Assistant Admin and Accounts Officer
Job Description
Title: Assistant Admin and Accounts Officer
Company Name: Resource Integration Centre (RIC)
Vacancy: 01
Job Location: Cox's Bazar (Ramu)
Employment Status: Full-time, Contractual
Educational Requirements:
∎ BBA/B. Com with reputed university.
Experience Requirements:
∎ At least 3 year(s)
Job Context:
∎ Resource Integration Centre (RIC) is a national NGO since 1981 in Bangladesh. RIC is going to implement a project “Fresh Food Corners/Market Linkage” supported by World Food Programme (WFP). The project’s implementation areas are Ramu and Ukhiya Upazila under Cox’s Bazar district. RIC is seeking application from the potential candidate for the below mentioned position:
∎ Position: Assistant Admin and Accounts Officer (1)
∎ PROJECT: Fresh Food Corners/Market Linkage, WFP
∎ Location: Ramu, Cox’s Bazar.
∎ Grade/Scale: VIII/5
∎ Post type: Initial Contract (April’ 2022 – September’ 2022) expected to be renewed till December’ 2022
∎ Appointment: Immediate
∎ SCOPE OF ROLE:
∎ • Staff reportable to: Project Manager
∎ • Staff maintain liaison with: Field Coordinator, Project Assistant-Technical, MEO, Field Officer, Field Assistant and WFP Officials
∎ • Staff based at Ramu, Cox’s Bazar.
∎ • Working Hours & Location: Eight hours and will work 6 days a week
Job Responsibilities:
∎ OVERALL, ROLE OF THIS POSITION:
∎ Record keeping of all administrative and financial documents.
∎ Financial Transaction and control
∎ Prepare financial documents like as bill/voucher/payment request/cash call for the Project.
∎ Ensure donor compliance in financial matters.
∎ Ensure that every bill/invoice/voucher are cross checked with other documents with fact and figures.
∎ Proper banking for Cash Grant Distribution on Beneficiary level
∎ Keep the record of the updated fund/expenditure status and will provide analytical reports and forecast to management on fund utilization.
∎ Ensure timely provide advance and adjustment.
∎ Maintain petty cash and other books of accounts.
∎ Regular bank transaction, updates.
∎ Financial documentation and record keeping
∎ Maintain all accounts related books and documents such as cashbook, Bank book/check issue register, ledger, subsidiary ledger and other financial documentation associate with financial management.
∎ Prepare, update and preserve financial related information, files, documentation, and database for financial management.
∎ Ensure day to day cash and bank management including all sorts of banking jobs.
∎ Ensure that petty cash is kept in safe custody and the limit is not exceeds as per policy.
∎ Assist to ensure procurement process maintaining proper procurement policy.
∎ Ensure that every bills/Invoices are properly approved before payment made.
∎ Update the books of accounts and end of the day supervisor's signature to be taken regularly.
∎ Report preparation
∎ Assist to prepare expenses summary report and identify any deviation, made recommendation to Management.
∎ Assist to analyze budget expenditure and prepare financial reports for project reporting.
∎ Prepare all kind of financial reports (Trial Balance, Receipt & Payment Account, Budget and Expenditure Statement, Cash and Expenditure Status, Cash Recap by Bank Account, Bank Reconciliation Statement etc.).
∎ Prepare expenditure statements; conduct internal auditing, and maintaining books of accounts properly.
∎ Assist and orient to staff in different compliance issues in financial and administration
∎ Effective communicate with Bank authority for any deviation.
∎ Maintaining fixed assets and record keeping.
∎ Receive training and delivery.
∎ KEY AREAS OF RESPONSIBILITIES & ACCOUNTIBILITIES:
∎ The AAAO will be responsible for regular financial transaction and control;
∎ Responsible for ensuring every bills/Invoices are properly approved before payment made;
∎ C. Other responsibilities assigned by the supervisor.
Additional Requirements:
∎ Age at most 40 years
∎ At least 3 years of relevant experience at the national or international level.
∎ Experience with a UN donor funded project is highly desirable.
∎ JOB RELATED KONWLEDGE:
∎ Sound knowledge in financial reporting.
∎ NECESSARY SKILLS:
∎ Strong interpersonal skills and ability to work in teams.
∎ Fluency in Bengali and English is required. A Chittagong local language is preferable.
∎ Computer software skill (MS-Word, Excel and Access, etc.). Experienced on computer application.
∎ Excellent E-mail communication both with donors and partners.
∎ Need reporting skills and mail communication to donor.
Salary: Tk. 40000 (Monthly)
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 24 Apr 2022
Company Information:
∎ 17 Apr 2022
∎ Resource Integration Centre (RIC)
Category: NGO/Development
Source: bdjobs.com
Deadline Expired on 24th Apr 2022
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