Director, Accounts & Finance

Job Description

Title: Director, Accounts & Finance

Company Name: Shanto-Mariam University of Creative Technology

Vacancy: --

Age: Na

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

• 4 to 15 years

• Bachelor of Commerce (BCom) in Accounting
• Bachelor of Commerce (BCom) in Finance
• Master of Commerce (MCom) in Accounting
• Master of Commerce (MCom) in Finance

• A Bachelor`s & Master’s degree in Accounting, Finance, or a related field, often followed by a professional certification such as CA or CMA. 

• Professional accounting qualifications, such as Certified Public Accountant (CPA), Chartered Accountant (CA), or ACCA (Association of Chartered Certified Accountants), are highly valued and may be given preference. 

• 4 to 15 years

• Minimum 15 years of experience of which 5 years as similar role / 7 years as Deputy Director (Accounts & Finance) preferably in a public / private university. Conversant in computer based accounting & tally software. Knowledge & skills to execute all accounting operations in compliance with regulations of IAS, BAS, GAAP, RJSC, etc. authorities.

Responsibilities:

General:

• To develop and implement accounting policies, coordinate all activities of the accounting systems and procedures, and prepare operating data and special reports (including interim and year-end financial statements) as required.

• To maintain the University`s system of accounts and keep books and records on all sorts of the University’s transactions and assets.

• To timely submit all financial reports accurately.

• To prepare the Yearly Budget, compare the budgeted expenses with the actual ones and find the variance

• To verify the compliance of the financial statutory norms, internal processes and procedures with the required BAS/IFRS.

• To ensure and follow up that all accounting data/transactions are properly recorded in the Tally/IMES software before preparation of Monthly Financial Statements

• To prepare and follow up daily expenditure statements and to check their compliance with the Budget Variance Report (VPR).

Treasury:

• Following up and monitoring incoming and outgoing cash effectively on a daily basis

• Finalizing cash requirements and cash position on the basis of budgetary needs and financial reports.

• Signing of cheques against the finally approved bills with prior communication with the Treasurer and the Honorable Chairman, BoT, regarding bill approval (where necessary).

• Approving the cash summery report on daily basis after closing payment and reconciling with the ERP software and submitting it to the Treasurer and Honorable Chairman, BoT.

• Reviewing and taking steps for improvements in cash management and ensuring that the financial obligations are met in accordance with UGC policies and procedures.

Payable:

• Ensuring maintenance of integrity and accuracy in all financial transactions and reports.

• Resolving complex billing issues through communication with the concerned departments/sections/ units and suppliers.

• Ensuring the validity of all bills before the final approval.

• Overseeing the financial strategic planning of the University (involving receipts and payments) by evaluating its performance and potential risks.

Receivable:

• Ensuring preparation of students’ dues lists and circulation of those to the concern departments for information and verification.

• Monitoring the amount of cash received from students (for all departments) and submitting a quarterly report on this to the Finance Committee.

• Resolving non-payment disputes with the concerned students.

• Overseeing the procedure for processing and organizing records, bills and invoices, and ensuring maintenance of quality at every step.

• Ensuring and following up all filing procedure regarding students’ fees collection/documentation in a timely manner and keeping the related documents up-to-date.

• Ensuring proper entry of students’ scholarship amounts in to ERP software (in order of Money Receipts) according to each student’s ledger and following up of adjusted journal for scholarship.

Taxation:

• Delivering a full range of tax services in compliance with laws and regulations within the timeframe.

• Liaising with the tax lawyer to deal with the matters related to Appeals/Tribunals.

• Liaising with the Tax Circle Office for any queries/file updating/any other issues related to Accounts & Finance.

• Providing all necessary documents to the tax lawyer/NBR Office after prior discussion with the higher authorities.

External Audit:

• Ensuring that all expenses are properly verified in a timely manner.

• Liaising with the University Grant Commission (UGC) in the matter related to submission of the panel of External Auditors and finalization of the Statutory Auditor from the panel.

• Coordinating with the External Auditor for finalizing the yearly Financial External Audit.

• Ensuring preparation and maintenance all Statutory Books and records in a way so that those are readily available for Statutory Audit.

• Coordinating and following up of statutory documents/vouchers for Annual Audit.

MIS (Accounting & Finance):

• Monitoring and ensuring that the accounts and finance related functions of the existing automation software work properly.

• Suggesting the University Authority and/or the people of the IT Support Section regarding continuous improvement of automation in accounting and finance related affairs.

• As per university policy.