Assistant Director, Administration

Job Description

Title: Assistant Director, Administration

Company Name: American International University - Bangladesh (AIUB)

Vacancy: --

Age: At least 30 years

Job Location: Dhaka (Khilkhet)

Salary: --

Experience:

• At least 8 years
• The applicants should have experience in the following business area(s): University

• Master's degree from a recognized university.

• At least 8 years
• The applicants should have experience in the following business area(s): University

• Age At least 30 years

• Minimum 8 years of relevant professional experience in administration, operations, logistics, facilities, or a related area.

• Experience in a university or large organization will be an advantage.

• Good organizational, interpersonal, communication, and report-writing skills.

• Ability to supervise staff, coordinate multiple tasks, and work under deadlines.

• Proficiency in MS Office and standard digital communication and record-management tools.

General Competencies:

• Commitment to professional ethics, confidentiality, accountability, and institutional values.

• Strong service orientation and ability to work collaboratively with academic and administrative stakeholders.

• Ability to work under pressure, respond to urgent institutional requirements, and manage multiple assignments.

• Candidates with relevant experience in higher education administration will be given preference.

AIUB seeks experienced, competent, and service-oriented professionals to strengthen the University's administrative operations. The positions will support institutional coordination, operational efficiency, compliance, facilities and logistics, stakeholder liaison, and quality service delivery across academic and administrative units.
Key Responsibilities:

• Support the Director and Deputy Director in day-to-day administrative operations and coordination.

• Monitor assigned administrative services, facilities, logistics, maintenance, transport, security, and event arrangements.

• Coordinate with academic and administrative departments to ensure timely support and service delivery.

• Maintain administrative records, schedules, reports, inventories, and official correspondence.

• Assist in procurement follow-up, vendor coordination, asset management, and service monitoring.

• Support institutional events, meetings, official visits, examinations, and special assignments.

• Supervise assigned staff and ensure completion of tasks within approved procedures and timelines.

• Prepare periodic reports and provide follow-up on Management decisions and administrative issues.