Assistant Company Secretary

Job Description

Title: Assistant Company Secretary

Company Name: BRAC IT Services Limited

Vacancy: 1

Age: Na

Job Location: Dhaka (GULSHAN 1)

Salary: Negotiable

Experience:

• 5 to 7 years

• Bachelor of Commerce (BCom)
• Master of Business Administration (MBA)

• ACS of ICSB or partly qualified
• Bachelors & Masters in Commerce /BBA/ MBA, Or Masters

• 5 to 7 years

• Working knowledge in all Microsoft applications including Word, Excel, Power Point Presentation;
• Minimum 5 and above years experience in relevant field
• Must have good command in English Communication skill (writing & speaking)
• Thrive and passion for Compliance and Governance practices 
• Adherence to strong ethics and norms 
• Excellent level of interpersonal communication skills
• Learning Mindset
• Clear and strong communication
• Good analytical ability
• Attention to Details

• Ensuring communication with all Board members in fixing up their schedules & ensuring relevant Board-related communication with them.
• Doing Board Meeting, AGM and EGM related all activities.
• Assisting Company Secretary to prepare and declare the Notice of Board Meeting & AGM and communicating it to the Board.
• Coordination of Agenda from different departments & assisting in case of discussion required.
• Drafting agreement, Deed, Memorandum of understanding (MOU), NDA etc.
• Drafting Resolution By Circulation (RBC) when required
• Drafting Internal Memo and support other departments to draft Memo, agreement etc.
• Coordination of Agenda from different departments & assisting in case of discussion required.
• Filing of Returns in RJSC
• List of members and Summary of Share Capital (Schedule-X), b. Particulars of Directors (Form-XII) in case of any change in the Board of Directors, c. Authenticated Balance Sheet and Profit and Loss Account, d. Consent to act as Director, e. Change of Address, f. Return of Allotment, g. Change in Capital, h. Special Resolution etc. as and when required to the Government Authority.
• Supporting aid in ensuring compliance with any other regulatory body as per requirement (e.g. BASIS, RJSC, & Legal Offices)
• Ensuring compliance with Company Secretary & facilitating Audit Coordination.
• Providing Regulatory aids & handling correspondence during and outside of meetings (Board Meeting, AGM, EGM etc.)
•  Writing reports and ensuring communication & coordination as per requirements.
• Plan support and carry out activities in ensuring support for internal & external events, meetings & conferences, Engage with any specific Assignment or Agenda as per decision of Managements.
• Taking steps to prepare Annual Report, Directors Report & Auditors Report in compliance with corporate governance.
• Maintaining the statutory registers
• Record Keeping of all corporate affairs documents digitally and Physically.
• Communication and coordination with internal and external Auditors and their representatives before audit, during the audit and after audit.
• Communication with Legal advisors to mitigate the legal issues if any.
• Drafting agreement, Deed, Mutual of understanding (MOU), NDA, Internal Memo and agreement when required.
• Coordination for application of copyright, and Trademark related work.
• Ad-hoc basis financial analysis or reports as per management requirement for decision support.