Administrative Assistant (Security)

Job Description

Title: Administrative Assistant (Security)

Company Name: Evercare Hospital Dhaka

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• At most 2 years
• The applicants should have experience in the following business area(s): Hospital
• Freshers are also encouraged to apply.

Published: 2026-01-03

Application Deadline: 2026-01-13

Education:

• HSC

Requirements:

• At most 2 years
• The applicants should have experience in the following business area(s): Hospital
• Freshers are also encouraged to apply.

Skills Required: Office Administration,Security Management

Additional Requirements:

• Only Male

Technical Competencies

• Ability to manage incoming and outgoing mails, parcels, and courier documentation with accuracy and compliance to SOPs.

• Skilled in maintaining registers, logs, and confidential records in both manual and electronic formats.

• Competent in preparing, verifying, and processing courier bills and supporting contract renewals with service providers.

• Basic operational knowledge of access control, crowd management, emergency response, and CCTV assistance during exigencies.

• Strong understanding of hospital policies, security protocols, and confidentiality requirements related to document handling.

• Ability to coordinate effectively with internal departments, courier companies, and senior management offices. 
  

  Behavioral Competencies

• Should be able to communicate (both in Bangla & English – oral & written) and leadership skills.

• Able to handle pressure, extended working hours, and sudden operational demands with a calm and professional approach.

• Demonstrates high ethical standards and maintains strict confidentiality when handling sensitive documents and information.

• Working knowledge on MS Office.

• Works collaboratively with the Security Department and supports colleagues to ensure smooth operations.

Responsibilities & Context:

• Receive, sort, record, and dispatch all incoming official and personal mails with proper documentation, registers, and acknowledgment.

• Ensure accurate and timely dispatch of outgoing official mails, parcels, and documents through approved courier service providers with complete documentation.

• Act as the primary point of coordination with designated courier service companies for daily mail and parcel operations.

• Prepare, verify, and process monthly courier service bills, ensuring accuracy and timely submission for payment.

• Monitor, update, and support the renewal of official contracts and service agreements with courier service companies in coordination with management.

• Maintain up-to-date logs and tracking records for all incoming and outgoing correspondence, including local and international dispatches.

• Liaise with internal departments and consultants to ensure smooth, timely, and secure distribution of official documents.

• Ensure safe and timely movement of official documents between EHD and STS / Managing Director’s Office, always maintaining confidentiality.

• Act as the first point of contact for sending and receiving official international mails through designated courier services.

• Follow up on delayed, misplaced, or undelivered mails and take corrective actions with courier service providers.

• Ensure compliance with hospital policies, SOPs, and security protocols related to document handling and dispatch.

• Maintain confidentiality, integrity, and professional standards while handling sensitive and confidential hospital documents.

• Be capable of performing the duties of a Shift In-Charge whenever required, including access control, crowd management, and emergency response.

• Support security operations during emergencies, peak hours, or special situations as instructed by line management.

• Remain available and willing to work extended hours, shifts, or off-hour duties, and report to EHD during off hours as when required.

• Maintain effective and professional communication with all Security Department staff of EHD.

• Report any irregularities, security concerns, document discrepancies, or procedural issues to the immediate supervisor promptly.

• Participate in security briefings, training sessions, and departmental meetings as required.

• Perform any other duties or assignments assigned by the Security Department or hospital management in support of safe and efficient hospital operations.

• Assist CCTV operation on an emergency basis.

Job Other Benifits:

Employment Status: Full Time

Job Work Place: Work at office

Company Information:

Gender: Only Male can apply

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Category: Security/Support Service