MIS and Documentation Officer

Job Description

Title: MIS and Documentation Officer

Company Name: BEDO

Vacancy: 1

Age: At most 45 years

Job Location: Bogura, Naogaon

Salary: Tk. 50000 (Monthly)

Experience:

Published: 2025-08-07

Application Deadline: 2025-08-17

Education:

• Bachelor/Honors
• Masters

• The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.

• Age At most 45 years

• The candidate should have a minimum of five (5) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.

• Candidate having relevant experience of working in donor-funded projects would be preferred.

• Experience of working in enterprise development related projects will be an added advantage.

• Strong technical knowledge in reporting through online-based management information system;

• Excellent competency in working with MS Office packages;

• Excellent competency in performing data collection using paperless technologies like Open Data Kits/Kobo Toolbox and other software tools.

• Strong analytical capacity using SPSS/STATA would be and added advantage;

• Good interpersonal and communication skills.

Background

BEDO is going to implement a sub-project titled ‘Promoting sustainable growth in the plastic Recycling sub-sector through RECP practices’ as part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ Project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under ‘Plastic Recycles’ sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF) and BEDO.

Reporting to: Project Manager

Duration

The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.

Sub-project Objectives

• Ensure proper resource utilization of MEs in an efficient way.

• Boost productivity with appropriate technology.

• Develop capacity of MEs for climate resilient sustainable business.

Responsibilities :

The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:

Monitoring, Data Collection and Record Keeping

• Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;

• Monitor the implementation of project-level activities by visiting the fields frequently;

• Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;

• Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;

• Proper archiving/preservation of collected data to meet the periodic data needs;

Data Verification, Entry and Cleaning

• Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;

• Implement the real-time data collection using tab/mobile applications;

• Input verified data into relevant databases or software systems;

• Perform data cleaning to remove duplications, errors, or inconsistencies;

• Ensure that the integrity of data is maintained throughout the entry process;

MIS Reporting and Documentation

• Maintain organized and accessible records of all data and activities;

• Assist Project Manager to prepare monthly/quarterly/yearly project progress report;

• Document and inform the team members on the anticipated procedural challenges and changes regarding data management;

• Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;

• Capture key lessons, document best practices and case stories;

• Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.

Other Responsibilities

• Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;

• Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the BEDO.

• Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization`s policy.

• Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.