Job Description

Title: Regional Finance, Administration and Compliance Manager

Company Name: Terre des hommes Foundation

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ Minimum bachelor's degree in Business Administration/ Commerce with major in Accounting / Finance or any other relevant discipline from any reputed academic institute.

Experience Requirements:
∎ 7 to 10 year(s)

Job Context:
∎ Desired date for taking-up duty: 20 May 2021
∎ Post Type: Full Time
∎ Contract Type: 1 year with possibility of extension.
∎ Hierarchical and organizational links:
∎ Reports to : Dhaka Field and Regional Program Coordinator
∎ Direct line manager of: 3 staff
∎ Technical referent: Finance Coordinator
∎ Description of the position:
∎ Under the supervision of the Dhaka Field and Regional Program Coordinator the Regional Finance, Administration and Compliance Manager is to carry out efficient administrative management of the projects and Tdh structure, minimizing financial and operational risks and ensuring compliance in terms of Tdh procedures and Donors guidelines.
∎ Under the close supervision of the Finance Coordinator, the Regional Finance, Administration and Compliance Manager will be responsible for the overall financial programme reporting and programme compliance with donor requirements in collaboration with Tdh offices in Bangladesh, Myanmar, Nepal and Tdh HQ based in Switzerland.

Job Responsibilities:
∎ A- Regarding the management of the Dhaka Office
∎ 1. Treasury management
∎ Prepare Tdh Treasury forecasts and prepare/send fund request to the field coordinator for validation.
∎ Verify Partner treasury forecasts in line with the budget & prepare/send fund request to the field coordinator.
∎ Works in close collaboration with the project managers and the logistics to ensure the treasury forecasts are done in accordance of the budget
∎ Supervise the cash and bank management.
∎ 2. Accounting
∎ Oversees Tdh monthly accountancy closing and closing pack transmission to the coordination
∎ Support the partner's on accounting issues.
∎ Supervise all accounting activities.
∎ 3. Finance and Procedures
∎ Ongoing project budget follow up, forecasts and analysis. In collaboration with Partner, verify their global forecasts and assure eligibility of expenses.
∎ Ongoing project financial reporting in collaboration with the admin coordination in Cox.
∎ Collect and verify financial information from the Partner to transmit information to the admin coordination in Cox.
∎ Ensure that the procurement files validated by the Administration complies with Tdh procedures
∎ 4. Administration
∎ Be the focal point in terms of local law analysis and follow at base level.
∎ Verify all contracts respect Tdh policy and supervise the follow up.
∎ Carry out any other administrative activities relevant to his/her mission
∎ 5. HR Management
∎ Work with the Logistics Coordinator ensure that declarations and payment of taxes and charges are made to relevant organizations.
∎ Keep informed of all bills and changes associated with employment law, employment in general, and staff training.
∎ Improve staff working conditions in close collaboration with the Administrative Coordinator.
∎ Review the monthly salaries and ensure payment disbursement process with respective Bank
∎ Verify the base's salary databases and payroll processing.
∎ Participate in the mission HR policy creation and update.
∎ Check that the RRF fit the standard job salary matrix for ensuring the allocated budget are available for all existing and new positions
∎ 6. Auditing and relations with authorities
∎ Consolidation of statements and reports received from base level.
∎ Provide convenient and on-time documentation, data or verbal answers to auditors (central level)
∎ Field controls to projects areas on financial issues.
∎ Prepare all financial information as requested by NGOAB and fill in the relevant forms with financial data such as FD2, FD6, FD9, FD3, etc. in Bengali.
∎ Overall control on compliance of NGOAB rules for finance record keeping
∎ Liaise with the External Government Relations Manager to ensure that all relevant documents are submitted. Coordinate with the team in Cox Bazar, the Dhaka Field and Regional Program Manager and the CR to develop FD-6 and FD-7.
∎ B- Regarding the management of the CLARISSA programme
∎ 1. Financial, procurement and administrative system
∎ Set up and ensure implementation of internal financial, procurement and administrative procedures for the CLARISSA programme in compliance with applicable FCDO, IDS and Tdh rules and regulations;
∎ Assist Tdh offices in Bangladesh, Myanmar and Nepal in setting up and ensuring enactment of the internal, financial, procurement and administrative procedures, through technical support, staff training and field visits as necessary.
∎ Support the country Finance and Administration teams in the day to day programme related financial and accountancy activities and control the management of all procedures, including the accurate and timely payroll of project staff and partner fund disbursal.
∎ Support the preparation of collaboration agreements with consortium partner organisations and verify that the financial conditions of the agreement respects Tdh financial regulations;
∎ 2. Financial reporting
∎ Organize, compile necessary information and documentation and prepare the financial reports as per donor's financial requirements in an accurate and timely manner and respond to queries from the donor.
∎ Reconcile financial information from country offices and HQ, prepare and present quarterly financial analyses and forecasts to country offices and to the HQ programme team and discuss variances;
∎ 3. Audit and compliance
∎ Overview that accurate filing systems are maintained with records of financial and procurement transactions for audit purposes and future reference.
∎ Elaborates procedures for internal financial control and verifies their enactment.
∎ Oversee and support country offices and HQ to prepare documentation related to external audits, internal control and fraud reports.
∎ Build capacity of staff and partners in relevant donor compliance, rules and regulations and anti-fraud policies.
∎ 4. Cash transfer
∎ Support the development of financial systems related to the cash transfer component of the programme in Bangladesh, and monitor their implementation;
∎ 5. Others
∎ Undertake all other duties that may be determined by the country representatives, Head of Asia Zone and Head of Child Protection and that are compatible with the job.
∎ Maintain and ensure a culture of strict confidentiality - inter Tdh staff and between Tdh staff and non Tdh employees.

