Finance & Procurement Officer

Job Description

Title: Finance & Procurement Officer

Company Name: The Earth

Vacancy: 1

Age: 28 to 40 years

Job Location: Dhaka

Salary: Tk. 50000 - 70000 (Monthly)

Experience:

• 4 to 8 years

• 4 to 8 years

• Age 28 to 40 years

• Education: Bachelor of Business Administration (BBA) in Finance, Accounting, or a related discipline.

• Experience: Minimum of 4(+) years of professional experience in finance, accounting, and procurement, preferably within the NGO/non-profit sector.

• Additional Requirements:

  • Strong practical knowledge of procurement processes and documentation in an NGO context is essential.

  • Mandatory: strong knowledge of the procedures and regulations of VAT & TAX in Bangladesh.Proficiency in financial software and Microsoft Office Suite (especially Excel).

  • Excellent analytical, problem-solving, and attention-to-detail skills.

  • Proficient communication (written and verbal) and interpersonal skills.

  • Ability to work independently, manage multiple priorities, and work flexible hours if required.

The Earth, a national youth-led Non-Profit Organization dedicated to empowering communities, is seeking a motivated and detail-oriented Finance & Procurement Officer to manage the daily financial and procurement operations of its Dhaka Head Office. This role is crucial for ensuring regulatory compliance, maintaining fiscal accuracy, and facilitating efficient administrative processes, particularly in purchasing goods and services.

Finance Management

• Daily Financial Operations: Process and record all daily financial transactions, including ensuring proper coding of expenditures and revenues.

• Cash and Banking: Monitor and manage daily cash flow, petty cash, and reconcile bank accounts promptly and accurately.

• Reporting: Assist in the preparation of monthly, quarterly, and annual financial reports, budgets, and forecasts.

• Compliance: Ensure strict adherence to internal financial policies, procedures, and external regulations, specifically in relation to VAT & TAX processing and documentation.

• Audits: Support the coordination of internal and external audits by preparing necessary financial documentation and addressing minor queries.

• Accounts Payable/Receivable: Oversee the accounts payable and receivable functions, ensuring timely payment to vendors and collection of due amounts.

Procurement & Administration

• Procurement Execution: Manage the end-to-end procurement cycle for the Dhaka office, including receiving procurement requests, drafting tender documents, evaluating bids, and preparing purchase orders.

• Vendor Management: Maintain and update a comprehensive vendor database; manage relationships, and assist in negotiating contracts to ensure cost-effectiveness and quality.

• Inventory Control: Oversee the inventory management system for office supplies, assets, and project materials located at the Dhaka office.

• Administrative Support: Support general administrative functions, including facilities management and ensuring an organized and efficient office environment.

• Policy Implementation: Assist in the implementation and development of administrative policies and procedures to improve operational efficiency.