Executive Events and Marketing

Job Description

Title: Executive Events and Marketing

Company Name: UCEP Bangladesh

Vacancy: 1

Job Location: Sylhet

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Bachelor’s degree in business management, marketing preferred.
∎ Good computer skills; proficient in the use of Microsoft Office (Word, Excel, PowerPoint, Access) and Knowledge of sales and marketing modules like Delphi, Opera S&M, Protel S&M etc.
∎ Two or more years of experience working in a hotel, clerical or sales. Previous experience working in a similar role.
∎ Speak in English and Bangla using clear and professional pronunciation.
∎ Prepare and review written documents accurately and completely.
∎ Working knowledge of standard office administrative practices and procedures.
∎ Excellent customer service skills.
∎ Able to effectively communicate in English, in both written and oral forms.
∎ Be friendly, customer centric, smile and able to work in a team environment.
∎ Self-motivated, adaptable, team player and passion for social development works.
∎ Ability and willingness to travel.
∎ Age limit for the applicant would be 30 years. Management has the right to make exceptions based on qualifications.

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ The Executive Events and Marketing primary role is to perform general office duties to support Sales & Marketing team e.g. filing, sending emails, typing, faxing, copying, loading special or negotiated rates on to the property management system and Maintaining Customer and company profiles.
∎ Should assist in selling guest rooms, catering services and banquet facilities as directed by DM-SED. Also provide high-level administrative support by conducting research, preparing statistical reports, collecting and processing sensitive data, resolving guest issues and also perform clerical functions.

Job Responsibilities:
∎ Preparation of BEO- Banquet Event Orders and responsible to ensure they are issued and distributed in a timely fashion.
∎ Distribute Daily Events reports to ensure communication to all internal departments throughout hotel.
∎ Answer room and catering sales inquiries.
∎ Monitor all correspondence to ensure it meets with Enterprise policy and procedures.
∎ Respond within 24 hours to any Group, checking space/rates in system and follow up.
∎ Ensure all aspects of the event have been cost effective and serviced both clients and hotel needs.
∎ Tour, inspect and monitor rooms and presentations.
∎ Respond to requests for proposals for small meetings / events including set-up, food and beverage needs, rooms and audio visual needs.
∎ Communicating client requirements in a timely and accurate manner to all internal departments as required, ensuring delivery of superior guest service.
∎ Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests.
∎ Responsible for coordinating internally with the sales & marketing team.
∎ Generating reports, preparing proposals, collections details , coordinating with clients & suppliers.
∎ Prepare sales-related documents throughout the sales process (e.g., proposals, contracts, event orders).
∎ Gather materials and assemble information packages (e.g. brochures, promotional materials, sales demo kit, welcome kit, souvenir etc.).
∎ Generate group and/or corporate leads through internet prospecting, networking, and telemarketing.
∎ Arrange and co-ordinate meetings, events and any appointments.
∎ Interaction with client in regard to leads, hotel needs and client travel.
∎ Design, upload, extract and maintain customer databases.
∎ Create and manage Company and Travel Agent profiles on the property management system.
∎ Prepare Daily Sales reports and submit to Enterprise Head.
∎ Conduct research and collect data to prepare reports and documents.
∎ Utilizes efficient sales strategy for the maximization of hotel revenue.

Additional Requirements:
∎ Age at most 30 years

Salary: Negotiable

Application Deadline: October 10, 2019

Company Information:
∎ UCEP Bangladesh
∎ Address : Plot No 2 & 3, Mirpur-2, Dhaka - 1216
∎ Business : UCEP Bangladesh is a non-profit and non-government organization working with the motto “help to learn, skills to earn”! It serves children and youth and its programme includes second chance education, Technical Vocational Education and Training (TVET), support for job placement and advocacy for ensuring increased employability and Decent Work. UCEP Bangladesh has special focus on inclusion therefore, gives priority to the underprivileged. At present, UCEP Bangladesh works in 10 districts of the country. To learn more, please visit www.ucepbd.org.

Category: Media/Advertisement/Event Mgt.

Read Before Apply: Interested candidates should apply to http://career.ucepbd.org/ on or before 10 October 2019. Only short-listed candidates would be contacted and may be requested for more information. The authority reserves the right to accept/reject any or all applications without assigning any reason whatsoever. Direct application to any UCEP Bangladesh staff, any communication in regard to the application or any attempt to influence the process will immediately disqualify candidacy. UCEP Bangladesh is actively trying to increase equity and gender parity in the organization. Therefore, qualified women and candidates from disadvantaged backgrounds including Persons with Disabilities (PWDs) are especially encouraged to apply. The compulsory age of retirement is 60 years.