Executive - Finance and Compliance

Job Description

Title: Executive - Finance and Compliance

Company Name: World Child Cancer

Vacancy: 1

Age: Na

Job Location: Dhaka

Salary: Tk. 70000 - 80000 (Monthly)

Experience:

• At least 3 years

• Candidates must have BBA or MBA from reputed university (Public University will get preference)

• At least 3 years

• At least 3 years experiences in development sector: financial management, administrative tasks management, social compliance, managing government stakeholders etc.

• Have sound knowledge on VAT, TAX and SD costs for expenses as per BD government policies.

Key Relationships

• Country Representative - Bangladesh

• Director Programmes

• UK Programme Managers

• Psychosocial Support Advisor

• UK Programme Officer

• UK Director of Finance and Regional Finance Manager

• Healthcare Professionals

• Local NGO’s including ASHIC Foundation

• All Area Coordinators (Indirect)

• Government Departments

• Listed vendors

• Reporting to: Country Representative - Bangladesh

• Working days: Sunday - Thursday (9:00am-17:00pm)

Financial Management, reporting, and control

• Daily recording and posting of all transactions in the financial books/ accounting software package.

• Prepare monthly/quarterly project Budget vs Actuals (BvA) report and analysis; ensure respective budget holders understand the variance implications and how to respond to and manage them effectively.

• Ensure the security of all cash and fixed assets (e.g. regular cash and bank reconciliation, fixed asset and inventory physical checks).

• Ensure that all accounting source documents are accurately preserved in a timely manner and all financial activities are kept in a true and fair manner following BD government policy.

• Lead external audit process following rules and regulations of NGOAB and assist Internal auditors as and when required.

• Assist Country Representative in preparing budget forecasting.

• Ensure all staff account for advances in line with established policy and procedures and that all accounts are settled at the time of termination of service.

• Take appropriate steps to minimise the risk of fraud or theft.

• Ensure financial compliance for every transaction and that the organisation’s finance manual is always followed.

Accounting

• Manage the process of payments with supporting documentation to local vendors according to WCC policy (in accordance with the finance manual).

• Manage and oversee the preparation of vouchers for each expense and ensure that all necessary documentation is provided.

• Ensure compliance with WCC Procurement Policies and BD government rules and regulations.

• Ensure fund requisitions are completed in a timely fashion for all projects and arrange approval from the respective authorities.

• Maintain filling of all appropriate financial documents - bill, voucher, vendor contract, money receipt etc.

• Maintaining applicable VAT, TAX and SD costs for required expenses as BD government policies.

Administrative Management and Compliance

• Work with budget holders to estimate funds request on a timely basis to ensure resources are in place for carrying project activities.

• Assist with paying bills, dispersing monies as determined.

• Oversee the petty cash payments and required documentation.

• Prepare and distribute project staff salaries on time.

• Prepare monthly bank reconciliations and investigate reconciling items as appropriate

• Maintain smooth relationships with DC office and NGOAB office & assist in preparing FD-6 and relevant document preparation and submission for fund clearance.

• Ensure compliance with all donors, establishing grant management systems regarding reporting timelines and data. Also undertaking any donor due diligence and ongoing compliance issues.

• Ensuring all statutory payments are made on time and in accordance with local legislation.

• Preparing and submitting all statutory returns/reports in accordance with deadlines.

• Perform day to day administrative work and provide full administrative support to the Country Representative- Bangladesh.

• Maintaining staff profile properly and update after specific time interval.

Other

• Assist in the organisation of project activities, including training events, working group meetings, awareness creation and public engagements activities when needed.

• Ensure procurement processes are compliant with relevant legislation, followed by teams, and appropriate systems are in place to support effective working environment.

• Develop external relationships with appropriate contacts, e.g. DC office, NGOAB, external auditors, solicitors, bankers and statutory organisations.

• Keep abreast of changes in financial regulations and legislation and advise of any suggested improvements to ensure best practice at all times.

• Represent WCC in relevant meetings and events, upholding and maintaining the organisation’s vision, mission and values.

• Attend regular one to one sessions, service and staff meetings and any other relevant meetings as required.

• To take up training on issues relevant to your work in agreement with your line manager.

• Learn, practice and promote safeguarding issues among staff and relevant stakeholders.