Secretary to the MD & Board

Job Description

Title: Secretary to the MD & Board

Company Name: A Well Reputed Company

Vacancy: 1

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

Published: 2026-05-05

Application Deadline: 2026-06-04

Education:

• Bachelor of Business Administration (BBA) in Supply Chain Management
• Bachelor of Arts (BA) in English
• Masters

• Bachelor’s degree in Business Administration, English, Supply Chin or a related field.

• Master’s degree will be considered an added advantage.

Experience

• Proven experience in a similar role (Board Secretary / Executive Assistant / Personal Secretary).

• Experience in logistics, freight forwarding, or a corporate office environment is preferred.

• Freight forwarding and trading experience is highly appreciated.

Additional Requirements

• Strong AI and computer skills, including the use of AI tools for productivity, document preparation, and data handling.

• Proficiency in MS Office (Word, Excel, PowerPoint).

• Ability to prepare high-quality presentation slides, reports, and business plans.

• Excellent written and verbal (English) communication skills.

• High level of confidentiality, professionalism, and trustworthiness.

• Proactive mindset with strong problem-solving and multitasking abilities.

Skills & Expertise

• Executive Support

• Minutes of Meeting (MoM)

• AI for Productivity

• Calendar Management

• Report Writing

• Strategic Coordination

• MD & Board Support: Arrange and coordinate Board meetings, management meetings, and executive discussions. Prepare meeting agendas, board packs, and presentations.

• Minutes & Documentation: Record accurate Minutes of Meetings (MoM), ensure timely circulation, and follow up on action points and decisions taken by the Board.

• Communication Liaison: Act as a primary liaison between the Board, management, and internal departments. Handle confidential correspondence and official communication on behalf of top management.

• External Coordination: Coordinate with external stakeholders, clients, regulatory bodies, and partners as required.

• Record Keeping: Maintain organized records of Board resolutions, policies, agreements, and corporate documents.

• Calendar & Travel Management: Manage executive calendars, appointments, and schedules. Arrange domestic and international travel, including tickets, visas, and accommodation.

• Operational Planning: Ensure proper planning and execution of meetings, events, and high-level business visits.

• Compliance & Confidentiality: Maintain the highest level of discretion and ensure all corporate matters are handled according to professional standards.

• As per company policy.