Additional Requirements:
∎ At least 7- 10 year(s) working experience with 5 years managerial role in Finance department. Proven track record in accountancy, financial monitoring and management in any national or international organizations.
∎ Additional Requirements:
∎ Proven experience and knowledge in donor compliance and grant management, especially FCDO (former DFID) grants;
∎ Proven experience of managing multi-country grants in a NGO context;
∎ Knowledge in general administration, PPR, Govt. Tax & VAT rules & regulation is required;
∎ Experience in coordinating with Government agencies is an advantage;
∎ Strong knowledge in setting up financial systems for grant management;
∎ Advance IT knowledge (hardware and software, Microsoft Office, Internet);
∎ Strong experience in financial Accountancy packages, knowledge of SAGA is highly desirable.
∎ Excellent analytical, planning, organization, and communication skills
∎ Excellent capacity to work independently and with short deadlines
∎ Excellent writing and speaking skills in English;
∎ Experience managing teams is an asset; and
∎ Training on accounts and financial management.
∎ As well as the following specific professional competencies:
∎ Result oriented
∎ Good at working in a team
∎ Good communication skill, both verbal and written communication
∎ Analyzing
∎ Work independently and with short deadlines
∎ Willingness to spend at least 20% of the job on field missions.
∎ Others:
∎ Accept new responsibilities as and when those are assigned by the line supervisor.
∎ The post holder is polite, respectful, honest, punctual (and respects deadlines), creative, pacifist, proactive, committed and - during office hours - non-political. S/he is in constant exchange with colleagues and supervisors, communicates problems and enriches discussions. S/he treats people of different religion, age, sex, and economic status appropriate and equally and actively ensures their wellbeing and raises his/her voice when required. S/he is willing to improve own capacities and is open for all topics Tdh is working on to actively contribute to a comprehensive programme implementation.
∎ S/he uses Tdh equipment, vehicles and premises, internet and electricity economically and responsibly. S/he positively represents Tdh to beneficiaries, stake holders and the general public.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 30 Apr 2021

Company Information:
∎ 19 Apr 2021
∎ Terre des hommes Foundation
∎ Business : Committed to Child Health and Child Relief

Category: NGO/Development