Executive Assistant to the Pro Vice-Chancellor

Job Description

Title: Executive Assistant to the Pro Vice-Chancellor

Company Name: UCSI University Bangladesh

Vacancy: 1

Age: Na

Job Location: Dhaka (Banani)

Salary: Negotiable

Experience:

• 2 to 5 years

• Master of Business Administration (MBA)
• Master of Social Science (MSS)
• Master of Business Management (MBM)

• 2 to 5 years

• Minimum 3–5 years of experience in a secretarial or executive assistant role.

• Excellent written and verbal communication skills in English.

• IT-proficient with strong working knowledge of MS Office applications.

• Strong organizational, multitasking, and time-management abilities.

• High level of professionalism, integrity, and confidentiality.

• Well-presented and professional in appearance (female candidates preferred).

• Provide comprehensive administrative support to the Pro Vice-Chancellor, including calendar management, meeting coordination, and travel arrangements.

• Act as the primary point of contact between the Pro Vice-Chancellor and internal/external stakeholders.

• Prepare, review, and manage correspondence, reports, presentations, and official documents.

• Organize and attend meetings; prepare agendas, take accurate minutes, and follow up on action items.

• Maintain confidential records, files, and sensitive information with the highest level of discretion.

• Coordinate interdepartmental communication and ensure timely flow of information.

• Assist in planning and executing official events, meetings, and visits.

• Monitor deadlines, prioritize tasks, and ensure smooth day-to-day operations of the Pro Vice-Chancellor’s office.

• Handle ad hoc administrative tasks and special assignments as directed by the Pro Vice-Chancellor.

• Perform any other duties as assigned by the University.

As per policy.