Company Secretary

Job Description

Title: Company Secretary

Company Name: Jams Group

Vacancy: 1

Age: 40 to 50 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 10 years

• Graduate in any discipline.

• FCS degree will be preferred.

• At least 10 years

• Age 40 to 50 years

• Minimum 10 years of experience as Company Secretary in any Group of Companies.

• Good communication skill in English both written and spoken form.

• Ability to work on deadline driven work environment.

Job Context:

Jams Group, a distinguished conglomerate with diverse businesses in Real Estate, Properties, Automobile, Trading, Import, Marine, Construction, Design & Interior etc, is ISO 9001:2015 certified for its commitment to quality and excellence. We are currently seeking to recruit a Company Secretary for it’s group of companies. Applications are invited from qualified and dedicated candidates for this position.

Responsibilities:

• Ensure compliance with the Companies Act, Bangladesh Securities and Exchange Commission (BSEC) regulations, and other relevant laws.

• Oversee the governance framework and policies for the group, ensuring each concern adheres to regulatory standards.

• Facilitate the adoption of best practices in corporate governance, including board procedures, committee structures, and management practices.

• Organize and participate in the arrangement of the Annual General Meeting and meetings of the Board/Committee  

• Organize board and shareholder meetings for all companies in the group, preparing agendas, notices, and other documentation.

• Ensure timely communication with directors and shareholders regarding meetings, resolutions, and decisions.

• Record minutes, maintain accurate records, and follow up on board decisions and action items.

• Prepare and file statutory returns, annual reports, and other necessary documents with regulatory bodies like the Registrar of Joint Stock Companies and Firms (RJSC).

• Maintain proper documentation of board resolutions, special resolutions, and statutory registers across all companies in the group.

• Monitor regulatory changes and advise the board on risks or new compliance requirements that may affect the group.

• Develop and oversee internal policies to mitigate compliance risks, including anti-money laundering (AML), anti-bribery, and corporate social responsibility.

• Facilitate communication and operational alignment among all concerns, ensuring policies and procedures are consistent across the group.

• Coordinate and support the execution of group-wide strategic initiatives, mergers, acquisitions, or restructures.

• Prepare annual reports, shareholder disclosures, and other corporate communications, ensuring transparency across the group.

• Liaise with external auditors, regulatory bodies, and investors, providing required disclosures and facilitating corporate reporting.

• Act as a liaison between the board, shareholders, and external stakeholders, addressing inquiries and ensuring accurate information flow.

• Facilitate resolutions to stakeholder or investor concerns and manage related legal or compliance issues.

• Conduct training for directors and senior management on corporate governance, compliance, and fiduciary responsibilities.

• Ensure that board members of subsidiaries are updated on regulatory changes, compliance requirements, and governance best practices.

• Review, draft, and manage key contracts, agreements, and legal documents to safeguard group interests.

• Coordinate with legal advisors to handle litigation, dispute resolution, and intellectual property management for group entities.

• Maintain detailed records for each company within the group, including board minutes, resolutions, legal documents, and compliance certificates.

• Ensure systematic archival of documents to meet statutory and regulatory requirements.

• Any Other tasks assigned by the Managing Director.

• Mobile bill

• Lunch Facilities: Partially Subsidize

• Salary Review: Yearly

• Festival Bonus: 2

• As per company rules.