Job Description
Title: Administrative Assistant
Company Name: JSI Research & Training Institute, Inc.
Vacancy: 3
Location: Anywhere in Bangladesh
Salary: Negotiable
Experience:
∎ At least 2 years
∎ The applicants should have experience in the following business area(s):NGO
∎ Freshers are also encouraged to apply.
Published: 25 Dec 2024
Education:
∎ Bachelor/Honors, Diploma in Business Studies
Requirements:
Responsibilities & Context:
∎ A bachelor's degree or diploma in secretarial duties or equivalent, with at least two years of experience in an administrative or similar position.
∎ Ability to manage office equipment such as computers, photocopiers, projectors, and printers.
∎ Substantial filing and secretarial skills and proficiency in Microsoft Word, Excel, and PowerPoint.
∎ Ability to multi-task with a high level of accuracy and attention to detail
∎ Good in English & Bangla communication and interpersonal skills.
∎ Experience working with an international NGO is strongly preferred.
∎ Assist with all aspects of administrative support to staff, directory maintenance, equipment inventory, and storage;
∎ Receive and answer fax/telephone calls/conference calls and greet all visitors using a professional and courteous manner and direct them to the appropriate person;
∎ Oversee office upkeep in terms of needed repairs and daily cleaning;
∎ Assist with the management of travel arrangements for personnel and visiting headquarters staff if applicable, including hotel bookings and airline reservations;
∎ Create and manage JSI welcome packages for visitors;
∎ Prepare and manage welcome materials for new staff, including orientation package, staff ID cards, business cards, office keys, telephone extensions, and colleague contact information;
∎ Manage office filing system and handling official documents confidentially;
∎ Assist in arranging and coordinating staff retreats and office events;
∎ Distribute office mail and send out mail/packages to the appropriate hosts and couriers;
∎ Set up and maintain a computerized tracking sheet for all correspondence sent from personnel to other staff and partners.
∎ Manage office stationery stock and other office supplies and maintain stationery tracking sheet;
∎ Help in the organization of conferences/retreats with maintaining schedules and ordering food;
∎ Perform other tasks as required.
∎ Brief description of the project:
∎ The purpose of the Urban Health Activity is to strengthen urban health systems, with the goal of improving equitable health outcomes among all urbanites. To achieve its goal, the activity will work with municipalities and city corporations and focus investments on establishing and strengthening urban health systems to provide quality, equitable public health (including health services), optimize available resources, and become more resilient. This Activity will focus on the following four objectives: 1) Improve the capacity of local health authorities to conduct evidence-based analysis of local health systems and epidemiology for decision-making; 2) Institutionalize evidence-based planning; 3) Strengthen urban health systems; and 4) Strengthen urban health system resilience and responsiveness to shocks and stressors.
∎ Position: Administrative Assistant
∎ Reports to: City F&A Manager
∎ Location: City Level, Bangladesh
∎
∎ Job Summary:
∎ The Administrative Assistant position is a full-time position with the UHA project based at the city level in Bangladesh. The Administrative Assistant will report to the City F&A Manager. S/he will provide administrative and logistics support to the City Office of the UHA project.
∎
∎ Desired Qualifications:
∎ A bachelor's degree or diploma in secretarial duties or equivalent, with at least two years of experience in an administrative or similar position.
∎ Ability to manage office equipment such as computers, photocopiers, projectors, and printers.
∎ Substantial filing and secretarial skills and proficiency in Microsoft Word, Excel, and PowerPoint.
∎ Ability to multi-task with a high level of accuracy and attention to detail
∎ Good in English & Bangla communication and interpersonal skills.
∎ Experience working with an international NGO is strongly preferred.
∎
∎ Primary Responsibilities & Duties
∎ Assist with all aspects of administrative support to staff, directory maintenance, equipment inventory, and storage;
∎ Receive and answer fax/telephone calls/conference calls and greet all visitors using a professional and courteous manner and direct them to the appropriate person;
∎ Oversee office upkeep in terms of needed repairs and daily cleaning;
∎ Assist with the management of travel arrangements for personnel and visiting headquarters staff if applicable, including hotel bookings and airline reservations;
∎ Create and manage JSI welcome packages for visitors;
∎ Prepare and manage welcome materials for new staff, including orientation package, staff ID cards, business cards, office keys, telephone extensions, and colleague contact information;
∎ Manage office filing system and handling official documents confidentially;
∎ Assist in arranging and coordinating staff retreats and office events;
∎ Distribute office mail and send out mail/packages to the appropriate hosts and couriers;
∎ Set up and maintain a computerized tracking sheet for all correspondence sent from personnel to other staff and partners.
∎ Manage office stationery stock and other office supplies and maintain stationery tracking sheet;
∎ Help in the organization of conferences/retreats with maintaining schedules and ordering food;
∎ Perform other tasks as required.
∎
∎ JSI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D.
∎ JSI is a child-safe organization, and the safety and well-being of children is a priority of our organization. We have robust recruitment procedures to ensure that all staff are suited to work with the children served by our programs.
Skills & Expertise:
Workplace:
∎ Work at office
Employment Status: Full Time
Job Location: Anywhere in Bangladesh
Company Information:
∎ JSI Research & Training Institute, Inc.
∎ House 28, Road 63, Flat E-1, Gulshan North,
Dhaka 1212 (The Demised Premises)
∎ https://www.jsi.com/
∎ JSI Research & Training Institute, Inc. is an international organization based in Boston, Massachusetts, USA. JSI works extensively with national and local governments, NGOs, the private sector, and traditional leaders to expand access to services for vulnerable populations. JSI is committed to improving the health of underserved populations through innovative approaches in a range of public health areas, including HIV, sexual and reproductive health, technical and organizational capacity building, supply chain strengthening, strategic information management, health systems management, and policy development.
Address::
∎ House 28, Road 63, Flat E-1, Gulshan North,
Dhaka 1212 (The Demised Premises)
∎ https://www.jsi.com/
∎ JSI Research & Training Institute, Inc. is an international organization based in Boston, Massachusetts, USA. JSI works extensively with national and local governments, NGOs, the private sector, and traditional leaders to expand access to services for vulnerable populations. JSI is committed to improving the health of underserved populations through innovative approaches in a range of public health areas, including HIV, sexual and reproductive health, technical and organizational capacity building, supply chain strengthening, strategic information management, health systems management, and policy development.
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 1 Jan 2025
Category: NGO/Development
