Assistant Registrar (Admin)

Job Description

Title: Assistant Registrar (Admin)


Vacancy: Not specific

Job Location: Chattogram

Employment Status: Full-time

Educational Requirements:
∎ Master Degree with 4 or 3 years' honors in any discipline with good academic records (minimum second class/division or equivalent GPA). No third class/division in any public examination be entertained. Candidates with PhD or higher qualifications shall receive preference.
∎ Minimum of 2-3 years' managerial experiences as Assistant Registrar in any reputed Public/Private University or equivalent post in any agencies in Bangladesh Army/Navy/Air Force or others similar positions with excellent Computer & IT skills and having initiative and problem-solving, critical thinking, collaboration, cooperation and leadership skills.
∎ The incumbent should have fluent communication and writing skill in Bangla & English, Computer and IT Knowledge.
∎ In depth knowledge in Private University Act 2010, BNQF Rules, UGC rules and BAC Manual.
∎ Excellent written, verbal and interpersonal communication skills to deal with the foreign collaborating institutions and embassies/HC;
∎ Attuned to detail and insistent on correct information and data, both verbal and written;
∎ Experience with Student Information Systems(SIS); development of reports, plans and budgets, and regulations related to student records using software.

Experience Requirements:
∎ 2 to 3 year(s)

Job Responsibilities:
∎ Smooth coordination's of Academic and Research Activities of the University with the PoE.
∎ Sound and in depth knowledge in the Private University Act 2010. Supervise the preparation of information related to instruction for Academic Ordinance, UGC Policy & BAC Manual procedures and faculty handbook.
∎ Supervise, coordinate and evaluate all areas of the academic programs and services for effectiveness and efficiency and daily report to the Registrar and VC USTC.
∎ Provide all academic and administrative support to development of policies and procedures as it relates to current theory, trends and legislation for the areas of Academic Affairs including Academic Council and Syndicate meetings.
∎ Maintaining the accuracy and security of all academic records of current and former students, and monitoring effective student registration process also an effective transcript evaluation process in association with APOs and office of the COE.
∎ Building and maintaining accurate up to date curriculum management systems and providing in a University's system and maintaining all up to date course schedules and all exams schedules as recorded in the Academic calendar published.
∎ Monitoring of the registration of ongoing and incoming students, credits transfer also record of foreign students and faculty members.
∎ Conducting daily meeting with Admission Offices to get the update on the Admission Process and to frame the policies with CAC
∎ Deal with accreditation process, cases of migration, signing of different additional certificates, convocation's activities and preparation, records of the steering committee's meetings, monitoring of online activities including printing & electronic Medias.
∎ Communicating regularly with the UGC, BAC, MoE to get the updates on the matters pending under the supervision of the Registrar
∎ Facilitating the budgets and program schedules on Seminar/Conference/Workshops/Orientation/Short courses as per the schedule of the PoE.
∎ Ensure the meaningful usages and activities of full length of classrooms, different labs, library, student career and development center, hall room, canteen, auditorium, International office and collaboration, and participation on different local and international seminars, symposiums, workshops, training program, International events etc.
∎ In depth attention in on all forms of online activities which are the current trends and gateways of BRANDING of the university.
∎ Planning staffs' development, take care of their problems and managing the annual budget of the Registrar's Office.
∎ Perform any other duties and responsibilities assigned by the University Management from time to time.
∎ AND such other duties as are within the scope of the spirit of the job purpose, the title of the post and its grading.
∎ Supervision given to APOs and OSS as appropriate to get the updates on the implementation of Academic programs and requirements of the PoE for the preparation of daily reports.
∎ Coordination with the Proctorial Committee and Student Welfare Committee to get the updates.
∎ Coordination with USTC Research Cell and NIC4IR to get the updates
∎ Coordination with the USTC Journal and Newsletter Committee to get the updates
∎ Coordination with the Central and Departmental Library to get the updates
∎ Other duties as assigned by the USTC authority.

Additional Requirements:
∎ Age at most 40 years
∎ Skills /Abilities:Ability to implement policies and procedures and decisions of the meetings;
∎ Excellent Computer and IT literacy including preparation of PPT presentation for meetings Online/Offline and Zoom meeting facilities;
∎ Proven commitment to multiculturalism and working with a diverse student body and faculty members/staff;
∎ Ability and willingness to work effectively with local/international students;

Salary: Negotiable

Job Source: Online Job Posting.

Application Deadline: 14 Feb 2023

Company Information:
∎ 15 Jan 2023

Category: Education/Training

: Application in plain paper along with a CV, passport size photograph and other relevant documents should reach the Registrar, USTC, Foy's Lake, Chittagong or email to: [email protected] within 14.02.2023.Shortlisted candidates will be informed.USTC is an Equal Opportunity Institution/Organisation; female candidates are highly encouraged to apply.

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