Human Resource and Administration Manager
Job Description
Title: Human Resource and Administration Manager
Company Name: Green Hill Rangamati
Vacancy: 1
Job Location: Cox's Bazar
Employment Status: Full-time
Educational Requirements:
∎ Master of Business Administration (MBA) in Human Resource Management
∎ Minimum Post Graduation/ MBA in HRM
Experience Requirements:
∎ 5 to 6 year(s)
Job Responsibilities:
∎ Primary Responsibilities
∎ Under the guidance of the CD, Human Resource (HR) & Administration (Admin) Manager will lead and direct the routine functions of the HR Unit, including recruitment, separation, coordinating induction, training, performance management & development of staff, administering pay, benefits, and leave, and enforcing GH/CPIs related policies and practices (e.g., HR Policy, Code of Conduct, Safeguarding Policies).
∎ Oversee the Administrative, Logistic and Procurement related activities through direct supervising the Admin Officer and Procurement & Logistics Officer under the direct supervision of the CD.
∎ HR Responsibilities
∎ Oversee all staff engagement for the GH/CPI CXB office and manage the new hire orientation and exit process.
∎ Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview panels, participate in interviewing candidates and ensure that proper documentation is recorded.
∎ Work strategically and collaboratively with all teams (operations & programs) to develop full-cycle recruitment plans, ensure oversight and capacity building in all functional HR areas including recruitment, contracting, on-boarding, compensation, benefits, performance management, development and succession planning, separations etc.
∎ Ensure the staff hiring process is conducted transparently, timely, and efficiently in compliance with GH/CPI policies and National Labor Law.
∎ Maintain and regularly update stagg HR Directory and phone tree with the necessary staff details.
∎ Provides support related to developing and updating job descriptions in consultation with respective line managers and department heads.
∎ Provides support to identify competency gaps/needs and develop staff skills and capabilities.
∎ Monitor employee performance and coordinate with relevant staff to ensure employee performance evaluations are carried out on time and communicated to the respective staff.
∎ Ensure timely and efficient payroll preparation
∎ Ensure proper tracking of leave
∎ Review compensation and benefits packages at regular intervals
∎ Support with salary scale assessments on an annual basis to ensure GH/CPI salary package is fair, consistent, and competitive
∎ Ensure timely processing of new contracts and contract extension for staff and consultants as well as staff transfer, promotions, and other status changes
∎ Manage processes related to disciplinary actions, staff separation, and termination
∎ Prompt response and support to all HR queries and requests from the employees
∎ Ensure that employee files are auditable in real-time as per organizational and relevant donors' requirements
∎ Assist in team-building practices and activities to promote team-work and cultural organizational behavior to create a good working environment
∎ Develop training and development plan in coordination with respective managers and SMT
∎ Facilitate the process of development, regular review, contextualisation and roll-out of HR and employment policies and procedures as well as annual review of employee handbook according to local labour laws
∎ Develop draft policies and SOPs for HR/ Logistics/ Administration for CD finalization and approval
∎ In consultation with the Program Leads, assist in the development of the Human Resource Plan, including staff recruitment plan in an efficient and timely manner
∎ Ensure consistent implementation of HR and Administration Policies and Procedures across the organization
∎ Monitor staff compensation - ensuring internal equity & compliance and benefits
∎ Facilitate job analysis and annual objective setting for the staff closely working with the department heads. Review employee final payments for accuracy and compliance with GH/ CPI policies and labour laws
∎ Assist Country Director on appropriate staffing levels and HR budget preparation.
∎ Evaluate the need for employee training and development and make recommendations
∎ Oversee the coordination and implementation of annual performance reviews
∎ Work with senior management to resolve employee relations issues pragmatically
∎ Manage MIS and Analytics regarding payroll and employee benefits with standardization of reports for better decision making of SMT
∎ Administration and Logistics
∎ Develop inventory systems for office and field logistics.
∎ Management of vehicles, vehicle passes, random inspections
∎ Management of all contracts/ deeds/ vendors/ etc
∎ Ensure proper documentation for all administrative and procurement-related work, including but not limited to office deed, price quotations, and TORs, and all operational contracts
∎ Assist in development, regular review, contextualisation and roll-out of local Administration Policies and Guidelines
∎ Lead and oversee the rapid scale of procurement activities including the identification of local and national sourcing/vendor options
∎ Provide oversight and direction to inventory and store management across multiple projects, including in kind donation items, purchased items and managing contingency stocks
∎ Provide oversight and development of fleet management and vehicle operations for emergency response
∎ Ensure smooth running of all administrative functions
∎ Supervision support to the Administrative Officer, whose responsibilities for facility management (e.g., security), managing support staff, managing hotel reservations, venue reservation for training and meetings, and communicating with the related government and non-government agencies
∎ Supervise and manage all travel and hotel arrangements for national and international staff/ volunteers, including visas and work permits as applicable
Additional Requirements:
∎ Minimum 5-6 years of similar experience in HR & Admin operations
∎ Strong organizational skills, able to multitask
∎ Proven staff management and team building skills
∎ Self-motivated with a positive and professional approach to management
∎ Fluent in written and spoken English and report writing skills
∎ Excellent software skills for MS Word, Excel, Power point
∎ Ability to work independently in a rapidly changing professional environment
Salary: Tk. 90000 - 100000 (Monthly)
Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 8 May 2021
Company Information:
∎ 20 Apr 2021
∎ Green Hill Rangamati
∎ Address : Green Hill, Indrani House, Champaknagar, Rangamati
∎ Web : www.greenhill-bd.org
Category: NGO/Development
:
Deadline Expired on 8th May 2021
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