Office Support Staff (OSS)
Job Description
Title: Office Support Staff (OSS)
Company Name: UNIVERSITY OF SCIENCE AND TECHNOLOGY CHITTAGONG(USTC)
Vacancy: Not specific
Job Location: Chattogram
Employment Status: Full-time
Educational Requirements:
∎ Diploma degree with good academic records.
Job Context:
∎ An Office Support Staff (OSS) is responsible for clerical support of a general nature; provides independent office support assistance with emphasis on the full range of clerical duties including typing, data entry, filing, phone and front desk reception, bookkeeping, processing forms and maintaining supplies; may assist an Academic Program Officer (APO), Academic Program Coordinator, Teachers, Chairman/Head, Dean with specific tasks; may provide ongoing computer technology support/lab assistant support to the Computer Lab/other practical Labs/Classroom; does related work as required. Work requires a general knowledge of office machines and procedures, attention to detail, good organizational skills to give and receive information and coordinate with other staff, students and public. Physical strength and agility may be required to transport boxes of materials and supplies. Operates microcomputers and other office equipment.
∎ Applications are invited for the post of Office Support Staff (OSS) on prevailing terms and conditions:
Job Responsibilities:
∎ Carrying out the order of the respective Dean/Head /Chairman/faculties as well as superiors of the Department;
∎ Maintenance and cleanliness of the Department;
∎ Protecting the properties of the Faculty or Departments as well as University;
∎ Maintaining security system of the Department;
∎ Maintaining discipline in the Department;
∎ Repairing things, equipment, and materials in each Department through proper authority;
∎ Preparation of classroom with all audio/video facilities and classroom + lab records;
∎ Preparation of Lab with all equipment/facilities;
∎ Declaration and display of Academic Calendar + Class Routine of each Batch separately;
∎ Preservation of verified faculty record details from HR Department;
∎ Preservation of Academic Ordinance * Examination Rules of the respective Department;
∎ Collection of Class attendance: face-to-face + hardcopy and online screenshot records;
∎ Collection, documentation, and preservation of Lecture Plans of all Courses + provision of all test/quiz/midterm/final exam;
∎ Collection, documentation and preservation of Lecture Notes of all courses from the Course teachers;
∎ Maintaining student paid fee records and verified documents, Batch-wise, from Accounts Dept;
∎ Study tour/industrial visit/attachment;
∎ Coordinating all disciplinary matters through CA, Proctor, Head and Proctorial Body;
∎ Coordinating all leave of faculty and staff with Head, Registrar, HR Department;
∎ All matters related to salary/remuneration of faculties/staff;
∎ Execution of all other works assigned by the concerned authority time to time;
∎ Providing office support by answering phones, taking messages, filing, copying, ordering and providing general information to staff, students and the public;
∎ Attending meetings for the Department/Program and taking, preparing and distributing minutes;
∎ Attending Lab Classes in the Computer Labs/Practical Labs during Lab Classes in the Department;
∎ Greeting clients and visitors as needed;
∎ Updating paperwork, maintaining documents, and word processing;
∎ Helping organize and maintain office common areas;
∎ Performing general office clerk duties and errands;
∎ Coordinating events as necessary;
∎ Maintaining supply inventory;
∎ Maintaining office equipment as needed;
∎ Creating, maintaining, and entering information into databases
Additional Requirements:
∎ Age at least 18 years
∎ Vocational Training on CS/EE/IT with training on IT applications
∎ The incumbent should have fluent communication and writing skill, IT Knowledge.
∎ Equivalent combination of training and experience will be considered qualifying.
Salary: Negotiable
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 23 Jan 2023
Company Information:
∎ 25 Dec 2022
∎ UNIVERSITY OF SCIENCE AND TECHNOLOGY CHITTAGONG(USTC)
Category: Education/Training
: Submit an application along with the CV with photograph and attested copies of certificates in a single PDF file only by email ID: [email protected] within 23.01.2023. Shortlisted candidates will be informed.
Source: bdjobs.com
Deadline Expired on 23rd Jan 2023
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