs, DPMs efforts to maintain a positive organizational climate with the highest professional and ethical standards.
• Support and follow through on administrative requirements.
• Support planning and coordination of program and its activities.
• Support national recruitment drive for long term strategy, including interviewing and inducting applicants.
• Support growth and program development.
• Ensure that all standardized forms are used and guidelines are followed strickly.
• Work with the Program Manager and Deputy program manager to ensure a cash flow plan is established and there is sufficient cash access at the clinic.
• Maintain spend tracking system.
• Support Base Logistics and Logistics Assistant with ad hoc procurement requests and stock replenishment. 
• Develop and maintain a transparent and supportive communication structure with colleagues to ensure they are kept informed of relevant activities and requirements.
• Keep updated records and create reports or proposals.
• Manage staff scheduling to enable clinics to be open 24hours.
• Administer team meetings and take notes/actions.
• Ensure technology is used correctly for all operations (video conferencing, presentations etc.)
• Assist with set up of facilities staff accommodation/housing/transport 
• Initiate procurement of necessary items in consulting with SMO/ facility incharge; Keep constant follow up of the PR and Monthly Fund Requisitions and also ensure that all the logistics reaches in time.