Assistant Finance Manager (one position)

Job Description

Title: Assistant Finance Manager (one position)

Company Name: Ovibashi Karmi Unnayan Program (OKUP)

Vacancy: 1

Age: Na

Job Location: Dhaka (Jatrabari)

Salary: Tk. 40000 - 50000 (Monthly)

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Master of Business Administration (MBA) in Accounting

• Masters of Business Administration (MBA) in Accounting, Finance, Business Administration, or related field.

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Demonstrated experience with donor financial requirements (FCDO/USAID/EU/UN/SIDA/SDC preferred).

• Proficiency in accounting software (QuickBooks/Sage/Tally Prime) and advanced Excel (pivot tables, lookups, reconciliations).

• Solid understanding of IFRS/GAAP basics, Tax/VAT, payroll compliance.

• Strong attention to detail, accuracy, and documentation discipline.

• Analytical problem-solving.

• Integrity, confidentiality, and adherence particularly.

• Clear written and verbal communication in English.

• Professional certification (part-qualified CA/ACCA/CMA) is an advantage.

• Experience with multi-currency funds and sub-grantee financial reviews.

• Strategic financial leadership.

• Safeguarding and Compliance:

• OKUP uphold a ZERO TOLERANCE policy toward abuse, harassment, exploitation, discrimination, corruption, or extremism. All employees must strictly comply with the organization Safeguarding Policy.

• Experience & Competencies:

• 3 years of experience working as a Finance Manager position in National / International.

• NGOs, Audit Firms/Tax Consultant, Financial Consultant & Firms.

• Experience in adaptive management.

• Ability to meet deadlines and work under pressure.

• Self-motivated, proactive and target oriented.

• Willingness to travel outside of work station as needed.

• Have good interpersonal communication skills.

OKUP is a rights based migrant organization. OKUP promotes and protects human rights, labour rights, justice and dignity of all migrant workers irrespective of gender, across borders, through putting migrants` perspectives at the centre of migration discourse at all levels through unity and empowerment of migrant workers themselves.

OKUP invites applications for the position of `Assistant Finance Manager` for its project.

Contact address: Shawdagor Garden, 466, Donia Post Office Road, Jatrabari, Dhaka-1236,

Bangladesh, www.okup.org.bd

Project/Program :OKUP

Job Type One Year (minimum)

Job Station:

OKUP Head Office, Dhaka

Reported to : Executive Director

The Assistant Finance Manager is primarily responsible for the day-to-day execution of financial operations, ensuring accuracy, compliance, and timely reporting, and supporting the Finance Manager as a team.

Key Roles and Responsibilities

• I. Financial Accounting and Operations

• Daily Transaction Management: Oversee and execute daily financial transactions, including

• processing payments, verifying invoices, issuing receipts, and ensuring proper documentation for all expenditures.

• Bookkeeping and Record Keeping: Maintain accurate and up-to-date general ledger records

• using the organization`s accounting software. Ensure all entries are properly coded according to organizational and donor budgets.

• Bank and Cash Management: Perform daily cash counts and conduct monthly bank and

• ledger reconciliations for all organizational and project accounts to ensure balances match and discrepancies are resolved promptly.

• Petty Cash Administration: Manage and oversee the petty cash system, ensuring adequate controls, proper authorization, and timely replenishment.

• II. Budget and Reporting Support

• Budget Monitoring: Assist the Finance Manager in tracking project and organizational expenditures against approved budgets, highlighting variances, and preparing initial reports for programmatic teams.

• Donor Reporting Support: Gather, compile, and summarize financial data required for donor-specific financial reports (e.g., for CAFOD or other partners), ensuring compliance with specific formatting and expenditure guidelines.

• Voucher Verification: Review all payment and journal vouchers for accuracy, correct authorization, and adherence to OKUP`s financial policies before final processing.

• III. Compliance and Auditing

• Compliance Check: Monitor all expenditures to ensure adherence to both the organization`s financial policies and the specific regulations stipulated in grant agreements.

• Tax and Statutory Compliance: Handle routine compliance tasks related to local regulations,

• such as calculating and depositing Withholding Tax (WHT), Value Added Tax (VAT), and social security deductions (if applicable).

• Audit Preparation: Prepare and organize financial documents, ledgers, contracts, and other necessary records to facilitate both internal and external audits, serving as a key support resource during the audit process.

• IV. Payroll and Personnel Support.

• Payroll Processing: Prepare and process the monthly payroll, ensuring timely salary disbursements and accurate deduction of taxes and other statutory contributions.

• Staff Advances: Manage and reconcile staff advances and travel expenses, ensuring all claims are submitted with proper receipts and liquidated according to policy.

• V. Perform any other duties and responsibilities assigned by the line management.

• VI. VAT & TAX payment & advances accordingly.

• Salary Range: 40,000-50,000 BDT. per month (Negotiable)

• Other Benefits: As per organizational rules