Accounts and Admin Officer

Job Description

Title: Accounts and Admin Officer

Company Name: Terre des Hommes Foundation Italy

Vacancy: 1

Age: Na

Job Location: Kurigram (Kurigram Sadar)

Salary: Tk. 30000 - 35000 (Monthly)

Experience:

• 3 to 4 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Bachelor of Commerce (BCom)

Post graduate degree in Commerce (Accounting/Finance/Management) will be an asset. Minimum three (3) years of practical experience in maintaining accounts in any NGO.

• 3 to 4 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Good knowledge of English and Bengali both written and spoken.

• Sound working knowledge in using computer applications (MS Word, Excel, Outlook).

Job Context

• Duty Station: Kurigram Sadar, Kurigram district

• Reports To: Project Coordinator (CAP) / Manager Finance & Administration

Job Responsibilities

Financial Management & Accounting

• Oversee and manage the entire accounts and finance operations of the project.

• Prepare the annual budget and ensure timely submission of monthly/quarterly fund requests.

• Ensure that all TDH Italia books of accounts are properly and efficiently maintained in compliance with standard accounting practices, organizational policies, and donor requirements.

• Ensure all financial liabilities, statutory obligations, and legal financial requirements are accurately met.

• Prepare and submit all necessary financial reports, including financial statements, management reports, donor reports, and any required reports for the Government of Bangladesh (GoB).

• Review and monitor all procurement and financial transactions to ensure adherence to organizational policy and compliance standards.

• Monitor cash flow on a regular basis, review cash flow reports, and check all payment requisitions to ensure proper approval and correct budget coding.

• Maintain bank books, reconcile bank statements, ensure timely bank transactions, and maintain effective communication with bank authorities.

• Prepare all project-related bills, vouchers, and financial documents; post transactions into the accounting system; scan and archive documents; and maintain an effective documentation and filing system.

• Regularly monitor and support financial activities at Town Centre and Ramna School to ensure compliance and efficiency.

• Support external and internal audits by coordinating with auditors and providing required documentation.

• Assist the Dhaka Office with financial tasks as needed.

• Maintain and manage project advances, including issuance, tracking, adjustment, and reconciliation.

Administrative Responsibilities

• Ensure smooth day-to-day administrative operations of the project office and supported schools.

• Supervise procurement documentation, inventory management, and asset tracking in compliance with organizational procedures.

• Oversee office logistics, maintenance, utilities, and administrative support functions.

• Coordinate vehicle movement, travel arrangements, accommodation for staff or visitors, and other administrative support as required.

• Maintain and update administrative records, agreements, service contracts, and vendor documentation.

• Ensure timely renewal of licenses, agreements, insurance, and other operational documents.

Human Resource Support

• Assist in HR-related processes, including recruitment, orientation, staff record management, and contract preparation.

• Maintain updated personnel files, leave records, attendance sheets, payroll support documents, and related HR data.

• Support monthly payroll preparation by coordinating attendance, allowances, deductions, and statutory compliance (VAT, tax, PF, etc.).

Other Duties

• Perform any other finance, admin, or HR-related tasks assigned by Management to support smooth project implementation and organizational goals

Employment Status: Contractual (Initially for 1 year)

• Negotiable (30,000-35,000)

• Other benefits as per the policy of the Organization