MIS and Documentation Officer

Job Description

Title: MIS and Documentation Officer

Company Name: Mousumi

Vacancy: 01

Age: 25 to 35 years

Job Location: Anywhere in Bangladesh

Salary: Tk. 50000 - 50000 (Monthly)

Experience:

• 3 to 7 years
• The applicants should have experience in the following business area(s): NGO, Livestock, Micro-Credit

• Master of Social Science (MSS) in Development Studies
• Master of Social Science (MSS) in Statistics
• Master of Social Science (MSS) in Social Science

• 3 to 7 years
• The applicants should have experience in the following business area(s): NGO, Livestock, Micro-Credit

• Age 25 to 35 years

• The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.

• Candidate having relevant experience of working in donor-funded projects would be preferred.

• Experience of working in enterprise development related projects will be an added advantage.

Backgaund:

Mousumi is going to implement a sub-project titled ‘Adopting technologies and practices for resilient green growth in Fisheries sub-sector’ as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under Pisciculture sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and Mousumi.

Sub-project Objectives:

• To adopt resource efficient, cleaner production and good aquaculture practices

• To adopt climate resilient technologies for reducing vulnerabilities

• To increase technical knowledge and capacity of the MEs

• To promote proper waste management

• To increase fish production and produce diversified fish product

Sub-project Working Areas:

The sub-project will be implemented across the Atrai, Raninagor, Nagaon Sador, Mohadevpur and Patnitatla upazial of Naogaon districts.

Project Duration:

The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.   

Duties and Responsibilities:

The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:

Monitoring, Data Collection and Record Keeping:

• Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;

• Monitor the implementation of project-level activities by visiting the fields frequently;

• Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;

• Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;

• Proper archiving/preservation of collected data to meet the periodic data needs; 

 Data Verification, Entry and Cleaning:

• Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;

• Implement the real-time data collection using tab/mobile applications;

• Input verified data into relevant databases or software systems;

• Perform data cleaning to remove duplications, errors, or inconsistencies;

• Ensure that the integrity of data is maintained throughout the entry process;

 MIS Reporting and Documentation:

• Maintain organized and accessible records of all data and activities;

• Assist Project Manager to prepare monthly/quarterly/yearly project progress report;

• Document and inform the team members on the anticipated procedural challenges and changes regarding data management;

• Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;

• Capture key lessons, document best practices and case stories;

• Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.

 Others Responsibilities:

• Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;

• Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the Mousumi.