Accounts & Finance Officer

Job Description

Title: Accounts & Finance Officer

Company Name: Young Power in Social Action (YPSA)

Vacancy: 1

Age: At most 45 years

Job Location: Chattogram

Salary: Tk. 50000 (Monthly)

Experience:

• At least 4 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor of Commerce (BCom)
• Master of Commerce (MCom) in Accounting

• The ideal candidate should possess a minimum of a four-year undergraduate degree/ BCom. (pass) with master degree in Accounting or Finance from a UGC-approved university. (Third class or similar grade in any level of academic career is not acceptable.)

• At least 4 years
• The applicants should have experience in the following business area(s): NGO

• Age At most 45 years

• The candidate should have a minimum of four (4) years of work experience in financial management within a reputable organization, preferably within development organizations in Bangladesh. (Only full-time work experience after graduation will be considered).

• Relevant working experience with PKSF or any project funded by multi-lateral development partners would be preferred.

• Good computer knowledge (MS office suite, typing both English and Bangla).

• Age limit: Maximum 45 years of age on the last date of application.

Young Power in Social Action (YPSA) <www.ypsa.org> is an organization for sustainable development working in the greater Chattogram division including Chattogram Hill Tracts (CHT) since 1985 (International Youth Year). YPSA is going to implement a sub-project titled ‘Promoting sustainable growth in the plastic Recycling sub-sector through RECP practices’ as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under ‘Plastic Recycles’ sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and Young Power in Social Action (YPSA). The sub-project will be implemented across Chattogram City Corporation area under Chattogram districts.

Sub-project Objectives:

1. Ensure proper resource utilization of MEs in an efficient way.

2. Boost productivity with appropriate technology.

3. Develop capacity of MEs for climate resilient sustainable business.

Duration: The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.

Duties and Responsibilities:

The ‘Accounts and Finance Officer’ will work under the direct supervision of the Project Manager and will undertake the tasks and duties to assist implementation of the sub-project. The specific tasks are, but not limited to, as follows:

Maintaining Accounts

• Maintain sub-project accounts in accordance with International Accounting Standard (IAS), on a ‘going concern’ basis under Generally Accepted Accounting Principles;

• Maintain separate books of account on an accrual basis under historical cost convention;

• Prepare monthly/annual financial statements incorporating disclosure on income and expenditure, receipt and payment, and financial position of the sub-project along with other notes and relevant information;

• Fund Management

• Monitor the flow of funds from the PKSF to sub-project and sub-project to microenterprise to ensure that appropriate procedures are followed;

• To ensure a smooth flow of funds from the sub-project to Microenterprise level for sub-project implementation;

• Ensure that adequate internal control and arrangement are in place for proper utilization, management, and accounting of funds;

• Budget and Financial Reporting

• Prepare yearly/half-yearly detailed sub-project budget in line with the procurement plan and other relevant work plans;

• Prepare the budget of a new cost proposal, training, and other sub-project activities;

• Ensure that shared cost amounts are budgeted for each proposal of the sub-project;

• Prepare monthly financial report and half-yearly reimbursement bill for the sub-project;

• Sub-project Monitoring

• Ensure strong monitoring system of the sub-project through frequent field visits;

• Review external and internal audit report along with management letter of the sub-projects;

• Administration and Procurement

• Ensure that the project procurement rules are complied with the sub-project procurement;

• Prepare and regularly update the procurement plan(s);

• Manage logistics and procurements;

• Verifying current inventory levels and keeping records to prevent inventory gaps;

• Overseeing the day-to-day administrative tasks.

• Others Responsibilities

• Maintain the sub-project bank account and prepare monthly bank Reconciliation Statements;

• Maintain liaison and coordinate with SMART-PMU of PKSF regarding accounts and budget;

• Support internal audit section for internal audit and support external auditors with necessary information of the sub-project;

• Any other tasks, duties, or specific tasks assigned by the Project Manager and management of the YPSA.

• Job location: Chattogram city corporation area under Chattogram districts.

• Salary and Allowances

• Monthly consolidated salary is BDT 50,000/-

• Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization`s policy.

• Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.