Experience
- At least 5 years
- The applicants should have experience in the following business area(s): Group of Companies
Education
- Bachelor of Business Administration (BBA)
- Master of Business Administration (MBA)
Requirements
- At least 5 years
- The applicants should have experience in the following business area(s): Group of Companies
Skills Required
Responsibilities & Context
About the Role
A Reputed Group of Companies is seeking an experienced and result-oriented professional for the position of Manager / Assistant Manager – Admin to oversee and manage administrative operations across its business entities and associated concerns.
Key Responsibilities
1. Administrative Operations & Management
Oversee and manage day-to-day administrative operations across the Group and its associated business entities.
Develop, implement, and monitor administrative policies, procedures, and operational guidelines.
Ensure smooth coordination of administrative activities across different offices, departments, and business concerns.
Monitor administrative performance and identify opportunities to improve operational efficiency and cost-effectiveness.
Ensure timely resolution of administrative issues and provide necessary operational support to management.
2. Facilities & Office Management
Supervise overall office facilities, infrastructure, maintenance, housekeeping, and workplace management.
Ensure proper maintenance of office premises, utilities, equipment, furniture, and other facilities.
Coordinate office space planning, seating arrangements, relocation, renovation, and expansion requirements.
Ensure a safe, organized, and productive working environment across all assigned locations.
Monitor security arrangements, access control, fire safety, and other workplace safety measures.
Oversee logistics arrangements for corporate meetings, events, training sessions, and other organizational activities.
3. Procurement & Vendor Management
Oversee administrative procurement activities, including office supplies, furniture, equipment, and other operational requirements.
Identify, evaluate, negotiate, and manage vendors and service providers to ensure quality services at competitive costs.
Develop and maintain an approved vendor database and procurement documentation.
Monitor purchase requests, quotations, purchase orders, delivery schedules, and payment coordination.
Ensure transparency, cost optimization, and adherence to organizational procurement policies.
4. Asset & Inventory Management
Oversee the procurement, allocation, tracking, maintenance, and disposal of organizational assets.
Maintain accurate records of office equipment, furniture, IT assets, and other organizational properties.
Conduct periodic physical verification and reconciliation of assets and inventories.
Establish effective asset management and inventory control procedures.
Ensure proper documentation of asset handovers, transfers, and disposals.
5. Budgeting, Reporting & Cost Control
Prepare and monitor administrative budgets, operational expenses, and periodic expenditure reports.
Identify opportunities for cost reduction without compromising operational quality.
Monitor administrative expenses against approved budgets and ensure appropriate utilization of resources.
Prepare periodic administrative reports, vendor performance summaries, and operational updates for management.
6. Team Leadership & Stakeholder Coordination
Lead, supervise, and evaluate the performance of administrative personnel and support staff.
Assign responsibilities, monitor deliverables, and ensure accountability within the administrative team.
Coordinate closely with HR, Finance, IT, Operations, and other departments to ensure seamless business operations.
Provide administrative support to senior management and facilitate the execution of management decisions across the Group.
Coordinate with relevant government offices, utility providers, landlords, service providers, and other external stakeholders.
Ensure timely renewal and maintenance of administrative licenses, permits, registrations, and relevant supporting documents.
Maintain proper administrative records, agreements, tenancy documents, insurance papers, and other official correspondence.
Support management in addressing administrative matters involving external authorities and institutions.