Admin & Finance Officer for Swedish Red Cross

Job Description

Title: Admin & Finance Officer for Swedish Red Cross

Company Name: International Federation of Red Cross and Red Crescent Societies.

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ University degree or equivalent qualification.

Experience Requirements:
∎ 3 to 5 year(s)

Job Context:
∎ Duration of the contract : 11 months (Up to December 2020)
∎ Reporting to : Programme Manager PMO
∎ Job Purpose:
∎ Ensure effective and efficient Financial and administration support to Swedish Red Cross in Population Movement Operation Office through standard e procedures.

Job Responsibilities:
∎ Admin Responsibilities:
∎ Manage tasks related to administration, documentation, resources management, government affairs,
∎ Manage admin relating to programme operations, meetings, trainings, events
∎ Manage admin relating to travel of staff and visitors: visa, tickets, arranging transfer/fleet and accommodation arrangements.
∎ Plan and arrange meetings, workshops and training courses, seminars, obtaining permits and authorization as assigned
∎ Responsible to distribute all incoming and outgoing mail/faxes/letters and documents of the organization.
∎ Responsible for maintaining technical infrastructure (e.g. purchase of printer cartridges) and arranging repairing and servicing of equipment and to ensure that the supplies are adequately purchased and kept in stock.
∎ Create and maintain a national and international contacts lists (telephone, mobile no., e-mail and address lists) regularly.
∎ Briefing/induction packs for new starters and visitors
∎ Ensuring the office and accommodation are maintained and cleaned to a high standard.
∎ Finance Responsibilities:
∎ Responsible for financial management of all Swedish Red Cross accounts and budgets in Cox's Bazar, Bangladesh
∎ In close consultation with the Programme Manager, monitor the programme budgets and ensure accurate accounting, authorization and internal control procedures, identify and address significant variances
∎ Ensure all expenses are justified with necessary supporting documentation according to SRC policies and procedures
∎ Control and ensure payment are issued against invoices from suppliers, vendors and/or third parties on time (either in cheque or cash)
∎ Maintain petty cash as per organization's policy on petty cash management
∎ Responsible for the programme bookkeeping in the Tally system
∎ Preparing monthly financial reports including eligibility of expenses, prior approval and compliance with project agreements/grant letters and other policies and procedures
∎ Ensure that the working advances to the PMO are cleared according to the BDRCS financial regulations
∎ Assist in preparing cash forecast and cash request to IFRC and Swedish Red Cross HQ.
∎ Assist in carry out month/year end closing procedures and reporting in line with requirements
∎ Manage accounts and correspondence with bank (Cash withdrawal, deposits, cheque book request, BEFTN, cheques for clearance, account opening and closing, signatory changes)
∎ Manage camp payments 2 to 3 times a month (Pay approximately 300 volunteers in cash in Rohingya Camps)
∎ Provide support and coordinate internal & external audits as required
∎ Perform other related duties as may be assigned by the Swedish Red Cross Programme Manager.
∎ Duties applicable to all staff:
∎ Abide by and work in accordance with the Red Cross/Red Crescent Principles.
∎ Perform any other work-related duties and responsibilities that may be assigned by line manager and Country Manager.

Additional Requirements:
∎ Experience Requirements:
∎ Required-
∎ Minimum 3-5 years' experience of working for humanitarian organization
∎ Working knowledge of NGO/INGO in Bangladesh and implementation of programme strategies in Bangladesh
∎ Preferred:
∎ Prior Red Cross experience will add value.
∎ Experience of article ship/intern with audit firm especially worked with INGOs
∎ Knowledge:
∎ Required-
∎ Good planning skills, with the ability to identify areas for improvements in operations through the integration of CEA approaches and activities.
∎ Team player, with the ability to coordinate and engage others and build good working relationships with internal and external partners.
∎ Highly motivated proactive self-starter, able to set and achieve goals using own initiative.
∎ Strong written, presentation, facilitation and training skills.
∎ Ability to multi-task and work under stressful conditions to meet deadlines
∎ Willing to travel extensively to support field operations.
∎ Excellent interpersonal, communication and networking skills.
∎ Preferred:
∎ Self-supporting in computers including design and project management/scheduling softwares
∎ Acquainted with International Federation policies, procedures and systems - Preferred
∎ Good knowledge of Red Cross / Red Crescent disaster management cycle, including planning and response processes and procedures.
∎ Good knowledge of gender and diversity issues in emergency response operations
∎ General Skills:
∎ Required-
∎ Self-supporting in computers (Windows, spreadsheets, Word, internet)
∎ Interest and skills in supporting and contributing to staff development
∎ Security awareness and regulation
∎ Fluency in written and spoken English
∎ Able to influence, communicate, co-operate and negotiate with a wide range of people and organizations.
∎ Behaviours Skills:
∎ Teamwork;
∎ Commitment to the International Red Cross Red Crescent Movement;
∎ Integrity and personal conduct;
∎ Sensitivity to diversity.
∎ Flexibility and adaptability.
∎ Initiative and direction.
∎ Interpersonal skills.
∎ Resilience.
∎ Additional requirements:
∎ Adhere to the 7 fundamental principles of Red Cross and Red Crescent Movement: Humanity/Neutrality/Impartiality/Independence/Voluntary Service/Unity/Universality
∎ Act always in accordance with the Code of Conduct
∎ Demonstrate honesty and a high level of integrity
∎ Assist the organization on occasion, in times of national, international or local emergencies or major disasters
∎ Languages: Fluency in English and Bangla.

Compensation & Other Benefits:
∎ Festival Bonus
∎ Life & Medical Insurance
∎ Provident fund & Gratuity
∎ Medical reimbursement for staff and immediate family of up to 70000 BDT per annum.
∎ Child Education Allowance

Application Deadline: January 25, 2020

Company Information:
∎ International Federation of Red Cross and Red Crescent Societies.
∎ Business : The International Federation of Red Cross and Red Crescent Societies, (IFRC) is the world`s largest humanitarian organisation. The IFRC Country Office in Bangladesh has worked alongside the Bangladesh Red Crescent Society (BDRCS) for more than 30 years in humanitarian fields including disaster management, with a focus on the cyclone early warning and response programme in the coastal belt, and disaster preparedness and response during natural disasters.

Category: NGO/Development