Manager - HR Admin And Compliance

Job Description

Title: Manager - HR Admin And Compliance

Company Name: ATR HOLDINGS

Vacancy: 1

Age: At least 35 years

Job Location: Chattogram

Salary: Tk. 30000 - 40000 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): Real Estate, Developer, Trading or Export/Import

• Bachelor/Honors

• At least 5 years
• The applicants should have experience in the following business area(s): Real Estate, Developer, Trading or Export/Import

• Age At least 35 years
• Only Male

1. Overall Office Management & Administration

• Oversee and manage the overall day-to-day office operations to ensure smooth, efficient, and disciplined business activities.

• Supervise and coordinate the activities of different departments to ensure that all employees perform their assigned duties effectively and within established timelines.

• Monitor employee attendance, punctuality, discipline, workplace conduct, and compliance with company policies and procedures.

• Ensure proper utilization of company resources, office facilities, equipment, and administrative support services.

• Develop, implement, and improve administrative policies, procedures, and internal control systems to enhance operational efficiency.

• Identify operational challenges and take timely corrective actions to maintain an organized and productive work environment.

2. HRM & Employee Management

• Manage the overall Human Resource Management (HRM) functions, including manpower planning, recruitment, selection, onboarding, employee documentation, and personnel administration.

• Monitor employee performance, attendance, leave management, workplace discipline, and compliance with company rules and regulations.

• Ensure that employees understand their job responsibilities, performance expectations, reporting lines, and organizational objectives.

• Coordinate with department heads and employees to resolve workplace issues, improve communication, and maintain a professional working environment.

• Support performance appraisal, employee evaluation, training, development, and other HR initiatives to improve workforce productivity.

• Maintain accurate and confidential employee records, HR documents, appointment letters, and other personnel-related information.

• Assist management in developing HR policies, organizational structures, job descriptions, and performance monitoring systems.

3. Departmental Monitoring & Work Follow-up

• Regularly follow up on the tasks, assignments, targets, and commitments of all departments and employees to ensure timely completion.

• Monitor the progress of work assigned by the Chairman, Managing Director, Directors, and other members of higher management.

• Coordinate with department heads and responsible employees to collect work updates, identify delays, and ensure that pending tasks are completed within deadlines.

• Maintain a systematic task-tracking and follow-up process for important assignments, management decisions, meetings, and departmental activities.

• Review daily, weekly, and monthly work progress and prepare status reports highlighting completed tasks, pending activities, challenges, and required actions.

• Ensure effective communication and coordination among departments to minimize operational delays and improve overall organizational performance.

• Escalate significant delays, operational problems, compliance issues, and performance concerns to higher management with appropriate recommendations.

• Follow up on management instructions and ensure proper implementation by the concerned departments and employees.

4. VAT, TAX & Regulatory Compliance

• Supervise and coordinate the company's VAT, Tax, and related compliance activities in accordance with applicable laws, rules, and regulations.

• Ensure timely preparation, submission, and maintenance of VAT returns, tax returns, statements, challans, certificates, and other statutory documents, as applicable.

• Coordinate with the company's Finance and Accounts team, VAT and Tax consultants, relevant authorities, and other stakeholders regarding compliance matters.

• Maintain proper records of VAT and Tax documents, payment challans, invoices, withholding tax records, and supporting documents.

• Monitor statutory deadlines and ensure timely completion of applicable VAT, Tax, and other regulatory obligations.

• Assist in handling VAT and Tax assessments, audits, inspections, notices, and other compliance-related matters.

• Identify potential compliance risks and coordinate with relevant professionals to resolve issues and minimize legal and financial exposure.

• Keep management informed about important regulatory changes, compliance requirements, and potential risks affecting the company.

5. Commercial, Banking & Financial Coordination

• Coordinate with banks, financial institutions, government offices, regulatory authorities, and other external stakeholders as required for company operations.

• Follow up on company-to-bank activities, banking documentation, financial transactions, and other assigned banking-related matters.

• Coordinate with the Finance and Accounts Department regarding payments, bills, expenses, documentation, and financial reporting.

• Monitor administrative expenses and support management in maintaining cost control and efficient use of company resources.

• Ensure proper documentation, record-keeping, and follow-up of commercial and administrative transactions.

• Maintain professional relationships with banks, vendors, service providers, consultants, and other business stakeholders.

6. Business Operations & Organizational Development

• Work closely with higher management to improve operational efficiency, strengthen internal coordination, and support the company's overall business objectives.

• Identify opportunities to improve existing administrative systems, employee productivity, workflow management, and departmental performance.

• Develop practical recommendations to reduce unnecessary costs, improve resource utilization, and streamline business processes.

• Support management in implementing business strategies, organizational policies, and operational improvement initiatives.

• Take ownership of assigned responsibilities and ensure that problems are addressed proactively rather than waiting for repeated instructions.

7. Decision-Making & Problem-Solving

• Make timely, practical, and appropriate decisions within the scope of assigned authority and company policies.

• Identify operational problems, analyze their causes, and recommend effective solutions to management.

• Handle employee-related issues, administrative challenges, and interdepartmental coordination problems professionally.

• Take prompt action on urgent matters while keeping higher management informed of significant developments.

• Maintain a solution-oriented approach and ensure that important issues receive appropriate attention and follow-up.

8. Reporting to Higher Management

• Report directly to higher management regarding office operations, employee performance, administrative matters, compliance status, and departmental progress.

• Prepare and submit regular daily, weekly, and monthly reports on operational activities, pending tasks, employee attendance, administrative expenses, and other assigned matters.

• Provide timely updates on the implementation of management decisions, important assignments, and departmental targets.

• Highlight significant operational issues, compliance risks, delays, and areas requiring management intervention.

• Present practical recommendations and action plans to improve organizational efficiency, employee accountability, and overall business performance.

• Maintain accurate records of management decisions, meeting minutes, official correspondence, and follow-up actions, as required.

9. Leadership, Team Management & Accountability

• Lead, supervise, and motivate employees to ensure discipline, accountability, teamwork, and achievement of organizational objectives.

• Establish clear work priorities and ensure that employees and departments remain focused on their assigned responsibilities.

• Promote a culture of punctuality, professionalism, transparency, responsibility, and performance-driven work.

• Ensure that employees complete assigned tasks within deadlines and provide timely updates on their progress.

• Address performance gaps, communication issues, and workplace conflicts through appropriate follow-up and coordination.

• Set a positive example through professional conduct, effective communication, responsible decision-making, and strong leadership.

• Perform any other relevant duties assigned by higher management in the interest of the company.