Finance And Admin Officer

Job Description

Title: Finance And Admin Officer

Company Name: Breaking the Silence (BTS)

Vacancy: 1

Age: At most 45 years

Job Location: Cox`s Bazar (Ukhia)

Salary: Tk. 52800 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): College, NGO

• Master`s in Accounting or other relevant discipline.

• At least 5 years
• The applicants should have experience in the following business area(s): College, NGO

• Age At most 45 years

Age : Age limit Maximum 45 years

Experience Requirements:

• Working Experience: Must have at least 5 years experience in the relevant Field.

• Applicants should have experience in the National NGO.

• Experienced women are encouraged to apply.

• Work experience in Cox’s Bazar regarding child protection system and community development at host community/Rohingya community will give priority in selection process

Additional Requirements

• Fluency in written and spoken English.

• Previous experience conducting field data collection with humanitarian or development organizations is desirable

• Strong organizational skills

• Strong interpersonal skills and ability to effectively communicate with both field teams, local authorities, and local communities

• Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently.

• Positive attitude and a willingness to learn

• Comfortable working in refugee camp settings and spending majority of time in the field. Comfortable working in a cross-cultural environment

• Must have computer skills in MS Word, Excel, PowerPoint.

Breaking the Silence is a non-profit, voluntary organization registered with the Department of Social Services (Registration No. 05037, Date: 17 September 2000) and NGOAB (Registration No. 1642, Date: 20 May 2001). The organization works to establish child rights, prevent child abuse and child sexual abuse, prevent child marriage, accelerate child-friendly good governance, improve the quality of education at the primary and pre-primary level, prevent violence against women, empowering children and women. The organization is going to implement a project named ‘Responsive Emeregency Assistance for Communities in Humanitarian Crisis (REACH) under the Funding support from the United Nations for the Coordination of Humanitarian response (UNOCHA) and Technical Supported by IRC. The project focuses on Through its Child Protection and Protection and Rule of Law (PRoL) program, IRC delivers integrated protection interventions in targeted camps. These include structured curricula such as Psychosocial Support (PSS) and Safe Healing and Learning Spaces (SAFE), community-based child protection programming, adolescent programming, individual protection case management, Individual Protection Assistance (IPA), Cash for Protection, and wider community-based protection activities.. BTS is going to recruit a ‘Finance and Admin Officer’ for the mentioned project and the position’s desk office at Ukhiya in Cox’s Bazar District.

Project Name : Responsive Emeregency Assistance for Communities in Humanitarian Crisis (REACH)

Job Location : Ukhiya Project Office in Cox’s Bazar District

Job Description / Responsibilities:

• Books of Accounts & Reporting:

• a) Check and ensure all voucher and finance documentations are made available on demand.

• b) Maintain up-to-date books of account, data entry and preserve all kinds subsidiary registers.

• c) Ensure all receipts and follow up of settlements of advances and evidences.

• d) Ensure all payments are charged into approved budget line.

• e) Assist to prepare monthly or quarterly fund request, financial report and relevant documents are prepared in time.

• f) Maintain all kinds of banking transactions and associated tasks including bank reconciliation.

• g) Handling petty cash, filing of all vouchers.

• Prepare Periodic Report and Budget Follow-up:

• a) Prepare monthly and quarterly budget variance analysis reports.

• b) Prepare and revise annual budget as per need.

• c) Ensured the expenditure are incurred and booked in accounts respective budget line, follow up and report to Project Coordinator.

• d) Review the budget variance (under/Overspent) in the Budget line item.

• Administrative:

• a) Introduce, execute and support organization’s administrative rules & procedures.

• b) Preserve and update of personnel files and related documents and support to HR Department as and when required.

• c) Ensure logistics and materials as per program/admin requirements.

• d) Ensure mechanisms and direct support to staff for workable office environments.

• e) Review the expenditure of project office operation.

• Program support and Documentation:

• a) Conduct routine and periodic field visit to examine the financial documents verification, provide feedback and support to financial dealings at major events.

• b) Ensure delivery of classified financial data to program and Line Manger.

• c) Follow up day to day expenses/financial operation and advice to improving the lack and internal control system.

• d) Preserve and maintain filing of all-important financial documents, legal documents, staff financial contract, MOU, third party contract, financial information served to GO body, donor agreements, approved plan & budget, project proposal, bank information and audit reports.

• e) Maintain liaison with head office administration, finance and human resource departments.

• Compliance:

• a) Ensure scrutiny of budget request/bills/payment requests and availability of budget.

• b) Ensure that all policies and procedures are in compliance with donor and funding source policies, procedures, agreement clauses, along with organization’s financial policies.

• c) Contribute opinion in improving internal control systems, financial discipline, transparency and accountability.

• d) Maintain current knowledge of government requirements and ensure compliance with tax regulations and other legal regulations.

• e) Review financial monitoring report and follow up the compliance.

• Fixed Asset Management:

• a) Ensure inventory and identification of fixed assets at office and expatriate location maintaining liaison with relevant department of Head office.

• b) Reviews periodically inventory/stock management.

• Assistance to Internal Financial Monitoring Team and Auditors:

• a) Ensure all financial documentations are made available on demand of organizational financial monitoring team and external auditors.

• b) Response to audit queries and observation in consultation with Finance Head of the organization.

• c) Support to organization in executing and follow up audit recommendations.

• Requirement of Donor:

• a) Prepare the financial reports / statements maintaining the reporting schedule and provide other need-based financial statement as per requirement of donor through consultation with organization’s Finance Head.

• b) Ensure the reimbursements are adjusted with proper account

• c) Coordinating with the donor officials relating to financial matters.

• d) Facilitate Tax & VAT deduction process: I) Ensure timely and properly deduction of vendor tax, VAT and personal tax, and deposit of taxes timely and preserve the all-relevant documents, II) Information update on tax and VAT deduction process.

• Accountability, Safeguarding and PSEA: Finance & Admin Officer will ensure accountability, Child Safeguarding and PSEA, donor compliance issues for the REACH project. Finance & Admin Officer is responsible for ensuring that safeguarding standards are fully integrated and implemented across all project activities, providing oversight, guidance, and accountability to uphold protection and child protection principles.

• Others: a) Attend different project meetings and finance related meeting of Development partner b) Attend capacity building training, orientation and events, c) Specific tasks assigned by organization’s Finance department d) Coordinate and cooperate with project staff and finance department for smooth project financial operation e) Any other assignments of organization management.

Employment Status: Full-time

Tenure of Services Contract: 3 (Three) Months probation period. After successful completion of the probation period, based on the performance of the staff and recommendation from the supervisor, the post may be continued till the project’s lifetime.

• Gross: Taka 52,800.00 (Fifty Two Thousand Eight Hundred only ) Per Month

• 2 days weekend

• Bonus (One month equivalent salary)

• After confirmation the job, 5% salary deduction from Basic salary for depositing BTS Staff welfare fund.

• Office time, Annual Leave, Increment & other facilities will be applicable as per ‘Recruitment and Human Resource Management Policy’ of Breaking the Silence.