Job Description

Title: Finance and Admin Officer

Company Name: Action for Social Development (ASD)

Vacancy: 1

Location: Cox's Bazar

Minimum Salary: Tk. 35000 (Monthly)

Experience:
∎ At least 5 years

Published: 11 Jun 2024

Education:
∎ Master’s in Accounting/Finance from a reputed institution.
∎ Master’s in Accounting/Finance from a reputed institution.

Requirements:

Additional Requirements:
∎ Position requires at least five years of experience in a similar type of position;
∎ Should have the capacity in motivational and communication skills at the local level;
∎ Working experience in financial management with any development organization;
∎ Computer proficiency in Microsoft Word, Excel, and PowerPoint. Ability to operate Accounting Software;
∎ Ability to prepare Financial Reports and linking with programs implemented;
∎ Ability to prepare document reports in both English and Bangla;
∎ Cultural sensitivity and ability to respect and work well with people from different backgrounds and disciplines;
∎ Willingness to stay and operate projects at remote areas;
∎ Physically and mentally sound with good health, smart, energetic, ability to work in all situations and environment.
∎ Ability to work in a team with good interpersonal skills.
∎ Candidate should have a learning attitude, good behavior, and a proactive attitude.
∎ Ability to prioritize activities to act and decide promptly.
∎ Pro-active and participatory decision-making and problem-solving.
∎ Ability to communicate with people from different cultures and backgrounds.
∎ Good interpersonal and team working skills.
∎ Position requires at least five years of experience in a similar type of position;
∎ Should have the capacity in motivational and communication skills at the local level;
∎ Working experience in financial management with any development organization;
∎ Computer proficiency in Microsoft Word, Excel, and PowerPoint. Ability to operate Accounting Software;
∎ Ability to prepare Financial Reports and linking with programs implemented;
∎ Ability to prepare document reports in both English and Bangla;
∎ Cultural sensitivity and ability to respect and work well with people from different backgrounds and disciplines;
∎ Willingness to stay and operate projects at remote areas;
∎ Physically and mentally sound with good health, smart, energetic, ability to work in all situations and environment.
∎ Required Core Competencies:
∎ Ability to work in a team with good interpersonal skills.
∎ Candidate should have a learning attitude, good behavior, and a proactive attitude.
∎ Ability to prioritize activities to act and decide promptly.
∎ Pro-active and participatory decision-making and problem-solving.
∎ Ability to communicate with people from different cultures and backgrounds.
∎ Good interpersonal and team working skills.

Responsibilities & Context:
∎ Manage accounts & finance of the project.
∎ Coordinate and liaison with Project Staff and external authorities.
∎ Establish compliance with administrative systems of the lead organization and ensure discipline.
∎ Process all requisitions for project activities and ensure timely dispatch of logistics and supplies
∎ Arrange all procurements as per the requirement and the budget provision.
∎ Prepare and submit accurate financial reports monthly/quarterly following the donor template within the deadline;
∎ Prepare a three-monthly budget forecast, with quarterly and monthly budget break-down, for projects.
∎ Prepare and submit monthly financial requisition to project management in alignment with approved project budgets.
∎ Implement and monitor budgetary control activities.
∎ Develop monthly variance report of the budgeted and actual expenses showing the reasons for variance.
∎ Flag low burn rate against a line item or anticipated over-expenditure.
∎ Work closely with the project team to develop project budgets and ensure the appropriateness of budget figures.
∎ Prepare daily receipts payment vouchers journal vouchers of project-related expenses.
∎ Maintaining Cash book, bank book, General ledger, subsidiary ledger(S), and other required register(s).
∎ Ensure that VAT and Tax are deducted, Deposited, and documented as per Government Rules.
∎ Prepare the monthly bank reconciliation statement(s).
∎ Maintain the fixed assets register both for assets & stores of the project.
∎ Ensure all financial reports and budgets are accurate.
∎ Perform periodic checks and verify different finance and accounts-related reports, documents, and compliance requirements.
∎ Develop financial statements for NGO Affairs Bureau and local administration.
∎ Arrange Monthly/weekly Coordination meetings, workshops, campaigns, and other events with Project Manager.
∎ Perform other duties as and when necessary and assigned by the management.
∎ About ASD: Action for Social Development (ASD) is a non-government, non-profit, and non-political development organization (duly registered with the Dept. of Social Service and NGO Affairs Bureau, Government of Bangladesh) established in 1988. The objective of ASD is to facilitate support for the poor, create solidarity among themselves, and build their capacities and bargaining power for realizing their rights and needs to improve their quality of life. ASD has the unique experience of implementing 75 projects in both urban and rural areas on climate change, emergency response, child rights & child protection, etc.
∎ ASD is now accepting applications from suitable, experienced, and interested candidates, for the following job vacancies, to work in a counter-trafficking-focused project implemented by Winrock International and supported by the Embassy of Switzerland in Bangladesh. Ashshash: For Men and Women Who Have Escapes Trafficking (Phase II) is implemented across some of the most trafficking-prone areas in Bangladesh, including Cox’s Bazar.
∎ Project Background: The main objective of the project is to ensure that “women and men who have escaped trafficking will restore their dignity and wellbeing and become self-sufficient”. The survivors will be provided psychosocial counseling support along with other social services and facilitated opportunities for skills-devolvement and entrepreneurship training. Subsequently, they will be placed in wage-based and or self-employment opportunities for sustained social and economic reintegration into households, societies, and workplaces. Furthermore, Ashshash will reach people across the working areas either directly or indirectly, through various awareness-raising activities on factors that fuel the vulnerabilities of people toward human trafficking, and to ensure its prevention. The four-year-long second phase of Ashshash will provide comprehensive and personalized packages of social and economic services to human trafficking survivors, and work to raise mass awareness on the issue.
∎ Project Title: Ashshash for Men and Women Who Have Escaped Trafficking
∎ Project Duration: June 2024 - August 2026
∎ Job Category: Project Staff
∎ Position Summary:
∎ The Finance and Admin Officer will work under the direct oversight of the Project Coordinator of the Ashshash for Men and Women Who Have Escaped Trafficking (Phase–II) Project. She /He will work to manage all types of accounts and financial activities of the project activities and provide financial analysis to the management teams for early decision-making. She /He will be responsible for keeping all administrative papers and documents in line with standard accepted best practices. In addition, She/He will assist the Project Coordinator and Program Officer in implementing project activities successfully. The Finance and Admin Officer must ensure compliance with Winrock International’s ‘Code of Conduct’ and ‘Do No Harm Policy’, whilst maintaining privacy and confidentiality of information respective to each survivor.
∎ Job Responsibilities
∎ Manage accounts & finance of the project.
∎ Coordinate and liaison with Project Staff and external authorities.
∎ Establish compliance with administrative systems of the lead organization and ensure discipline.
∎ Process all requisitions for project activities and ensure timely dispatch of logistics and supplies
∎ Arrange all procurements as per the requirement and the budget provision.
∎ Prepare and submit accurate financial reports monthly/quarterly following the donor template within the deadline;
∎ Prepare a three-monthly budget forecast, with quarterly and monthly budget break-down, for projects.
∎ Prepare and submit monthly financial requisition to project management in alignment with approved project budgets.
∎ Implement and monitor budgetary control activities.
∎ Develop monthly variance report of the budgeted and actual expenses showing the reasons for variance.
∎ Flag low burn rate against a line item or anticipated over-expenditure.
∎ Work closely with the project team to develop project budgets and ensure the appropriateness of budget figures.
∎ Prepare daily receipts payment vouchers journal vouchers of project-related expenses.
∎ Maintaining Cash book, bank book, General ledger, subsidiary ledger(S), and other required register(s).
∎ Ensure that VAT and Tax are deducted, Deposited, and documented as per Government Rules.
∎ Prepare the monthly bank reconciliation statement(s).
∎ Maintain the fixed assets register both for assets & stores of the project.
∎ Ensure all financial reports and budgets are accurate.
∎ Perform periodic checks and verify different finance and accounts-related reports, documents, and compliance requirements.
∎ Develop financial statements for NGO Affairs Bureau and local administration.
∎ Arrange Monthly/weekly Coordination meetings, workshops, campaigns, and other events with Project Manager.
∎ Perform other duties as and when necessary and assigned by the management.

