Personal Secretary to Director Madam

Job Description

Title: Personal Secretary to Director Madam

Company Name: Reputed Group of Company

Vacancy: 1

Age: at least 28 years

Location: Dhaka

Salary: Negotiable

Experience:
∎ 3 to 5 years
∎ The applicants should have experience in the following business area(s):Group of Companies

Published: 24 Feb 2025

Education:
∎ Bachelor/Honors

Requirements:

Additional Requirements:
∎ Age at least 28 years
∎ Candidate must have to be smart, energetic & dynamic.
∎ Can do work under pressure.
∎ Excellent report writing & presentation skills.
∎ Strong organizational & multitasking skills.
∎ Ability to manage time effectively & prioritize tasks.
∎ Excellent communication skills both in Bangla & English.
∎ Sound knowledge of MS Office
∎ Candidate must have to be smart, energetic & dynamic.
∎ Can do work under pressure.
∎ Excellent report writing & presentation skills.
∎ Strong organizational & multitasking skills.
∎ Ability to manage time effectively & prioritize tasks.
∎ Excellent communication skills both in Bangla & English.
∎ Sound knowledge of MS Office

Responsibilities & Context:
∎ Preparing various reports on business, presentations, and sales data analysis.
∎ Organize and manage the calendar, and schedule appointments, meetings, and events.
∎ Coordinate and prioritize appointments to ensure effective time management.
∎ Manage incoming and outgoing communications (calls, emails, letters, and memos).
∎ Draft and proofread correspondence, ensuring professionalism and accuracy.
∎ Liaise with internal and external stakeholders, ensuring timely responses and action items.
∎ Schedule and prepare for meetings, including organizing agendas, taking minutes, and following up on action items.
∎ Prepare meeting rooms and ensure that all necessary materials are ready.
∎ Maintain filing systems (both physical and electronic) for important documents and records.
∎ Organize confidential documents and ensure secure storage.
∎ Manage office supplies and ensure the workspace is well-organized and maintained.
∎ Address any issues that arise in the day-to-day schedule or operations.
∎ Act as a point of contact for resolving administrative challenges.
∎ Maintain confidentiality in all dealings and tasks, especially when handling sensitive information.
∎ Any other tasks assigned by Management.
∎ If you're looking for a role where you can continue to make an impression, take the next step at Reputed Group of Company where your contributions will always be valued. We are currently seeking an ambitious individual to join this team in the role of Personal Secretary to Director Madam.
∎ Key Responsibilities:
∎ Preparing various reports on business, presentations, and sales data analysis.
∎ Organize and manage the calendar, and schedule appointments, meetings, and events.
∎ Coordinate and prioritize appointments to ensure effective time management.
∎ Communication:
∎ Manage incoming and outgoing communications (calls, emails, letters, and memos).
∎ Draft and proofread correspondence, ensuring professionalism and accuracy.
∎ Liaise with internal and external stakeholders, ensuring timely responses and action items.
∎ Meeting Coordination:
∎ Schedule and prepare for meetings, including organizing agendas, taking minutes, and following up on action items.
∎ Prepare meeting rooms and ensure that all necessary materials are ready.
∎ Document and File Management:
∎ Maintain filing systems (both physical and electronic) for important documents and records.
∎ Organize confidential documents and ensure secure storage.
∎ Workplace Management:
∎ Manage office supplies and ensure the workspace is well-organized and maintained.
∎ Problem Solving:
∎ Address any issues that arise in the day-to-day schedule or operations.
∎ Act as a point of contact for resolving administrative challenges.
∎ Confidentiality:
∎ Maintain confidentiality in all dealings and tasks, especially when handling sensitive information.
∎ Any other tasks assigned by Management.

Skills & Expertise:

Compensation & Other Benefits:
∎ Mobile bill, Provident fund, Gratuity, Tour allowance
∎ Lunch Facilities: Partially Subsidize
∎ Salary Review: Yearly
∎ Festival Bonus: 2
∎ Pick & Drop facility Other benefits as per Company Policy.

Workplace:
∎ Work at office

Employment Status: Full Time

Gender:
∎ Only Female

Job Location: Dhaka

Company Information:
∎ Reputed Group of Company

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 27 Feb 2025

Category: Receptionist/PS