Admin & Accounts Assistant

Job Description

Title: Admin & Accounts Assistant

Company Name: Rights Jessore

Vacancy: 1

Age: At most 40 years

Job Location: Jashore

Salary: Tk. 27500 (Monthly)

Experience:

• 3 to 5 years

• Master’s degree in finance, Accounting, Business Administration, or other relevant fields.

• Education qualification may be relaxed for experienced & skilled person.

• 3 to 5 years

• Age At most 40 years

• Age at most 40 years (Flexible for highly experienced candidates)

• Minimum 3 to 5 years of relevant experience in administrative and financial management in projects/organizations.

• Demonstrated expertise and excellent track record in finance, accounting, budget preparation and management.

• Demonstrated understanding of administration, procurement processes, compliance, and reporting.

• Strong knowledge on VAT and tax related rules and procedures and reporting requirements

• Excellent interpersonal skills and teamwork.

• Fluency in oral and written Bengali and English.

• Proficiency in MS office, excel, and accounting software.

• Relevant skills in usage of IT equipment and applications.

Rights Jessore

Mahima Mahal, 119/2, Ghope, Jashore.

Project Background

Rights Jessore is a leading human rights organisation in Bangladesh dedicated to protection and promotion of human rights, prevention of human trafficking and providing service to vulnerable people. Rights Jessore working for victim rescue, repatriation, reintegration, rehabilitation and providing legal support to vulnerable and marginalized people. Since 1991, Rights Jessore has been working in southern part of Bangladesh as a pioneer organization in this sector and later it has expanded its working area throughout the Bangladesh and abroad for upholds the rights of marginalized people. The organization has extensive experience on repatriation and reintegration of trafficking survivors. In this context, Rights Jessore is set to implement a project titled “Establish a short-term half-way home in Benapole under Jashore district and provide support to VoTs & vulnerable returnees.” Funded by the International Organization for Migration (IOM), this 16-month project began in July 2024. The short-term half-way home will be established in Benapole, Jashore.

The project aims to establish a short-term halfway home in Benapole, under Jashore district, to support victims of trafficking (VoTs) and vulnerable returnees. The main purpose of this initiative is to provide various forms of assistance, including food, shelter, medical care, psychosocial support, and legal aid, to help vulnerable returnees achieve stability before returning home. In this background, Rights Jessore is looking for suitable candidates for an immediate appointment as well as to prepare a panel list for the different position of above-mentioned project. In this regard, Rights Jessore invites application for following positions for Benapole, Jashore.

Position Summary of Admin & Accounts Assistant

Rights Jessore will recruit one Admin and Accounts Assistant for the Halfway home at Benapole, Jashore. This individual will assist with the accounting, finance, and administrative components of the project. The position will work closely with the Manager of Finance and Accounts at Rights Jessore to manage day-to-day financial accounting, general office services, and organize records and documentation in compliance with donor procedures. Below are the details of the position, including job responsibilities, educational qualifications, and other required competencies.

Position reports to: Manager Finance and Accounts of Rights Jessore

Job Location: Benapole, Jashore

Responsibilities:

1. Manage the accounting, finance and administration components of the project, including field office finance, accounting and administrative activities.
2. Ensure consistency with the organization and donor standard operating procedures, policies and accounting principles.
3. Prepare monthly/quarterly requests for funds, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
4. Support in procurement activities of the mentioned project.
5. Prepare monthly budget variance reports.
6. Prepare vouchers (disbursement, receipt and general journal vouchers) for expenditures and ensures that expenses are reasonable, allowable and allocable to the project.
7. Fulfill the financial rules and procedures of the organization, donor and GoB laws/regulations that are applicable to the project.
8. Withhold/deduct VAT and taxes at source and ensure payment to the government treasury on time.
9. Prepare monthly/quarterly and as and when required reports on annual tax computation, monthly Tax and VAT payment etc.
10. Ensure proper recording of transactions in accounting software and maintain adequate documentation.
11. Prepare monthly payroll procedures for core staff of the organization and project staff.
12. Manage all administrative functions of the mentioned project which include administration, procurement, HR and contracts management.
13. Ensure project logistics systems including procurement of goods and services, transportation, store management and use of supplies in a transparent and accountable manner per the donor policies.
14. Maintain financial documentation, controls and procedures for the management of funds.
15. Record keeping of partners’ management of funds and cross check source documents.
16. Any other task as assign by the organization.

• Monthly gross salary BDT 27,500 with other admissible benefits as per project support.