Admin & Accounts Executive

Job Description

Title: Admin & Accounts Executive

Company Name: AYAT Education Ltd.

Vacancy: --

Age: At least 25 years

Job Location: Dhaka

Salary: --

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): Training Institutes, Educational Technology (Edtech) Startup

• Bachelor of Business Administration (BBA) in Accounting

• Bachelor`s degree in Accounting, Finance, Business Administration, or a related field

• At least 2 years
• The applicants should have experience in the following business area(s): Training Institutes, Educational Technology (Edtech) Startup

• Age At least 25 years

• Minimum of 2 years of experience in an accounts-related role

• Strong understanding of financial processes, including budgeting, accounting, and financial reporting

• Proficient in MS Office Suite (Word, Excel, PowerPoint) and accounting software

• Excellent organizational and multitasking abilities with a keen attention to detail

• Strong interpersonal and communication skills, both in Bangla and English

• Ability to work independently and as part of a team in a fast-paced environment

• Familiarity with nonprofit organizations or social enterprises is a plus

About AYAT Education:

AYAT Education, a purpose-driven social enterprise, is committed to enhancing the quality of life and fostering socioeconomic advancement through an array of human capital development initiatives. We exist to bridge societal gaps and dignify lives to create a lasting impact by advancing inclusive education and skills development. Our comprehensive approach includes delivering top-notch health education, skill enhancement training, facilitating job placements, ensuring safe skilled migration, and advocating for progressive policies.

AYAT Education comprises different ventures, including AYAT College of Nursing and Health Sciences (ACNHS), AYAT Care Training Institute (ACTI), AYAT Care, AYAT Skill Development Center (ASDC), AYAT Career Development Center (AYAT CDC), and public health and policy research projects. To date, we have successfully trained and empowered over 5,500 students in nursing, caregiving, and vocational training, with more than 2,700 of our graduates securing prestigious positions in leading organizations across diverse sectors. We make quality health education and technical and vocational skill development training available and accessible for everyone, including marginalized youth, and connect them to dignified employment opportunities in Bangladesh and abroad. Our work ensures healthy lives, promotes well-being among people of all ages, and raises awareness of the importance of palliative care.

Position Overview:

AYAT Education is seeking a detail-oriented and organized Admin and Accounts Executive to join our team. The ideal candidate will have a strong background in administrative and financial tasks, supporting the smooth operation of our organization. This role involves managing day-to-day administrative functions, handling financial records, processing transactions, and providing essential support to the management team.

Key Responsibilities:

• 1. Accounting & Finance:

• Maintain accurate financial records, including bookkeeping, ledgers, and journals

• Process and manage accounts payable and receivable, ensuring timely payments and collections

• Assist in maintaining accurate financial records, including processing invoices, receipts, and payments

• Manage petty cash and ensure proper documentation for all transactions

• Reconcile bank statements and ensure accuracy in financial records

• Assist in the preparation of budgets and financial forecasts

• Prepare and file tax documents in compliance with local regulations

• Assist in preparing financial reports, statements, and documentation for audits and management review

• Liaise with external auditors, tax authorities, and other financial institutions as needed

• 2. Office Administration:

• Provide general administrative support, including managing office supplies, handling correspondence, and maintaining organized records

• Assist in scheduling meetings, preparing agendas, and taking minutes during meetings

• Coordinate travel arrangements, including booking flights, accommodation, and transportation for staff and visitors

• Manage and update the organization`s databases and filing systems, ensuring data integrity and confidentiality

• Support HR functions such as maintaining employee records, coordinating recruitment processes, and assisting with onboarding new staff

• Handle inquiries and communications, ensuring timely and effective responses

• 3. Procurement:

• Oversee the procurement process, including sourcing, negotiating, and purchasing goods and services

• Develop and maintain relationships with vendors and suppliers, ensuring competitive pricing and quality service

• Monitor inventory levels and manage the purchase of office supplies, equipment, and other necessary items

• Ensure procurement activities are conducted in accordance with company policies and budget constraints

• Maintain accurate records of purchases, contracts, and related documentation

• 4. General Support:

• Provide administrative support to the management team as needed

• Assist in organizing meetings, preparing agendas, and taking minutes

• Support the HR department with employee records and payroll processing

• Professional development and career growth opportunities

• Competitive salary with housing, health, and travel allowances

• Medical insurance and life insurance

• Two festival bonus and performance based yearly increment

• Six months of paid maternity leave and 15 days of paid paternity leave

• 17 days of paid annual leave, 10 days of paid casual leave, and 14 days of paid sick leave

• Work in a multicultural environment with diverse and talented people from Bangladesh and abroad