Controller of Examinations

Job Description

Title: Controller of Examinations

Company Name: Bangladesh University of Health Sciences (BUHS)

Vacancy: --

Age: Na

Job Location: Dhaka (Mirpur)

Salary: Negotiable

Experience:

• At least 7 years

• Doctoral

Master’s degree with Bachelor/Honors in any discipline.

• At least 7 years

Minimum 15 (fifteen) years of managerial experience in a reputed institution.

At least 5 (five) years of experience as Deputy Controller of Examinations or equivalent position.

Job Responsibilities

The Controller of Examinations is responsible for ensuring the integrity, efficiency, and smooth functioning of all examination-related activities of the university.

1. Examination Planning & Management

• Plan, schedule, and oversee all university examinations (undergraduate, postgraduate, and professional).

• Prepare examination schedules, and result timelines.

• Ensure smooth and timely conduct of examinations across all faculties and departments.

2. Conduct of Examinations

• Supervise preparation, moderation, and handling of question papers.

• Ensure confidentiality and security of examination processes.

• Monitor examination centers to ensure compliance with rules and regulations.

3. Result Processing & Publication

• Oversee evaluation, tabulation, and result preparation processes.

• Ensure accuracy, transparency, and timely publication of results.

• Approve and publish results in coordination with competent authorities.

4. Records & Documentation

• Maintain secure and accurate records of examination data, transcripts, and certificates.

• Issue transcripts, grade sheets, and certificates.

• Ensure proper archiving and retrieval systems (digital and physical).

5. Policy Implementation & Compliance

• Implement examination rules, policies, and regulations.

• Ensure compliance with regulatory bodies (e.g., UGC and professional councils).

• Propose improvements to examination systems and policies.

6. Coordination & Communication

• Coordinate with Deans, Heads, faculty, and administrative units.

• Communicate examination-related information to students and stakeholders.

• Address examination-related queries and grievances.

7. Office Administration

• Lead and manage the Controller’s Office staff.

• Ensure efficient workflow, task allocation, and supervision.

• Prepare reports for university authorities.

8. Technology & System Development

• Oversee automation of examination systems (ERP, result software).

• Ensure data security and system integrity.

• Promote modern technologies for efficient exam management.

9. Quality Assurance

• Ensure fairness, transparency, and standardization in assessment.

• Continuously monitor and improve examination processes.

• Support accreditation and quality assurance activities.

10. Other Duties

• Perform duties assigned by the Vice-Chancellor or competent authority.

• Represent the university in examination-related matters when required.