PS to Executive Director (Honorable)

Job Description

Title: PS to Executive Director (Honorable)

Company Name: Ambala Foundation

Vacancy: 1

Age: At most 35 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): IT Enabled Service, NGO, Development Agency, Micro-Credit, Radio

• Bachelor of Business Administration (BBA)

• Bachelor`s degree in Statistics / Accounting/Finance from IBA/ Dhaka University/ North South / BRAC/AIUB is highly appreciated.

• All first class in whole academic history is preferred but at least at SSC & HSC level is must.

• Honors’/Master’s from any discipline.

• BBA / MBA from any reputed UGC-approved institute with sound English knowledge of written & verbal.

• Any degree and certificate in Secretarial Science is preferable.

• 3 to 5 years
• The applicants should have experience in the following business area(s): IT Enabled Service, NGO, Development Agency, Micro-Credit, Radio

• Age At most 35 years

• The applicants should have experience in the following business area(s): NGO, IT Enabled Service, Micro-Credit, Radio, Development Agency

• Freshers are also encouraged to apply

• The applicants should have experience in the following area(s): Personal Secretary, Public Relation Officer.

• Freshers are also encouraged to apply.

• The applicants should have experience in the following area(s): Personal Secretary

• Must be smart, sincere/trustworthy, and have a pleasant personality.

• Possess excellent computer skills (MS Office, e-mail, Internet usage and virtual meeting platforms).

• Proactive, Innovative and capable to work under pressure.

• Being flexible and adaptable to handling unexpected changes or challenges.

• IELTS good score will get preference.

• Professional literacy in both Bangla and English typing in mandatory.

• The applicants should have experience in the following area(s): Personal Secretary , Public Relation Officer.

• Fresher’s are also encouraged to apply.

Job Context:

Ambala Foundation a non-profit and non-political organization which MRA License no: 00350-01308-00086, has been working in Bangladesh since 1994 with over one million people, their families and communities at the grass root to national level in the field of microfinance, human rights, governance, health, education, income generation, environment, women and children development, cross cultural communication etc. To achieve the organizational goal a dedicated and energetic Personal Secretary needed for honorable Executive Director.

Responsibilities:

• Assisting the honorable Executive Director in managing all daily affairs of office.

• Arrangements of foreign trips/VISA processing, all types of official/ business correspondence related to the Secretariat.

• Remind all agendas relating to any type of trip/visits, VIP guest arrival, meeting fixation/cancellation, document preparation/submission/delivery, mail communication to honorable Executive Director.

• Act as one stop service point with maintaining day to day secretarial activities.

• Drafting different types of Professional Note, Memo, Office Order, Office Circular etc in English and Bengali is mandatory.

• Handling phone calls, emails, and other forms of correspondence on behalf of the Honorable Executive Director with screening and prioritizing as necessary.

• Organize daily, weekly, and monthly schedule, including appointments, meetings, and events.

• Overseeing the driver, front desk, logistics, personal security and daily work schedule.

• Fixing appointments liaise with government/private/business organizations.

• Preparing meeting materials, taking notes during meetings, ensuring actions are carried out.

• Circulating meeting minutes and following up its progress in liaison with concerned officers.

• Maintaining a high level of confidentiality regarding sensitive information.

• Organizing and maintaining files, records, and databases.

• Providing personal assistance, including handling personal appointments, errands, and etc.

• Handling multiple tasks efficiently and effectively to ensure the smooth functioning of the office.

• Responsible for handling all travel arrangements (domestic and international) including hotel accommodation, airline reservations, office & site meeting venues with confirmation emails etc.

• 3 Festival Bonuses.

• Yearly Salary increment.