Assistant / Deputy Secretary & Corporate Affairs

Job Description

Title: Assistant / Deputy Secretary & Corporate Affairs

Company Name: Renowned Group of Companies.

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: --

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): Pharmaceutical/Medicine Companies, Tannery/Footwear, Group of Companies

• Bachelor of Law (LLB)
• Bachelor of Business Administration (BBA)
• Bachelor/Honors

• Bachelor’s Degree in Law, Business Administration, Accounting, or related field.

• Professional certification (e.g., Company Secretary – Institute of Chartered Secretaries and Administrators (ICSA/ICSB) will be an added advantage.

• At least 5 years
• The applicants should have experience in the following business area(s): Pharmaceutical/Medicine Companies, Tannery/Footwear, Group of Companies

Experience:

• Minimum 5 years of relevant experience in company secretarial & corporate affairs.

• Experience in handling company share-related activities is mandatory.

Skills, Competencies & Others Requirements:

• Strong knowledge of corporate laws and regulatory compliance.

• Good understanding of share management and documentation.

• Excellent organizational and follow-up skills.

• Strong written and verbal communication skills.

• Proficiency in MS Office, MS Excel and documentation handling.

• Ability to work under pressure and meet deadlines.

• High level of integrity and confidentiality.

• Ability to coordinate with multiple companies within a group structure.

• Strong attention to detail and accuracy.

Job Summary

The Assistant / Deputy Secretary & Corporate Affairs will support the Company Secretary & Corporate Affairs in managing corporate secretarial functions, ensuring compliance with statutory and regulatory requirements & handling all matters related to company shares. The role requires strong coordination, documentation and follow-up skills to maintain proper corporate governance across group entities.

Department: Company Secretariat & Corporate Affairs.

Reports To: Company Secretary & Corporate Affairs.

Job Location : Head Office, Dhaka.

Key Responsibilities

• Assist in ensuring compliance with Companies Act, corporate laws and regulatory requirements.

• Maintain statutory registers, records and filings for all group companies.

• Prepare and file necessary returns, forms and documents with regulatory authorities.

• Support in organizing Board Meetings, AGM/EGM and preparing minutes and resolutions.

• Handle and follow up on all company share-related matters (allotment, transfer, transmission, etc.).

• Maintain share registers and update ownership records accurately.

• Coordinate with shareholders regarding share certificates, dividends and related queries.

• Liaise with auditors, regulators and stakeholders regarding shareholding compliance.

• Maintain proper documentation of corporate records, licenses and approvals.

• Ensure safe custody of company documents, agreements and certificates.

• Draft official letters and corporate communications.

• Coordinate with internal departments and external stakeholders (legal advisors, auditors, regulators).

• Follow up on compliance deadlines and ensure timely completion.

• Assist in corporate restructuring, new company formation or regulatory approvals.

• Assist in reviewing contracts, agreements, and legal documents.

• Support in handling corporate legal matters and disputes if required.

• Others work related to Capital Market.

• Salary : As per Company Policy.

• Compensation & Benefits : As per company policy.