Admin and Finance Assistant Consultant
Job Description
Title: Admin and Finance Assistant Consultant
Company Name: U.S. Pharmacopeial Convention
Vacancy: --
Location: Anywhere in Bangladesh
Experience:
∎ At least 2 years
Published: 15 Oct 2024
Education:
∎ Bachelor’s degree in Business Administration and or others relevant field
∎ Bachelor’s degree in Business Administration and or others relevant field
Requirements:
Additional Requirements:
∎ Two (2) or more years of experience performing similar duties as Finance/Administrative, and/or Logistics professional.
∎ Good relationships/network among staff and stakeholders
∎ Good understanding of administrative and program support functions
∎ Hard working and attention to detail is essential.
∎ Ability to handle multiple priorities in a fast-paced environment and meeting deadlines; results-oriented
∎ Excellent in MS Excel, MS word and PowerPoint
∎ Excellent organizational, communication, and interpersonal skills.
∎ Self-management (i.e., motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, honesty, and competence.
∎ Proven ability to work in a team
∎ Fluency in National Language and basic in written and oral English required
∎ Skills and competencies required
∎ Two (2) or more years of experience performing similar duties as Finance/Administrative, and/or Logistics professional.
∎ Good relationships/network among staff and stakeholders
∎ Good understanding of administrative and program support functions
∎ Additional Desired Preferences
∎ Hard working and attention to detail is essential.
∎ Ability to handle multiple priorities in a fast-paced environment and meeting deadlines; results-oriented
∎ Excellent in MS Excel, MS word and PowerPoint
∎ Excellent organizational, communication, and interpersonal skills.
∎ Self-management (i.e., motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, honesty, and competence.
∎ Proven ability to work in a team
∎ Fluency in National Language and basic in written and oral English required
Responsibilities & Context:
∎ Period of Performance: Seven (7) months / up to June 2025.
∎ The U.S. Pharmacopeial Convention (USP) is a scientific nonprofit organization that sets standards for the identity, strength, quality, and purity of medicines, food ingredients, and dietary supplements manufactured, distributed, and consumed worldwide. USP’s drug standards are enforceable in the United States by the Food and Drug Administration, and these standards are used in more than 140 countries. USP’s focus on global public health extends to lower and middle-income countries with work in over 20 countries through donor-funded programs. Our programs are focused on building the capacity of regulatory authorities and manufacturers in ensuring patient access to quality-assured essential medicines by providing: 1) technical assistance to manufacturers to increase the supply of quality-assured priority medicines for malaria, HIV/AIDS, tuberculosis (TB), neglected tropical diseases (NTDs), and maternal, newborn, and child health (MNCH) products; and 2) capacity-building activities to regulatory authorities to fulfill their function in ensuring the supply of quality-assured medical products. USP was awarded the Promoting the Quality of Medicines Plus (PQM+) program, a USAID-funded global program designed to sustainably strengthen medical product quality assurance systems in low-and-middle income countries, including Bangladesh. PQM+ is currently seeking a procurement and logistics consultant to support the implementation of the program in Bangladesh.
∎ USP Bangladesh is seeking for an admin and finance assistant consultant who will day to day support to technical team for organizing events and administrative support of PQM+ program implementation in Bangladesh. The consultant will report to the Senior Finance and Operations Manager in Bangladesh and will work closely with Snr. Finance Officer-Consultant and Procurement & Logistic Officer.
∎ S/he will coordinate with technical team and support for organizing training/workshop and settle event related financial matters. Making payment of utility bills (house rent, electricity, water, gas, phone bill, newspaper bill, cleaning service, data & voice call etc.). Monitor and guidance office helper, driver and cleaner performance and assist to ensure cleanliness/hygiene of office premises.
∎ Coordinate with technical team for timely submission of training/meeting/event/workshop requests
∎ Assist event budget preparation by program staff for event, ensure accuracy, process for approval, and ensure appropriate advance/payment is made in timely manner.
∎ Assist in arranging the in-house and outside meetings, workshops, seminars, and training and to ensure all sorts of logistic support for training and settle all training-related financial matters
∎ Assist in arranging payment of utility bills (house rent, electricity, water, sewerage, gas, cable, phone bill, newspaper bill, cleaning service, data & voice call etc.)
∎ Ensure an orderly-fashioned filing system in the finance section (soft & hard copy).
∎ Deposit TAX Challan to Govt. treasury and collect challans
∎ Assist VAT coupon/cheque handed over to supplier/vendors and collect acknowledgement
∎ Submission monthly coupon report, vat report, tax report to Govt. offices
∎ Assist to ensure cleanliness/hygiene of office premises
∎ Assign office helper and cleaner to ensure support
∎ Trucking office vehicle movement is effectively and efficiently in line with USP policy and procedures and Maintain vehicle movement record, check, and verify monthly fuel bill
∎ Review and verify overtime sheet for office support staff and drivers.
∎ Introduction
∎ Scope of Work
∎ Key Responsibilities/Tasks
∎ The consultant has the following responsibilities:
Employment Status: Full Time
Job Location: Anywhere in Bangladesh
Read Before Apply:
Required Document to Submit
An updated CV with cover letter, and at least three (3) references
Expected daily rate to deliver the scope of work (SOW) excluding travel cost. The travel cost will be reimbursed by PQM+.
Legal documents: Valid Business Identification Number (BIN) and Proof of Submission Return (PSR).
We only accept the electronic application.
Apply Procedure:
Email your CV:
∎ Send your CV to the given email [email protected] or Email your CV from My Bdjobs account
Company Information:
∎ U.S. Pharmacopeial Convention
∎ Flat # A/2 (2nd floor), House # 11/A, Road # 50, Block # NW(J), Gulshan-2, Dhaka-1212.
∎ The U.S. Pharmacopeial Convention (USP) is a scientific nonprofit organization founded in 1820. It sets standards for the identity, strength, quality, and purity of medicines, food ingredients, and dietary supplements manufactured, distributed and consumed worldwide. USP?s drug standards are enforceable in the United States by the Food and Drug Administration, and these standards are used in more than 140 countries.
Address::
∎ Flat # A/2 (2nd floor), House # 11/A, Road # 50, Block # NW(J), Gulshan-2, Dhaka-1212.
∎ The U.S. Pharmacopeial Convention (USP) is a scientific nonprofit organization founded in 1820. It sets standards for the identity, strength, quality, and purity of medicines, food ingredients, and dietary supplements manufactured, distributed and consumed worldwide. USP?s drug standards are enforceable in the United States by the Food and Drug Administration, and these standards are used in more than 140 countries.
Application Deadline: 28 Oct 2024
Category: General Management/Admin
