Senior Officer, Admin

Job Description

Title: Senior Officer, Admin

Company Name: Green University of Bangladesh (GUB)

Vacancy: 1

Age: At most 35 years

Job Location: Narayanganj (Rupganj)

Salary: Tk. 35000 (Monthly)

Experience:

• At least 4 years
• The applicants should have experience in the following business area(s): University, Transport Service, Transportation

• At least 4 years
• The applicants should have experience in the following business area(s): University, Transport Service, Transportation

• Age At most 35 years

Educational Qualifications:

Bachelor & Master’s Degree in any discipline with a CGPA of 3.00 out of 4.00

Minimum GPA 4.00 out of 5.00 in SSC & HSC or equivalent.

Other Requirements:

• Fluent in English, both written and spoken

• Excellent communication and interpersonal skills

• Ability to work collaboratively and independently

• Having a good command of administrative issues related to quality assurance

• Lifelong learner

Green University of Bangladesh is one of the leading universities in the private sector. We are looking for a Senior Officer (Admin) for Green University of Bangladesh. We encourage individuals who are dedicated to working honestly and building a career in academic administration.

Support Staff Management

• Supervise and coordinate support staff (e.g., MLSS, Cleaner, Gardener, and other non-security and Transport support personnel).

• Allocate duties and prepare work schedules and duty rosters.

• Monitor attendance, performance, and punctuality, and report discrepancies to management authority.

• Provide guidance and on-the-job training to support staff.

• Address staff concerns and recommend leave arrangements, replacements, and disciplinary matters to higher authority.

Meeting Organization & Logistical Support

• Organize meetings for university committees and management.

• Arrange venue, seating, equipment, refreshments, and materials.

Day-to-Day Logistical Arrangements

• Plan and arrange daily logistical needs of the office and University departments, such as furniture, equipment, stationery, transport, and utilities support.

• Receive, assess, and fulfill logistical requests from staff and departments in a timely manner.

• Coordinate with vendors, suppliers, and service providers, and follow up on deliveries and repairs.

• Prepare requisitions and procurement-related documentation as required.

Administrative & Logistical Support Maintenance

• Maintain smooth functioning of general office operations and administrative support services.

• Ensure facilities and equipment under administrative care are maintained and in working order.

• Draft and manage official correspondence, notices, and reports, with systematic filing and documentation.

• Prepare periodic reports for the Deputy Registrar and support audits and inspections.

Field / Ground Booking Management

• Receive, review, and process booking requests for university play grounds.

• Maintain the booking calendar and prevent scheduling conflicts.

• Coordinate with relevant departments, student bodies, and external parties on usage terms and schedules.

• Ensure bookings are properly authorized, documented, and followed up (including post-use condition checks).

• Coordinate with the Security Section where security arrangements are needed for a booking, without supervising security staff.

Event Support

• Support the planning and execution of university events, programs, and ceremonies.

• Manage logistics: venue setup, equipment, seating, supplies, and support staff deployment.

• Coordinate with organizers, departments, and the Security Section for event requirements.

• Ensure proper documentation, post-event wrap-up, and follow-up.

Coordination & Communication

• Respond to queries and requests from staff, faculty, and students regarding administrative services.

Compliance, Professionalism & Ethics

• Follow University rules, regulations, SOPs, and administrative procedures.

• Maintain integrity, transparency, and accountability in all functions.

• Ensure confidentiality of sensitive information and official documents.

• Demonstrate professionalism in all interactions with staff, students, and external stakeholders.

Additional Responsibilities

• Support special projects and operational improvements as assigned by the Deputy Registrar (Admin & Security) or senior management.

• Suggest ways to improve workflows and administrative efficiency.

• Provident fund,Gratuity,Weekly 2 holidays
• Salary Review: Yearly
• Festival Bonus: 2

Earn Leave Encashment

Shared Transport Service