Job Description

Title: Ethics & Compliance Officer

Company Name: Terre des hommes Foundation

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ Masters degree in Law, Business Administration, Auditing, Social Sciences, Psychology or any other relevant field

Experience Requirements:
∎ At least 5 year(s)

Job Context:
∎ Function: Officer
∎ Division / Dept.: Ethics and Compliance (816)
∎ Name :
∎ Manager (hierarchic+functional): Head of Global Ethics and Compliance
∎ Manager (local): Country Representative
∎ Activity : 100%
∎ Supervision
∎ Direct : 0 Indirect : 0
∎ Starting date : September 1, 2022

Job Responsibilities:
∎ General responsibilities:
∎ Under the supervision of the Head of Global Ethics and Compliance Office, he/she supports the operations and functioning of the Bangladesh Delegation with the implementation, reinforcement and daily coordination of the Terre des hommes standards, as described in the Global Code of Conduct, with particular focus on the Safeguarding policy framework and the AntiFraud and Corruption standards, as described in the related policies. (Child Safeguarding Policy, Policy on the Protection against Sexual Exploitation and Abuse, Directive on Staff Misconduct at the Workplace, Anti-Fraud, Corruption and Conflict of Interest Policy). The role supports compliance to the relevant Tdh procedures and guidelines within the delegation and contributes to the development of a misconduct prevention strategy translated into project and support functions and day-to-day tasks.
∎ He or she oversees the integration, coordination and achievement of Tdh's safeguarding and integrity standards as part of Tdh interventions in country (projects), with the support of Programme and Technical Coordinators/Project Managers and the Head of Global Ethics and Compliance Office.
∎ He or she oversees the coordination and achievement of the delegation's safeguarding and integrity objectives, with the support of the Head of Delegation.
∎ He or she nurtures and promotes a culture of code of conduct in collaboration with managers and staff at all levels and within all functions of the delegation. He or she leads on reviewing, planning and implementing capacity building plans on strengthening the Global Code of Conduct and Code and and ensuring reporting protocols are knwown and applied.
∎ Under the supervision of the Head of Global Ethics and Compliance Office and the Country Delegate, the responsibilities of the role include:
∎ Specific responsibilities :
∎ General:
∎ Disseminate and raise awareness of Global Code of Conduct values, standards and commitments, and related policies, as they become available, to Tdh staff, partners and communities at national level, across all interventions. Ensure relevant translations, contextualisation and dissemination
∎ Support the implementation, management and monitoring of the delegations' complaint and feedback mechanisms, and ensure coordination with existing internal mechanisms and standards (SOPs), in close collaboration with the Q&A/MEAL person in charge.
∎ Advise and support staff and partners in the implementation and understanding of the Global Code of Conduct, with specific emphasis on the safeguarding and integrity policies.
∎ Support all response functions to ensure alignment with the Global Code of Conduct standards and mandatory processes (safe recruitment, partner assessment, etc.). Support the updating of these tools and the reinforcement of good practices.
∎ Ensure that ethical standards are integrated in Tdh interventions and that resources are adequately. Support integration requirements and identified priorities.
∎ Support the Head of Delegation in the collection and sharing of the annual and institutional key performance indicators defined for the sector (bi-monthly).
∎ Projects :
∎ Support and train project teams and volunteers to ensure that Global Code of Conduct, mainly safeguarding and integrity related risks are assessed for each project and activity, following internal templates and processes, and that mitigation measures are taken, identified and monitored (at the project development stage and for each activity).
∎ Support project teams in integrating mitigation measures as part of project and daily activities, ensure adequate monitoring and technical support.
∎ Support project (development) teams to ensure that Global Code of Conduct, safeguarding and integrity trainings and awareness raising activities, and other regular preventative/capacity strengthening activities are integrated into project activities and budgets and aligned with approved materials.
∎ Develop and deliver specific Global Code of Conduct, safeguarding and integrity presentations as part of the project kick-out process.
∎ Coordinate with the Head of Global Ethics and Compliance Office on donor reporting and all safeguarding and reporting protocols with partners.
∎ Community engagement:
∎ Ensure that Terre des hommes' Global Code of Conduct policies and commitments are communicated to and known by children, women and men, staff and community members in Tdh's implementation areas. Ensure relevant activities and materials are implemented.
∎ Conduct and/or ensure and monitor frequent training of key community members/community focal points and awareness raising activities.
∎ Support the establishment of the complaints and feedback response mechanisms in the intervention sites and ensure that a direct reporting process is in place for sensitive feedback and complaints raised through these mechanisms, in line with internal procedures.Support the annual audit of existing channels.
∎ Ensure that key policies, procedures, guidelines and tools are translated into local languages and child-friendly language, are contextualised and integrate national legislation, and shared widely with staff, partners and communities.
∎ Ensure that visuals are displayed in all areas of intervention, with key Global Code of Conduct messages and a clear procedure and updated contact list, in alignment with validated materials and internal procedures.
∎ Networking:
∎ Liaise with the CoC/safeguarding focal points of other NGOs, working groups, UN agencies and inter-agency mechanisms and state structures in the country and the safeguarding/PSEA networks, where established. Ensure representation of Terre des hommes in these networks and ensure regular liaison and coordination with the Head of Global Ethics and Compliance Office and Country Delegate on topics.
∎ Maintain close contact with the Head of Global Ethics and Compliance Office for information sharing regarding Global Code of Conduct, activities and allegations/cases at country level.
∎ Attend Regional Working Group quarterly meetings, HQ trainings and contribute to defined annual objectives.
∎ Capacity building:
∎ Organise at least one semestrial Global Code of Conduct training for all staff, volunteers and partners. Ensure trainings are documented/tracked (HR).
∎ Facilitate the identification and training of dedicated focal points within project teams, volunteer teams, and with partners and communities (TBC).
∎ Elaborate and organise a Global Code of Conduct induction briefing for all new staff and partners (onboarding). Ensure briefings are duly documented/tracked (HR). Elaborate a debriefing process for outgoing staff.
∎ Actively participate in capacity building sessions organised by the Global Ethics and Compliance Office at HQ and ensure that the training are replicated to focal points.
∎ Support the focal points and delegation in understanding and implementing Terre des hommes standards and commitments.
∎ Support the translation and contextualisation of capacity building materials, based on approved materials.
∎ Promote the safeguarding and integrity tools and the internal reporting mechanism (Concern) to all stakeholders. Promote understanding and application of the reporting mechanism and the key principles behind it (survivor-centred approach, confidentiality, zero tolerance, presumption of innocence, ..)
∎ Response:
∎ Act as a potential focal point for reported incidents at the response level and ensure that they are immediately channeled through the internal reporting mechanism, with particular attention to timeliness, confidentiality and protection of survivors and stakeholders.
∎ Upon request of the Head of Global Ethics and Compliance Office/Incident Management Unit at HQ, provide case management support.
∎ Support the Office and Delegations in producing/updating the mapping of legal obligations in relation to safeguarding and integrity.
∎ Support the delegation in the production and dissemination of a mapping of emergency response services.
∎ Global Code of Conduct:
∎ Uphold and promote, at all times, Tdh's behavioural standards and organisational values as defined in the organisation's Global Code of Conduct and related policies.
∎ Uphold and promote Tdh's zero tolerance policy against all forms of abuse and Tdh's commitment to ensuring the safeguarding (protection and wellbeing) of all children and adult beneficiaries, community members and staff.
∎ Others: Undertake any other task determined by the supervisors which is compatible with the post.

