Deputy Coordinator – Procurement

Job Description

Title: Deputy Coordinator – Procurement

Company Name: TRANSPARENCY INTERNATIONAL BANGLADESH

Vacancy: 1

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Master’s degree, preferably in Business, Business Administration, Public Administration, and other related subjects; Candidates with professional degree such Diploma/Master’s in Procurement & Supply Chain Management will be given preference;
∎ Candidate with 3rd Division or CGPA less than 2.5 on a scale of 4 or 3 on a scale of 5 at any level of public examination need not to apply;

Experience Requirements:
∎ At least 6 year(s)

Job Responsibilities:
∎ Act as focal person to process procurement and ensure compliance with procurement policy and procedures. Ensure procurement process is followed completely in all sort of procurement. Procure different project materials, office supplies, workshop supplies/materials for Dhaka and Field Offices;
∎ Lead, supervise and monitor procurement related to implementation of the project; ensure effective teamwork, regular mentoring, counselling of Assistant Coordinator – Procurement;
∎ Initiate and follow-up procurement process in terms of purchase requisitions, tender/quotation procedures, order processing, collecting quotations and other purchasing activities, invoicing and delivery of goods to requestors. Also takes care of clear communications about delivery lead times and replies to any other inquiries of requestors;
∎ Act as Member Secretary of Procurement Committee, convene procurement meetings. Prepare comparative statements/bid summaries and/or note for record in applicable cases; negotiate with vendors/service providers for quality of goods and services at reasonable price and present proposals for approval from relevant authority in the organization;
∎ Ensure compliance of Tax and VAT regulations in terms of procurement;
∎ Development of RFQ for procurement of goods and services at the time of procurement through tendering;
∎ Prepare and Issue work order to the selected vendor (s):
∎ Ensure receipt of goods/services as per Work Order/contract. Provide recommendation for processing payment. Ensure that invoice along with all relevant supporting documents are submitted to Treasury Unit for processing payment;
∎ Ensure that Frame Work Agreement (FWA) is prepared with applicable vendors. Oversee the entire process is completed in a compliant way in timely manner;
∎ Ensure safe custody of procurement process documents. Develop and maintain a systematic way of document preservation and made available to auditors and or reviewers;
∎ Facilitate enlistment of vendors/service providers, arrange orientation/briefing meeting for the vendors/service providers as and when necessary;
∎ Maintain a database of regular vendors/service providers, potential vendors/service providers. Keep updated information of vendors/service providers to ensure procurement of regular and new items within procurement lead time and even on emergency basis;
∎ Assist Internal/External Auditors or Reviewers and make documents available for their review. Answer queries of reviewers and provide response on Audit/Review observations. Taken action to implement recommendations of management against audit/review observations; and
∎ Perform any other tasks assigned by the organization.

Additional Requirements:
∎ At least 6 years of work experience in Procurement/Administration, of which at least 3 years in supervisory capacity in the relevant field in a renowned national/international organization;
∎ Proven experience of leading, supervising and monitoring procurement functions of donor-funded project implementation;
∎ Efficient management skills including inspirational teamwork, task assignment and task- delivery tracking;
∎ Applicants must have knowledge about relevant Government Rules and Regulations adequate and updated knowledge on Tax and VAT;
∎ Applicants must have excellent interpersonal and excellent communication skills both oral and written, in Bangla and English;
∎ Applicants must have sound computer skills, especially competency in ERP software operation, good word processing skills in both Bangla and English, good command on the use of spreadsheet (Excel) and MS Power Point; and
∎ Experience of working in organizations in the field of governance shall be considered to be an advantage.
∎ Person with disability are encouraged to apply

Salary:
∎ Gross Salary 113,000.00

Compensation & Other Benefits:
∎ T/A, Mobile bill, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 9 Nov 2021

Company Information:
∎ 26 Oct 2021
∎ TRANSPARENCY INTERNATIONAL BANGLADESH
∎ Address : MIDAS Centre (4th & 5th floors) House # 05, Road # 16 (New) 27 (Old) Dhanmondi, Dhaka- 1209
∎ Web : www.ti-bangladesh.org
∎ Business : Development organization

Category: NGO/Development

: Before applying please read the full advertisement carefully in this link: https://career.ti-bangladesh.org/job/83