Personal Secretary to Managing Director (PS to MD)

Job Description

Title: Personal Secretary to Managing Director (PS to MD)

Company Name: QUINS INTERNATIONAL BD LTD

Vacancy: 2

Age: 18 to 35 years

Job Location: Dhaka (DOHS Mirpur, GULSHAN 2)

Salary: Negotiable

Experience:

• 2 to 6 years

• Bachelor/Honors
• Masters

• 2 to 6 years

• Age 18 to 35 years
• Only Female

Quins International BD Ltd is looking for a smart, confident, professional, and highly responsible Personal Secretary to the Managing Director. The selected candidate will work closely with the Managing Director and provide high-level administrative, coordination, communication, and confidential support.

The ideal candidate must be well-organized, presentable, proactive, capable of working under pressure, and able to handle responsibilities with professionalism and discretion.

Key Responsibilities

• Manage the Managing Director’s daily schedule, meetings, appointments, and official calendar

• Handle phone calls, emails, messages, and official correspondence professionally

• Prepare official letters, reports, meeting notes, presentations, and other documents

• Coordinate with internal departments, clients, business partners, and external stakeholders

• Arrange meetings, travel schedules, hotel bookings, transportation, and official programs

• Maintain confidential documents, files, agreements, and important records

• Follow up on assigned tasks and ensure timely completion

• Assist the Managing Director in day-to-day administrative and operational activities

• Receive and assist important guests, visitors, and business partners

• Maintain professional communication, office etiquette, and confidentiality at all times

Requirements

• Bachelor’s degree in any discipline from a reputed institution

• Female candidates only

• Excellent spoken and written communication skills in English and Bangla

• Smart, presentable, professional, and confident personality

• Ability to work under pressure and handle multiple priorities

• Strong sense of responsibility, confidentiality, discipline, and loyalty

• Excellent organizational, coordination, and follow-up skills

• Good knowledge of MS Word, Excel, PowerPoint, Email, and Internet browsing

• Must be punctual, proactive, detail-oriented, and quick to respond

• Ability to communicate professionally with local and international clients

Preferred Qualifications

• Previous experience as Personal Secretary, Personal Assistant or similar role will be an advantage

• Experience working with senior management or top-level executives will be preferred

• Candidates with good corporate etiquette and client-handling experience will get preference

Benefits

• Attractive salary package

• Lunch facility

• Professional corporate working environment

• Opportunity to work directly with top management

• Career growth opportunity based on performance

• Festival bonus and other benefits as per company policy