Accounts & Admin Officer

Job Description

Title: Accounts & Admin Officer

Company Name: Nazrul Smriti Sangsad (NSS)

Vacancy: 1

Age: Na

Job Location: Barguna

Salary: Tk. 45000 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor of Business Administration (BBA) in Accounting
• Master of Business Administration (MBA) in Accounting

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

Required Education and Experience

• Minimum 5 years working experience in accounts and admin or financial management in foreign donor funded development projects.

• High level IT skill specially MS Excel, MS Word, PowerPoint Presentation, Accounting, HR, MIS Software etc.

• Preference will be given to the person who has good experience in implementing climate change, environment protection and disaster risk reduction related projects.

Additional Requirements

• Excellent knowledge and skills in accounting principles, record keeping and financial reporting.

• Good time management and organizational skills.

• Ability to speak and write reports in English.

• Ready to accept the challenge and ability to work under stressful situation.

• Gender and child sensitive.

• Excellent commitment and dedication towards the job.

• Selected person must sign in the declaration forms of Gender Policy, Child Protection Policy, Safeguarding Policy, Anti-Sexual Harassment Policy and Anti-Corruption.

• Age Limit: 45 years at most (age will be relaxed for highly experienced candidates).

NSS strongly follows ZERO TOLERANCE policy towards Fraud, Corruption, Terrorism, Sexual Harassment, Exploitation and Abuse (SHEA) and Gender Base Violence and Safeguarding issues and expects all employees to abide by the Safeguarding Policy and Code of Conduct of NSS as well as ActionAid Bangladesh.

Youth-led Climate Action for Resilient and Equitable Communities (Youth CARE)

• Nazrul Smriti Sangsad (NSS) is a non-government Humanitarian Organization working for advancement of poor women, men, children, youths, excluded people, person with disability and minority groups since 2000. It is a non-profitable, non-political, child and gender sensitive organization. It always values all diversified people without discriminating religions, casts, creeds and suppresses all sorts of discrimination with ethnic and minority people. It also values class and levels of team members as well as beneficiaries.

• NSS is going to implement a three year’s project titled “Youth-led Climate Action for Resilient and Equitable Communities (Youth CARE)” funded by SIDA and Supported by Barnfonden. The project will be implemented at Taltali and Amtali Upazilas of Barguna district. Following this, NSS is searching a competent Accounts & Admin Officer who has excellent experience on working with Climate Change, Disaster Risk Reduction, Environment Protection and Biodiversity or similar type of project. The Accounts & Admin Officer is responsible for the daily oversight of the project financial activities and to provide support to the programme team to accomplish the results of the project on time.

Major Job Responsibilities

• Maintain and keep updated all books of accounts: petty cash book, cheque issue register (regularly updated and get signed), movement register, staff attendance, office stock register, purchase requisition register (which are relevant with payments) on a regularly basis.

• Record day to day transactions of the financial activities in books of accounts according to the International Accounting Standard (IAS) or Bangladesh Standard of Accounting (BSA).

• Assist PC to revise financial budgets as per need of the project.

• Always get ready to make fund available for program team to implement program activities according to project implementation guideline and timeline of the workplan.

• Ensure compliances with project’s financial policies, standards, procedures and government VAT & Tax requirements. Ensure VAT & Tax deduct accurately at the time of payment and deposit to Govt treasury in weekly basis.

• Assist to minimize financial risk exposure by ensuring that appropriate financial systems and internal controls are in place to avoid significant audit risk rating.

• Orient the program team for appropriate financial dealing and documentation as desired by the project.

• Ensure food, material and other logistics are timely available for meeting, training, workshop, seminar, campaign etc.

• Prepare ToR/Agreement with house owner, vendors, suppliers, journalists (if needed), consultant etc.

• Ensure 100% of purchases are done in accordance with the Procurement Policy as well as donor’s guidelines.

• Provide support to procurement committee to complete the procurement timely, transparently and efficiently.

• Ensure 100% supporting documentations with the payment requests for payment process which is carefully reviewed.

• Ensure effective internal control in the financial management of the project.

• Prepare pay rolls and ensure all salary payment through bank transfer.

• Maintain personnel file with proper updated documents.

• Work as a custodian of documents, information and resources of the project.

• Prepare budget variance report, bank reconciliation report, inventory report etc.

• Prepare financial report according to the project requirement and donor guideline ensure to send it within the timeline.

• Prepare fund request and submit it to the donor following the guideline stated in ToR/MoU.

• At least 20-30% time will be spent for program and field visit.

• Practice, promote and endorse Child Protection and PSEAH policies among team members and ensure the implementation of safeguarding standards in every course of action.

• Always get ready to represent documents to internal and external visitors.

• Ready to carry out any assignments given by the management.

Contacts and Key Relationship

• His / Her main contact with the Project Coordinator, Executive Director, Barnfonden Finance Team, Director Program, Coordinator HR and Finance.

Job Location: Taltali and Amtali Upazila of Barguna District.

• other benefits according to the project budget.