MIS and Documentation Officer

Job Description

Title: MIS and Documentation Officer

Company Name: Eco-Social Development Organization (ESDO)

Vacancy: 1

Age: at most 35 years

Location: Dinajpur (Birganj, Dinajpur Sadar) ...

Maximum Salary: Tk. 50000 (Monthly)

Experience:
∎ At most 3 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 9 Dec 2024

Education:
∎ The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.

Requirements:

Additional Requirements:
∎ Age at most 35 years
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
∎ A candidate having relevant experience working in donor-funded projects would be preferred.
∎ Experience working on enterprise development-related projects will be an added advantage.
∎ Strong technical knowledge in reporting through online-based management information system;
∎ Excellent competency in working with MS Office packages;
∎ Excellent competency in performing data collection using paperless technologies like Open Data Kits/Kobo Tool box;
∎ Strong analytical capacity using SPSS/STATA would be and added advantage;
∎ Good interpersonal and communication skills.
∎

Responsibilities & Context:
∎ ESDO was established in 1988 with the aim of supporting poor and marginalized people affected by the devastating flood and gradually moving towards achieving a broader vision of achieving sustainable, secured, and resilient livelihoods for these poor and marginalized people through improving their overall sustainable development. For the last more than three and a half decades of its development journey, ESDO has set an outstanding example of a sustainable development model for the underprivileged communities of Bangladesh. ESDO has been working in the country's primarily unserved and underserved locations, nurturing a community-focused participatory approach and people's ownership. Consequently, the ESDO's working area has already established an enabling environment. We have made notable achievements in livelihood improvement, food security and nutrition, education, women's empowerment, health, the promotion of children's rights, adolescent and youth engagement, and the rights of ethnic minorities. During this long span, we have adapted to the changing situation and provided the most time-bound effective services, especially to the poor and disadvantaged people. Considering the government's development policies, we are currently implementing a considerable number of projects and programs, including a microfinance program, through a community-focused and people-centered approach to accomplish the government's development agenda and the Sustainable Development Goals (SDGs) of the UN as a whole. One of the most dynamic organizations, ESDO, is expanding its development interventions across 408 upazilas under 53 districts of Bangladesh, thereby reaching over 15 million impoverished and vulnerable individuals.
∎ Eco-Social Development Organization (ESDO) is going to implement a sub-project titled “Promoting Resilient Green Growth in Rice Production & Processing” as a part of the “Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under the “Rice Mill” sub-sector. The project is jointly financed by the World Bank, the Palli Karma-Sahayak Foundation (PKSF), and Eco-Social Development Organization (ESDO).
∎ The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.
∎ ESDO is inviting applications from interested qualified candidates for the position.
∎ Sub-project Objectives
∎ To adopt resource efficient, cleaner and safe nutritious rice production and good farming practices.
∎ To adopt climate resilient technologies.
∎ To promote circular economy.
∎ To increase technical knowledge and capacity of the MEs.
∎ To assist entrepreneurs in expanding the market for rice mill products.
∎ Duties and Responsibilities
∎ The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:
∎ Monitoring, Data Collection and Record Keeping
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
∎ Monitor the implementation of project-level activities by visiting the fields frequently;
∎ onduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎ Data Verification, Entry and Cleaning
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
∎ Implement the real-time data collection using tab/mobile applications;
∎ Input verified data into relevant databases or software systems;
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ MIS Reporting and Documentation
∎ Maintain organized and accessible records of all data and activities;
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
∎ Capture key lessons, document best practices and case stories;
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎

Compensation & Other Benefits:
∎ Yearly 5% increment. Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per project policy.

Employment Status: Full Time

Job Location: Dinajpur (Birganj, Dinajpur Sadar), Thakurgaon (Baliadangi, Pirganj, Rani Sankail, Thakurgaon Sadar)

Read Before Apply:

ESDO does not tolerate any child & youth abuse. So, if you have any history of child & youth abuse in organization or personal life please abstains from apply here. After your selection or between the service periods if we found any misinformation, we will take legal action as per organization rules and county law.

ESDO does not tolerate any Safeguarding abuse. So if you have any history of gender abuse in organization or personal life please abstains from apply here. After your selection or between the service periods if we found any misinformation, we will take legal action as per organization rules and county law.

ESDO does not tolerate any kind of extremism/terrorism. So if you have any history of extremism/terrorism in organization or personal life please abstains from apply here. After your selection or between the service periods if we found any misinformation, we will take legal action as per organization rules and county law.

ESDO does not tolerate any corruption. So if you have any history of corruption in organization or personal life please abstains from apply here. After your selection or between the service periods if we found any misinformation, we will take legal action as per organization rules and county law.

ESDO has a Safeguarding & PSEAH policy to protect its employees and beneficiaries and any kind of discrimination, harassment, and abuse falls under ESDO “ZERO TOLERANCE” Policy. All employees are expected to abide by the PSEAH, Child Protection, Safeguarding, and Gender policy of ESDO.

Equal opportunity, promoting women & children rights is mandate of ESDO.

*Photograph must be enclosed with the resume.

Apply URL::

Apply Procedure:

Hard Copy:
∎ Interested candidates are requested to submit their resume with cover letter along with recent Passport size Photo, photocopy of all academic and experience certificates, NID card /Citizenship certificate, including two references. Applications should reach within 17/12/2024 by post or courier or hand to hand delivery to: Head of HR, ESDO, Collegepara (Gobindanagar), Thakurgaon-5100, Bangladesh or apply online through
∎ ESDO career portal: https://career.esdo.net.bd/
∎ Only shortlisted applicants will be contacted and called for an interview.
∎ Women are especially encouraged to apply.
∎

Company Information:
∎ Eco-Social Development Organization (ESDO)
∎ Collegepara (Gobindanagar), Thakurgaon-5100 Bangladesh

Address::
∎ Collegepara (Gobindanagar), Thakurgaon-5100 Bangladesh

Application Deadline: 17 Dec 2024

Category: NGO/Development