The Supply Chain Assistant (Procurement)
Job Description
Title: The Supply Chain Assistant (Procurement)
Company Name: The Danish Refugee Council (DRC)
Vacancy: Not specific
Job Location: Cox's Bazar
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Bachelor's degree in business administration
∎ Certificate in Humanitarian Logistics and/or Procurement would be an advantage
∎ Languages: (indicate fluency level)
∎ English (Fluent)
∎ Bengali (Fluent)
Experience Requirements:
∎ At least 1 year(s)
Job Context:
∎ The Danish Refugee Council (DRC), one of the world`s leading NGOs, with a focus on responding to displacement, have been registered in Bangladesh since 2013. In 2017, in response to the Rohingya influx, DRC launched an integrated program of support to the government in site management, shelter/NFI and protection. In 2018, DRC started implementing aid projects in support of the host communities most affected by the influx of refugees. As a key part of this, DRC opened a main office in Cox`s Bazar, and a support/liaison office in Dhaka.
∎ POSITION PROFILE
∎ The Supply Chain Assistant (Procurement) is responsible for procurement of program goods, services and works and supporting improvements in procurement functions.
∎ Type of contract: National
∎ Employment Band: I
∎ Start date: As soon as possible
Job Responsibilities:
∎ Procure all materials and equipment ordered by the projects in a cost-effective and transparent manner in line with DRC and donor specific policies, in collaboration with the SCTL.
∎ Assist in liaising with suppliers to create realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.
∎ Prepare the RFQ comprehensive bid review reports for procurement committee review.
∎ Assist with the preparation of contracts and amendments of contracts when needed.
∎ Assist in the joint verification of procured goods, services and works and to ascertain the items conformity to Technical Specifications and Quantities.
∎ Constantly search the market for new suppliers that may provide better service or value for money for DRC.
∎ Assist in the maintenance of the suppliers list using the Supplier Profile and Registration Form.
∎ Assist in the strategic sourcing for frequently purchased items to ensure purchasing agreements with the suppliers and service providers are in place
∎ Ensure procurement files are accurate and records are in compliance to DRC and donor procurement policies, electronic filing system is properly followed, all soft copies and hard copies of procurement files are accessible and manageable by auditors.
∎ Prepare and submit payments of suppliers to finance on a timely manner
∎ Assist in vetting of the suppliers
∎ Ensure the non-winning suppliers receive notification from DRC about the status of their bids
∎ Conduct duties in accordance with DRC Code of Conduct.
∎ Key performance Indicators:
∎ % PRs processed on time (as peer standard processing times issued by CO)
∎ DRC Dynamics is used in an efficient manner
∎ For each procurement conducted, all electronic filing of the procurement files are correct and clean
∎ Contract closure checklist is used to close all procurement files
∎ Participation in monthly Lessons Learnt Exercise
∎ All Minimum Operating Procedures from Supply Chain Operation handbooks and policies are followed.
Additional Requirements:
∎ 1 year work experience in procurement preferably with INGO
∎ Understanding of the local market
∎ Good skills MS Word, Excel, Outlook, Power point
∎ Good interpersonal and team skills
∎ Basic knowledge of procurement principles
∎ Commitment to humanitarian principles and values
∎ Commitment to and understanding of DRC's aims, values and principles
∎ ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES
∎ Striving for excellence: You focus on reaching results while ensuring an efficient process.
∎ Collaborating: You involve relevant parties and encourage feedback.
∎ Taking the lead: You take ownership and initiative while aiming for innovation.
∎ Communicating: You listen and speak effectively and honestly.
∎ Demonstrating integrity: You act in line with DRC's vision and values
Compensation & Other Benefits:
∎ What we offer :
∎ Excellent Working Environment and opportunity to Growth
∎ Various learning and development platforms
∎ Two bonus per year
∎ Relocation allowance
∎ Mobile Allowance
∎ Leave Encashment
∎ Group life Insurance including Family
∎ Dental and Optical benefits
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 21 Apr 2021
Company Information:
∎ 15 Apr 2021
∎ The Danish Refugee Council (DRC)
Category: NGO/Development
:
Deadline Expired on 21st Apr 2021
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