Additional Requirements:
∎ Minimum 5 years experience working in a humanitarian context with at least 3 year in similar position of responsibility.
∎ Minimum 3 years field experience in a position with responsibilities in safeguarding, integrity, ethics or in protection (counter-trafficking, gender based violence and/or child protection), preferably in emergency settings.
∎ Good knowledge of humanitarian project management cycle.
∎ Proven experience in training facilitation and in the use of contextually appropriate pedagogical methods.
∎ Very good ability to identify and assess the training needs of staff and partners on an ongoing basis and proven experience in developing training modules and tools.
∎ Good knowledge of international standards with regards to ethics, safeguarding and integrity.
∎ Experience in case management and/or investigating ethics violations is desired.
∎ Very good capacity and experience in working with community-based organisations, national NGOs and government services.
∎ Profile:
∎ Being respectful, approachable and trustworthy, with impeccable behaviour
∎ Sensitivity and knowledge of the context, notably in terms of prevention and management of sexual abuse and exploitation, cultural norms and legal framework
∎ Ability to remain calm in difficult circumstances and to manage stressful situations
∎ Ability to work with and empower others
∎ Good understanding of basic principles such as respect for confidentiality, informed consent, data protection requirements, victim-survivor approach
∎ Excellent analytical, synthesis and writing skills
∎ Very good capacity for innovation and initiative
∎ Languages
∎ Excellent command of Bangla and English, both spoken and written.
∎ IT skills: Very good command of computer tools; Word, Excel, Powerpoint, Teams.
∎ Competencies:
∎ Reference document : Cadre de compétences Tdh
∎ This function requires mastery of the core competencies Personal, Social and Leadership (PSL), Technical and Methodological (TM) and Managerial and Strategic Competencies (MSC)
∎ Of which, in particular (choose 5 maximum):
∎ Demonstrate autonomy and decision-making ability
∎ Manage time and prioritise, meet deadlines and be punctual
∎ Cooperate and contribute to the achievement of results
∎ Manages stress and emotions
∎ Demonstrates flexibility, availability and adaptability
∎ Communicates clearly, concisely and responsibly
∎ Remains aware of best practice and develops professional practice within own sector/area of responsibility
∎ Collects the information needed to monitor his/her activity
∎ As well as cfollowing competencies :
∎ Reference document : Référentiel compétences métier (CMe) *projet fin 2018
∎ Of which, in particular (choose 5 maximum):
∎ Contributes to the development of tools and methods useful to the activities of its sector
∎ Transforms innovations into shared good practice
∎ Keeps abreast of innovations in his/her sector
∎ Sorts, analyses and manages information
∎ Produces quality reports (form and content)
∎ Meets quality reporting standards
∎ Develops strategic partnerships
∎ Has a working knowledge of donor mechanisms
∎ Tdh internal capacity building

Salary:
∎ As per Tdh`s salary structure

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 31 Jul 2022

Company Information:
∎ 19 Jul 2022
∎ Terre des hommes Foundation
∎ Business : Committed to Child Health and Child Relief

Category: NGO/Development