Skills & Expertise:

Employment Status: Full Time

Job Location: Cox's Bazar

Read Before Apply:

• Only short-listed candidates will be called for an interview.

• ASD is committed to upholding child rights & child safeguarding and never tolerates child abuser

• ASD strictly applies a '0' (Zero) tolerance policy for Gender and child abuse, sexual exploitation, abuse, and harassment. So, anyone involved in any kind of abuse, sexual exploitation, or harassment is strongly advised not to apply.

• Any candidate who gets involved with any terrorist activities, radicalized & extremist movements, or any act of violence is forbidden to apply.

• ASD and Winrock International management can take any decision regarding the appointment without clarification of any notice to others.

Apply Procedure:

Hard Copy:
∎ Interested candidates meeting the above requirements are requested to apply with a complete CV and a cover letter including names of two references with their address and telephone no, recent passport-size photo, to the following address:
∎ Executive Director,
∎ Action for Social Development (ASD),
∎ House # 4/16 (2nd Floor), Block-B, Humayun Road, Mohammadpur, Dhaka-1207
∎ Mobile No: 01719-215201
∎ or
∎ Mail to job.asdbd@gmail.com
∎ Please mention the name of the post in the subject of the email or at the top side of the envelope.

Company Information:
∎ Action for Social Development (ASD)
∎ 4/16 (2nd Floor), Block-B, Humayun Road, Mohammadpur, Dhaka-1207
∎ www.asd.org.bd
∎ Action for Social Development (ASD) is a non-government, non-profit and non-partisan development organization duly registered with Department of Social Service and NGO Affairs Bureau, Government of Bangladesh. ASD was established in 1988 by a group of NGO professionals and social workers with the objective to address the basic problems of the slum dwellers of Dhaka City to ensure their positive and due role in the socio-economic development of the country. Gradually ASD extended its development interventions in other cities and remote rural areas with broader objectives.
facebook: facebook.com/asdngobd,
Telephone: 02-41022337, Mobile: 01719-215201

Address::
∎ 4/16 (2nd Floor), Block-B, Humayun Road, Mohammadpur, Dhaka-1207
∎ www.asd.org.bd
∎ Action for Social Development (ASD) is a non-government, non-profit and non-partisan development organization duly registered with Department of Social Service and NGO Affairs Bureau, Government of Bangladesh. ASD was established in 1988 by a group of NGO professionals and social workers with the objective to address the basic problems of the slum dwellers of Dhaka City to ensure their positive and due role in the socio-economic development of the country. Gradually ASD extended its development interventions in other cities and remote rural areas with broader objectives.facebook: facebook.com/asdngobd, Telephone: 02-41022337, Mobile: 01719-215201

Application Deadline: 24 Jun 2024

Category: Accounting/Finance