Examination Coordinator

Job Description

Title: Examination Coordinator

Company Name: Pang`onoPang`ono (OdV)

Vacancy: --

Age: 25 to 40 years

Job Location: Khulna

Salary: Tk. 15000 - 17000 (Monthly)

Experience:

• At least 2 years

• B.S.C in any subject.

• At least 2 years

• Age 25 to 40 years

• Minimum 2 years Experience in related field

• Job Location : Mohammadnagor, Batiaghata, Khulna

Location of Application Submission: Country Director, Pang’onoPang’ono (Onlus), Mohammadnagor (In front of Mohammadnagor Govt Primary school), Jalma, Batiaghata, Khulna

Responsibilities and tasks

• Arrange weekly/monthly/yearly examination, prepare questions, examine the answer script, tabulate the result, publish the result, submit the results to the management, send the examined answer script to the center, arrange to send those answer script to the students’ parents for updating them that, arrange to return those answer scripts from parents and finally preserves the answer scripts for minimum six months.

• Collect daily attendance from each center, check the attendance, find the students who are absent more than seven days over a month, plan to visit the absent students’ home who are absent at regular, report the issues to the management, direct the center in charges to take action against the absent students, arrange to terminate the relation between the absent child &pangono and finally take initiatives to enhance the daily attendance. It is applicable both for days and evening program.

• Arrange training, workshop, meeting, dialogue, sharing session and other related educational sessions to enhance the teachers’ skill and side by side initiate to inform the organizational activities to the related stakeholders continuously. Beside that assist to arrange the guardians’ meeting at regular interval for class wise. Assist to arrange guardians’ meeting each year and present the school banking balance and complete the yearly agreement with guardians.

• Keeping meeting minutes at regular interval and initiate to send a Xerox copy to related users. Preserves the evidence of each program to provide when need, to make ready each document to execute the training, workshop, meeting, dialogue, sharing session and other related educational sessions completelyand prepare a potential plan consulting with senior management before starting the program.

• Assist to use note book by each student, direct to center in charge to use script by each teacher, follow up the organizational and mother school result of each student, train up the teachers on new curriculum, encourage to use the useful material for taking class, follow up the time maintaining by the teachers, recommend the leave for center in charge, teachers and staffs and encourage to keep the class in cleaning position.

• Meet the mother school teachers to review the quality of the organizational end, analysis where need to improvement, compare the performance between the sponsored children and other ones, take comments on organizational program, justification of program and finally take recommendations from mother school.

• Preparation of material requisition for pen, khata, book and other education materials for procurement in due time, order for printing material, receiving the material as per requisition, disburse those to each center as per its requirement within stipulated time.

• Preservation of personal file for each student with profile, birth registration, NID of parents, contact number, neighbor’s contact number, update photograph, application, school banking report, agreement with guardians, result of mother and organization, termination letter and other related documents.

• Direct the center in charges to keep cleaning the campus, class room, waiting room, kitchen, guest house, office, toilet, playground, Children Park, road, gate, boundary wall, ground of the trees and others places.

• Fix up and keep the time schedule as per class for each center considering mother school time schedule, re-arrange the time schedule if necessary, assist to collect new children list for play group, assist to finalize the child for sponsorship, provide necessary information for each child to the management when necessary and inform the health related issues to Health Officer for necessary action.

• Arrange to fill up the vacant position in tuition centers consulting with management, evaluate the performance of the teachers and center in charges to extend the contract and application of the administration rule consulting with management if necessary.

• Finalize the list for admission fees, tuition fees, form fill up fees, sundry books, dress, and extra facility for nutrition and medicine facilities.

• Assist to communication manager to arrange visits for Local Government, Local Administration, GO and likeminded NGOs.

• Assist to communication manager to collect provisional certificate from Chairman, UNO, DC and others organization.

• Preserve contact numbers to all teachers, center in charges and support staffs of all centers.

• Assist to prepare donors’ visit schedule and arrange visit for school and home.

• Home visit of students for seeking their studying to know the improvement.

• Assist in maintaining stock register and update it at regular interval.

• Preparation of progress report and submit it to management at regular interval

• Finalize the numbers of the Student class wise.

• Assist to ensure the usage of Van both in ShibnagoramdRupsha.

• Admission fees, form fill up, monthly fees, tuition fees, books, educational materials and other issues related to education for 11-17 class must be ensured.

• Development of small project for the sponsored children based on their need and demand.

• Collect plan from different center and combined a weekly plan for monitoring in different center.

• Servicing and fueling the motor cycle assigned to this position and change mobile periodically or after usage of 1000 kilometers, update driving license and tax token, use helmet while driving and ensure lock system properly.

• Assist to receive advance by the center in charge and also adjust by them timely. Recommend to advance slip and expenditure for the center.

• Play an important role as a match maker between accounts and different centers.

• Prepare a data base for consecutive months and consecutive years and submit it to the management in due time.

• Inform any difficult conflict to the management as early as possible so that management could resolve the problem smoothly.

• Inform as early as possible to the accounts and management for any repairing needed to the center and taking approval, assists to the accounts to complete the repairing works.

• Ensure coordination among all centers and staffs

• Maintenance of water plant and water quality test must be done at regular interval.

• Assist to open suggestion box at regular interval.