Senior Finance Officer

Job Description

Title: Senior Finance Officer

Company Name: U.S. Pharmacopeial Convention

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Master's degree in finance and/or accounting and local equivalent of chartered accountant certification

Experience Requirements:
∎ 6 to 8 year(s)

Job Context:
∎ The Promoting the Quality of Medicines Plus (PQM+) program, funded by USAID and implemented by USP, improves access to quality-assured priority medicines and addresses the proliferation of poor-quality medical products in low- and middle-income countries. PQM+ will strengthens medical product quality assurance systems through cross-sectoral and systems strengthening approaches and the application of international quality assurance standards across the pharmaceutical system. By sharing scientific expertise and providing technical support and leadership, PQM+ helps create resilient and robust local health systems that address diseases like HIV/AIDS, tuberculosis, malaria and neglected tropical diseases, as well as improves maternal, newborn and child health.
∎ We are seeking a Senior Finance Officer who will be the primary focal point for all financial matters. S/he will be responsible for financial management and accounting of the project office in country as well as managing procurement activities. S/he will work closely with USP headquarters, while reporting to the Senior Finance and Operations Manager in country. The position is located at USP`s office in project office in country.
∎ S/he will oversee all project financial transactions which includes but is not limited to: deposits, receipts, and vouchers for payment disbursements, processing payroll, processing of invoices, expenditures monitoring and financial reporting, bank reconciliation and accounts analysis, preparation and processing of local tax returns, budget monitoring and procurement/logistic activities. S/he will also be responsible for auditing financial information, compiling and submitting reports to Global Finance at headquarters. As a key member of the PQM Operations team, the Senior Finance Officer will ensure timeliness and accuracy of financial transactions and use sound judgment in assuring all costs are reasonable and in compliance with USP, donor, and local government policies and regulations.
∎ Supervisory Responsibilities: None
∎ Job Category: Global Public Health

Job Responsibilities:
∎ Oversee all project financial transactions, including deposits, receipts and vouchers for payment disbursements.
∎ Develop monthly cash projections of project financial needs for procurement, support of project activities, staff payroll, subcontract/vendor payments, operational expenses, staff travel, and on-hand cash requirements.
∎ Analyze and prepare financial and administrative reports as required by Senior Finance and Operations Manager and headquarters.
∎ Complete the month-end close process in close coordination with Senior Finance and Operations Manager, including preparation of account reconciliations, journal entries, and variance analyses and submit package to Global Finance at HQ in timely manner.
∎ Ensure transactions are properly recorded and reported using appropriate accounting software system and maintain all computerized accounting systems and records.
∎ Ensure each payment has the relevant supporting document/s, payment documents are prepared accurately, and processed in timely manner.
∎ Review and process payroll and employees' expense/petty cash payments, update new hires and terminations in payroll system. Manage timesheets of all office staff ensuring timely submission, approval, accuracy and filing.
∎ Process returns and all other local tax obligations (including payroll tax, pension deduction and all other local statutory taxes) to the appropriate government agencies.
∎ Maintain proper documentation for relevant financial transactions including scanning and maintaining a comprehensive and efficient filling system.
∎ Track/monitor monthly expenditures against approved budget. Prepare monthly financial expense reports and cash and bank reconciliation statements. Serve as the focal point for project banking matters.
∎ Prepare day to day VAT coupon usage report and maintain internal tracking of VAT-related expenses.
∎ Support the annual work plan budgeting process and assist the development of proposal budget for new business opportunities.
∎ Review budget submitted by program staff for each upcoming activity, ensure accuracy, process for approval, and ensure appropriate advance/payment is made in timely manner.
∎ Maintain all financial and accounting files and documents according to USP document management policies and procedures.
∎ Assist in the preparation and coordination of the audit process.
∎ Receives procurement requests and follows up with vendors to solicit quotes
∎ Prepares procurement documentation according to USP policies and procedures and USAID rules and regulations, to include preparation of bid analysis and related vendor selection memo for review and approval

Additional Requirements:
∎ A minimum 6-8 years progressive professional accounting and/or financial management experience, on a USAID or international donor funded project with a minimum of 4 years' experience in similar role.
∎ Experience with computerized accounting package (experience with QuickBooks software preferred)
∎ Knowledge of applicable local and national rules and regulations, and policies governing financial and administrative processes
∎ Strong computer skills, experience with MS office required; expertise in Excel preferred.
∎ Meticulous attention to detail, as well as outstanding critical thinking and problem-solving skills
∎ Capacity for independent thinking and excellent analytical skills required.
∎ Demonstrated ability to work both independently and as a member of a team, show initiative, solve problems, prioritize and handle multiple tasks simultaneously, meet deadlines, and remain calm under pressure
∎ Hard working and attention to detail is essential.
∎ Excellent organizational, communication, and interpersonal skills.
∎ Self-management (i.e., motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, honesty and competence.
∎ Proven ability to work in a team
∎ Fluency in national language and proficiency in written and oral English required.

Application Deadline: March 14, 2020

Company Information:
∎ U.S. Pharmacopeial Convention

Category: Accounting/Finance